WRITING A COVER LETTER

Parts of a Business Letter This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead. Sender's Address The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending ...

This employment acceptance letter is addressed to a candidate who had applied for the job and after having selected is ready to accept the employment acceptance letter. The letter is written by an employer confirming the agreement between him and the candidate. And after signing the candidate agrees to abide by the rules and the bye-laws of the organization. ______________ (Name and address of the recipient) ______________ (Date) Subject:  EMPLOYMENT ACCEPTANCE LETTER Dear ___________ With reference to your interview conducted on______ (Which Date the Interview Was Conducted) we are pleased to announce that you been appointed as _______ (What is the Post Appointed for) in our company ______ (What is the Name of the Company). Your total annual total cost to company will be of __________ (What is the CTC Offered) and the complete breakup of the same is enclosed herewith. You will be required to work at the premises/offices as assigned by the management from time to time, an...

Sometimes,  resignation letters  are difficult to accept – especially when the employee who submitting the resignation is a valued employee. Behind every resignation is a good reason. So keep in mind to always accept a resignation with a positive attitude. It has to be real and genuine, for he/she will easily feel if you are not being honest. Be compassionate and considerate of their feelings as well. There are several reasons why an employee decides to file for a resignation. Some of the possible reasons are: Your employee desires for an increase in salary. This may just be an indication that he’s salary does not suffice him anymore. He is attempting to win a promotion or at least an improvement in his status as an employee. He could be stressed. It may be stress from work, or may also be from other aspects of the employee’s private life. He is dealing with some health issues. He thinks that he will not be as productive as he was if he continued his job. Whatever the reason, ...

Summary: This letter is a simple form of notice as well as resignation letter. Here the person concern provides the full information with thanks of cooperation. The gentle plea of assistance for any service regarding the pending work is appreciable. You can follow this well-written job resignation letter for your purpose. 10 July 2008  Dear Mrs. Millbrone:  RE: JOB RESIGNATION LETTER I am writing this letter is to inform you that I have a proposal to enable me to work in my preferred area of business, which was long awaited. I therefore wish to tender my resignation from my position here in the company at Sypone’s Printers and Stationers Company. I am giving two weeks time notice through this letter as my last day of employment will be 25 July 2008. I am going into business with my partner. I am thankful to you for the support and guidance that I received while working with you at Sypone’s Printers and Stationers Company.  Please keep in touch and contacts me at my ID bin...

Asking your employer for an annual leave is a simple process. You just have to keep few things in your mind like the tone of the letter should be formal, the letter should be concise with the exact number of days you will be on leave. It should also mention the date of joining once you will be back from vacations. It will be a good thing if you will give a complete status of your job work as it will help your employer to understand your schedule and if needed he can hand over your work to other members of your team. Here is a sample of annual leave letter: Alex Simond, Pearl Infotech, London, 19 th  April 2010 To, Raeal Nomes Department Head, Pearl Infotech, London Dear Ms. Nomes, Ref: Annual Leave Letter I am writing this letter to request you to formalize my annual leave of four weeks that I can avail as part of my employment with the organization. I wish to avail my leave from 21 st  May, 2010. The reason for this is that I am getting married on 25 th  August, 2010. So...

Application letter is written for various reasons say application for job requisition, business application letter, and scholarship letter and so on. The application letters should be drafted in such a manner that it is self explanatory giving out all the details that the application letter should reveal in it. Application letters are so much important in our daily life that without application letter one cannot place his request, or one cannot express his feelings etc and many more things. Without application letters our life is very much incomplete. Patrick V. Witt  35746 Haley St  Newark, CA 94560-1161 11 th  October 2010. Subject: Sample application. Dear Patrick,  I am writing to explore the possibility of employment as Document Controller in your reputable firm. I am a Computer Science graduate of the University of the Philippines, Diliman, Quezon City. I bring with me several years of experience as information systems analyst of leading companies that include ...

SAMPLE JOB OFFER ACCEPTANCE LETTER  2345 Walter Way  Green Bay, WI 54311  May 30, 20XX  Mr. Timothy Rades  Program Director  Boys and Girls Club of Green Bay  1451 University Avenue  Green Bay, WI 54302  Dear Mr. Rades:    It is with great enthusiasm that I accept the Program Coordinator position with the Boys  and Girls Club of Green Bay. I thoroughly reviewed the details of the position in the letter  of employment I received. I look forward to beginning the position and the opportunity to  work with young adults through the After-School Program.  As we discussed, my starting salary will be $XX,000 with the full range of benefits granted  to professionals. I understand that the training program begins on July XX. As requested,  I will complete the advance employment and benefits forms as I receive them and  promptly return them to you at the address listed above.  I will await further corres...

