WRITING A COVER LETTER

This is formal letter that an employee writes to the management, for granting him leave of absence from his work. The duration of the leave and the reason should be mentioned in precise manner. Here is a sample leave of absence letter: From: Mr. James Hadley Arthur Road, California To: The Chairman Mather and Andrews Lawyers and Solicitors, Rosewood Building, Park Street California 23 rd  June 2010 Ref: Request for leave for 6 days. Dear Sir, I am forwarding my application for leave of absence from work for 6 days. As you are aware that I met with an accident yesterday, and I am still in the hospital. The doctors have advised me to rest for another 5 days. Although there is nothing seriously wrong with me, but I am in no condition to report to work for another 5 days. I have advised my senior lawyer and have given my routine work to my assistant to complete. In my absence there will be no loss of work. I am enclosing my doctor’s certificate for the records. I shall be reporting on ...

Asking your employer for an annual leave is a simple process. You just have to keep few things in your mind like the tone of the letter should be formal, the letter should be concise with the exact number of days you will be on leave. It should also mention the date of joining once you will be back from vacations. It will be a good thing if you will give a complete status of your job work as it will help your employer to understand your schedule and if needed he can hand over your work to other members of your team. Here is a sample of annual leave letter: Alex Simond, Pearl Infotech, London, 19 th  April 2010 To, Raeal Nomes Department Head, Pearl Infotech, London Dear Ms. Nomes, Ref: Annual Leave Letter I am writing this letter to request you to formalize my annual leave of four weeks that I can avail as part of my employment with the organization. I wish to avail my leave from 21 st  May, 2010. The reason for this is that I am getting married on 25 th  August, 2010. So...

In general you write leave letters to your HR manager of your company. Though there are few types of writing a letter to your HR manager, you cannot use all of them. The type which you select depends on the reason for application of leave. In order to help you to find out the most common way of writing a leave letter to your manager, a sample leave letter to manager is posted below. Letter: 28 th  September 2010. To John Abrabam, HR Manager, Simcol Granites Exports Ltd. Delhi. Dear John, I am writing this letter to inform you that I am in need of leave for two weeks for an important reason, which you can find in this letter. I want leave from the 1 st  of October to 14 th  of October. I will be back to office on 15 th  most positively and will take on all my pending works and complete it as soon as possible. The main reason for my leave is to complete the formalities of selling one of our family lands. Since, I am one of the joint owners of the property, I must prese...

Military officers and personals are really loaded with work in safeguarding their country, which makes them hard to avail leave from duty. In case of any emergency or important problem in family, it is the duty of the officer to attend it responsibly. Applying for leave via leave letter is the same and the content and the way of writing military leave letter is quite different. Have a look at the sample military letter below. Letter: 12 th  April 2003 To, Wolfe Robert, Commander General, Army Head Quarters California. Dear Sir, I am Jean Derks, working as the captain of USA army. I am working in army for the last 7 years and I have been to my home only 3 times in between. I am writing this letter to inform you that I am in need of one month leave to visit my home and take care of my sick mother. Yesterday I got a letter from my family doctor that my mother is diagnosed with cancer and she is in her last stage of life. As a only son of my mother, it is my responsibility to be with h...

Adjustment Letters An adjustment letter is a response to a written complaint. The objective is to inform the reader that their complaint has been received. It is also a legal document recording what decisions were made and what actions have or will be taken. Keep in mind that your reader has been inconvenienced. This is a prime goodwill building opportunity. Everybody makes mistakes and when a business owns up to one it goes along way to renewing the customer's confidence in a continued business relationship. The scope of your adjustment letter should reiterate the relevant facts of the claim. When the customer is right, include a forthright admission to that effect and extend a sincere apology. When the customer is not right, explain the reasons clearly and with every courtesy. Counter any negativity that may be in the complaint letter with a positive approach. Be gracious and emphasize the corrective steps being taken. Explanations for why the situation occurred are of less impor...

Leave letter in general is written to get permission for a person’s absence from office for a stipulated period of time. In the letter, the person can provide with a valid reason for his absence from office if he feels that the reason can be disclosed. In cases of personal reasons, the person can just mention that because of some personal problems he or she wants to avails leave to solve the problem. Take a look at the sample absence leave letter given below. Letter: Vernon C. Legler 1615 Wilkinson Court North Naples, FL 33963 25 th  June 2009 To Ryan Heintz General Manager, Realtek Solutions, United States Dear Mr. Heintz, I am writing this letter to inform you that I am in need of leave of absence from office for three days starting from 26 th  June 2009. Since, I have a personal problem to be solved with my family, I am unable to mention the exact reason for my absence from office. I have transferred the work that I was dealing at the moment to Clara Samuel and she was alre...