SAMPLE JOB OFFER ACCEPTANCE LETTER 2345 Walter Way Green Bay, WI 54311 May 30, 20XX Mr. Timothy Rades Program Director Boys and Girls Club of Green Bay 1451 University Avenue Green Bay, WI 54302 Dear Mr. Rades: It is with great enthusiasm that I accept the Program Coordinator position with the Boys and Girls Club of Green Bay. I thoroughly reviewed the details of the position in the letter of employment I received. I look forward to beginning the position and the opportunity to work with young adults through the After-School Program. As we discussed, my starting salary will be $XX,000 with the full range of benefits granted to professionals. I understand that the training program begins on July XX. As requested, I will complete the advance employment and benefits forms as I receive them and promptly return them to you at the address listed above. I will await further correspondence from your office and the employment contract. In the meantime, if you need any additional information, pl...

A sample template of formal acceptance letter is shown below. Using this template you can write all your formal acceptance letters easily. You will be knowing about the importance of the formal acceptance letters. So, take a close look at the template and save it. Letter template: From, Your name, Address, Place. Date. To, Concerned person name, Designation, company, Address, Place. Dear sir/madam, Subject:- regarding the content. I am pleased to accept your job offer for the position of _________ (What is the Position Offered) in your prestigious company ____________ (What is the Name of the Company). I confirm to begin my employment from ______ (What is the Specified Date of Joining). I would like to express my gratitude for placing your trust on me and offering me this exciting job offer to prove my credentials. With enthusiasm and dedication, I would surely work my best to make significant contributions towards organizational goals. Thanking You Yours truly, Name and Signature

A company dissatisfied with the company’s employee, can give him a months’ notice, terminating his services. This notice can be for immediate suspension or it can be after a month. This letter may sometimes give a cause for the suspension or it may not state any reason for it. It thus depends on the companies’ policy. Here is a sample job termination letter: From: Gama Software Solutions, Gama Buildings, South End, Washington To: Davis Marshall Room #69, Church Road, Washington 20 th  June 2010 Ref: Termination notice Dear Mr. Davis, This is to inform you that you are issued a termination notice w.e.f. 20 th  June. You have served well till now. But for the past 13 days you have been involved in activities that have had an adverse effect on the working of the company. It has been a painful decision for the management to make. But as the company stands by and treats all employees equally, we have to serve you with the notice. As you all were well aware that going continuously o...

A sample template of formal acceptance letter is shown below. Using this template you can write all your formal acceptance letters easily. You will be knowing about the importance of the formal acceptance letters. So, take a close look at the template and save it. Dear sir/madam, Subject:-................................ I am pleased to accept your job offer for the position of _________ (What is the Position Offered) in your prestigious company ____________ (What is the Name of the Company). I confirm to begin my employment from ______ (What is the Specified Date of Joining). I would like to express my gratitude for placing your trust on me and offering me this exciting job offer to prove my credentials. With enthusiasm and dedication, I would surely work my best to make significant contributions towards organizational goals. Thanking You Yours truly, Name and Signature

Writing an acceptance letter is a good policy for any job seeker who's decided to take a job offer. For one thing, it reinforces your professional approach. It also gives you the chance to document a few key things about your new job, such as your title, supervisor, salary and benefits. In the vast majority of cases, you'll never need to rely on this documentation. On the other hand, it can't hurt to be extra cautious when embarking on a new position with a new company. Keep the acceptance letter upbeat, professional and brief.       Here's a sample you can tailor to your situation: (Date) (Mr./Ms. Name) (Title) (Employer Name) (Address) (City, ST ZIP) Dear (Mr./Ms. Name): It is with great pleasure that I accept your offer to join (Employer Name) as a (position title) under (Supervisor Name). The goals you outlined for the position are well-matched to my abilities, and I consider it a privilege to join your team.  As we discussed, my annual salary will be (...

Acceptance Letter Sample   1435 Lincoln Ave Charleston IL 61920 Today’s Date Ms. Mary Lou Nelson Manager of Human Resources XYZ Corporation 2901 Glenwood Ave Chicago IL 60429 Dear Ms. Nelson: I am writing to confirm my acceptance of your employment offer on April 20 and to tell you how delighted I am to be joining XYZ Corporation in Chicago. The work is exactly what I have prepared to perform and hoped to do. I feel confident that I can make a significant contribution to the corporation, and I am grateful for the opportunity you have given me. As we discussed, I will report to work at 8:00 am on July 1 and will have completed the medical examination and drug testing by the start date. Additionally, I shall complete all employment and insurance forms for the new employee orientation. I look forward to working with you and your fine team. I appreciate your confidence in me and am very happy to be joining your staff. Sincerely, Sarah B. Rodriguez