Leave application letter should be most effective so that when your employer takes a look at it, he should convince immediately and process your leave application. To write an effective leave letter, you must know some basic details to be covered in the letter. Take a look at the sample effective leave application letter shown below in order to know the basics of effective leave application letter. Letter: Jason O. Rodgers 2522 Farnum Road New York, NY 10016 12 th  May 2002 To Simon Charlie HR Manager, Lucetaic Ltd. Chennai. Dear Simon Charlie, I am writing this letter to inform you that I may not be able to attend office for three days from 15 th  May to 17 th  May 2002. My leave period can extend depending on the success of my work and completion of registration of one new land deal in the sub-urbs. If my legal registration work gets over in two days, I will be back to office in two days. In case of any changes in the schedule, I will inform you as soon as possible. I h...

Learn how to write Office Leave Letter. You can use this sample Office Leave Letter format directly as well. Your name Your Address Your City state, zip Your Phone number, Your Email Date Name Position, Department Office address, City, State,Zip. Re Annual leave letter Dear name, I am writing this letter to apply for the annual leave of four weeks which I can avail as per the company policy. I have not availed any of the leaves from past six months so I would like to apply for leave starting from date( ). The main reason for this leave is that I have to be with my father for an open heart surgery. I am the only son and I remember informing you that the operation is to be conducted in the dates I applied for leave, I would like to be with my father for a month as this operation requires two months rest and care. I wish to be with him during the operation and after care for at least a month. I will make sure that I hand over all my responsibilities to another employee from our and explai...

Learn how to write Letter for Leave Of Absence. You can use this sample Leave Of Absence Letter format directly as well. Dear Name, This is to inform you that I will be absent from work starting from (date). During this time, I am attending my brother’s wedding for four days and in my absence my project and files will be taken care by ( name of the individual ). I had informed you last month that I will be taking this leave. My brother is an engineer in US and his would is also working in the same company. They do not have many leaves, so there would be a marriage and reception, and they would leave to Singapore for honeymoon. It’s just a four day affair and being the elder brother I have to be there for the marriage and have to take care of all the arrangements. This would be the last marriage of the family and would be grand occasion .I cordially invite you and the team also to make it to the marriage. I have handed over all my responsibilities to different team members, and I am sur...

It is obvious that most men get excited to see his first baby that her wife gives birth to and also to stay with his wife during one of the most difficult times in her life. Many industries have leave allowance called as the paternity leave, which men can avail to stay with their wife during her last month or few weeks after delivery. The following sample describes best format of paternity leave letter. Letter: Patricia  Haynes 3929 McKinley Avenue Denver, CO 80218 23 rd  September 2009 To Rodney Allen, HR Manager, FunFair Agencies, Denver. Dear Rodney Allen, I work in your agency as the chief technician for electrical wirings and I am writing this letter to inform you that my wife is in her last stage of her pregnancy and she can deliver our baby at any time. Since this is our first baby I am too excited to see my child and also want to be with my wife during delivery and few weeks after delivery. As we stay alone here and my parents will join us in few weeks, I request you t...

Summary: This is a sample resignation letter to inform the boss of the firm decision to leave the company after some period of service, stating the reason for leaving without indulging the details. A sufficient notice period is given to ensure completion of work with a note of appreciation to the company for the past support given. To Mr. Allan Jaber Managing Director Wyman Pharmaceuticals 4538 Blue Spruce Lane Hanover, MD 21076 Date: June 20 2010 Dear Sir, It is with regret that I am tendering my resignation today from my post of Marketing Manager at Wyman Pharmaceuticals. I have been offered another position that will enhance my personal and professional development. Please consider this letter as my official letter of resignation. My last day of work will be on August 3 2010, which will allow me to clear any outstanding responsibilities while handing over the work to my replacement. I would like to record my greatest appreciation and thanks to you and this great company for the supp...

Summary: This is a sample resignation letter that is written professionally in the required formal format, stating specifically one-week’s notice as per the contract agreement between the leaving employee and the company. This resignation letter is written in a simple and concise manner, stating the gratitude of the leaving employee for the good experience while at the company. You can use this sample letter for your need. This letter must be send prior one week or 10 days from the date when you want to leave. From: Gabrielle Kraegen 6 Shirley Street KINGSHOLME QLD 4208 To: Oliver H. Berry Riley & Sons Company 99 Carba Road CANUNDA SA 5291 .25 th  August 2010 Dear Mr. Berry I am writing to submit my resignation as the Sales Support in Riley & Sons Company. I am also giving one week’s notice as of today as required in my contract. My last day of work will be on 31 August 2010. I would appreciate it if you could ease off my responsibilities before then. Please allow me to rec...

Summary: This is a sample letter of resignation that states a complaint against the company. The leaving employee states his reason concisely in a professional manner while giving relevant and sufficient information with regards to the complaint. The employee decides to leave the company, which he feels is no longer conducive for him to work in. From: Joshua C. Callender 345 Melville Street Memphis, TN 38118 To: Jewell G. Huckins HR Department MayorMiles Company Hopewell Junction, NY 12533 19 th  December 2009 Dear Ms. Huckins I am writing to tender in my resignation as a Sales Executive in MayorMiles Company. I want to bring your attention to the poor work conditions at the Sales Department, which I have informed not only the Department Head but your kind self also. However, no positive action was taken to rectify the situation after 6 months. Therefore, I have decided to submit this letter of resignation, as the conditions are not conducive for my productivity. I trust that the c...

Learn how to write One Day Leave Application. You can use this sample One Day Leave Application format directly as well. Dear Sir, I would like to apply for one day leave on (date) as I have to take my mother for dialysis. It’s a long procedure and would require one whole day for that. I am taking this particular date as it is a Saturday and assume that the work load will be less. I understand the this is the peak season for wok but I have not availed any leave from past three months .I need this leave as you must be aware the from past one week my mother is not doing well. Her blood sugar is gone high and she is suffering from chronic diabetes. Nobody is there to take expect me as my brother is away on an official tour to (name of the city).I can’t leave her in the hospital all by herself so would require this leave. I hope you understand the urgency and provide me with this leave. I urge you to kindly grant one day leave for the same. Waiting for your confirmation. Thank you for your...

Summary: This sample resignation letter pertains to a sales person who gives notice of his resignation to the company with the relevant information, such as period of notice and last working day. The contents are concise and the style is courteous to enable a good parting ambience to all parties involved. Morgan Fairley 55 Hill Street WOODSDALE TAS 7120 24th July 2010 Dear Ms. Forbes RE: Notice of Resignation I am tendering my letter of resignation today, as a salesman from your esteemed company, Better Deals Limited. I am giving a week’s notice with my last working day on 31 st  July 2010. I am moving on to Great Works Company on August 1 st 2010. All my duties have been covered as of yesterday with other outstanding projects being passed on to my colleague, John Hughes. All relevant information on the outstanding projects will also be furnished for a smooth handover. I will continue to assist the company responsibly at this notice period. Please inform me of any outstanding admin...

As the name clearly indicates, a sick leave letter is written to inform other or concerned persons that you are affected with some health related problems and you may not be able to attend class or office for some short period. You can see a sample sick letter below from where you can find the format and reason for writing a sick leave letter. Letter: Michelle J. Hemmer 1376 Brookside Drive Birmingham, AL 35222 10 August 2006 To Mrs. Rose Winslet Head of the Team Dear Winslet, I was feeling very tired and exhausted for the last two days and I consulted with a doctor today. He said that I am infected with jaundice and I need to take rest for two weeks. I write this letter to officially inform you about my sickness and to request for two weeks leave. I also have enclosed the medical report given by the doctor. I transferred my present work to one of my colleague in my team and the accepted it and assured that he will complete it without any delays and problems. As everything is clear, I ...

Dear Sir, This is to inform you that Mr. _________ has been working in a ______________ in our company from past five years. He is a wonderful human being and is a very well behaved personality. During these past five years, he has never taken an unplanned leave or was involved in any malpractices. He is someone liked very much by his team mates and also people from other departments. He has excellent knowledge and is very good in his work and completes his work on time. He has no other bad habits and is never involved in any kinds of argument. During his tenure, the department has not had any problems with him. He has a very helpful nature and is there for any of his team mates at the time of need. He is very committed towards work and tries to achieve perfection constantly. He is very particular in completing his everyday work on time and has taken up the responsibility of keeping the office atmosphere clean and persuades his teammates and other staffs do so. Besides the work he is a...

Summary: This is a sample resignation letter from a resigning employee to the company. The contents are brief but with sufficient relevant information. The style is courteous and formal. It states the appreciation of the resigning employee as he moves on in his career. Sjors   S.   Johnsen Jernbanegade 98 9830 Tårs May 21 st  2010 Dear Sir RE: RESIGNATION LETTER Herewith is my notice of resignation from Ace Machines Ltd. I am submitting one month’s notice as per my contract with June 15 th  2010 as my last working day, offsetting 6 days from the remaining balance of my annual leave, as informed by the HR department. I will be moving on to a management position with another Engineering firm. I would like to record my thanks to my superior and colleagues who have given me the necessary support as well as guidance during my work tenure here. I have benefited greatly from my 6 years in this esteemed company. Although I have fulfilled all my current work responsibilities,...