WRITING A COVER LETTER

A sales letter is a marketing tool that promotes a good or service. Its objective is to persuade the reader to buy what the letter offers. To be effective, its scope must describe a particular benefit the reader will gain by making the purchase, such as a problem solved or a need fulfilled. Before you begin, you should be familiar with what your sales letter intends to promote and the people you intend it to reach. This may require a little research and some brainstorming, but without preparation your sales letter will be less effective. Then decide on the features that best highlight the good or service; identify its selling points, in other words. Bigger, brighter, stronger, faster, cheaper, etc., are common selling points when writing a sales letter. Once you have made a selection, you must persuade the readers that the benefit of your offer outweighs the cost. In other words, convince them that what you have to offer is a good deal. In the sample sales letter the writer promotes a ...

Adjustment Letters An adjustment letter is a response to a written complaint. The objective is to inform the reader that their complaint has been received. It is also a legal document recording what decisions were made and what actions have or will be taken. Keep in mind that your reader has been inconvenienced. This is a prime goodwill building opportunity. Everybody makes mistakes and when a business owns up to one it goes along way to renewing the customer's confidence in a continued business relationship. The scope of your adjustment letter should reiterate the relevant facts of the claim. When the customer is right, include a forthright admission to that effect and extend a sincere apology. When the customer is not right, explain the reasons clearly and with every courtesy. Counter any negativity that may be in the complaint letter with a positive approach. Be gracious and emphasize the corrective steps being taken. Explanations for why the situation occurred are of less impor...

Summary: This is a sample letter of resignation that is considered written in an official format where the addressee is noted and addressed formally. The letter states the essential purpose and facts professionally giving relevant information where necessary. A line of appreciation to the organization and some good word about the past service are noted as a style of courtesy. Dr. Lukas Vogt Vice-Chancellor Berkeley Institute of Technology 3855 40th Street Edmonton, AB T2P 3Z3 Date: 23 September 2010 Dear Sir I am writing to tender this letter of resignation relinquishing my position of Senior Lecturer at your esteemed Berkeley Institute of Technology, with effect from 25 November 2010. This notice period is sufficient for me to clear all my work after the close of the term as well as pass on my responsibilities to my successor. I have accepted an offer to work with a NGO on creating learning opportunities in a third world country from December 2010. Please allow me to convey my deepest...

There are many ways to advertise products. Various companies resort too many methods in making the consumers aware of their products. Sending letters and fliers to the people, area wise is also one of the methods. This letter contains information and explanation of the product as well as making the consumer aware of the benefits of buying the product. Here is a sample direct marketing letter: From: John Smith Marketing Head, Washit Cleaning Solutions To: Mrs. Laura Simons. House #60, Elms Street, Avenue Road, New York 21 st  June, 2010 Respected Sir/Madam, Our company has been in production of cleaning agents for the past 20 years. You must be well aware of our products which includes a wide variety of cleaning products, namely Washit Kitchen Cleaner, Washit Tiles And Bathroom Cleaner, And various types of brushes. We have now introduced a new type of tile and bathroom cleaner which is all the more powerful. Besides this we have brought out a whole new range of cleaning agents to s...

Brian C. Akuna 2223 Park Len, Apt 301 Hollywood, FL 33021-3751 25 th  October 2010. Subject:   Scholarship appreciation letter. Dear Brian, On behalf of the Faculty and Administration of National Institute of Technology, I sincerely wish to convey our gratitude for your generous offer towards scholarship for this semester to best student in Electronics & Communication Engineering department studying in sophomore year of National Institute of Technology. The dean of National Institute of Technology has duly appointed a committee comprising of four faculty members who would recommend the best student eligible for scholarship and soon as the recommendation is submitted, I shall be pleased to inform you the name of the intellectual. I am very much sure that your generous scholarship to the best student of our institute will help very much not only to Electronics & Communication department but also reconstruction and rehabilitation of our technical institute. Without the sc...

Summary: A marketing sales letter makes a sales person close deals if only it is written in a very impressive manner. A letter will make you list of the services that you can offer and it can easily be reviewed by your clients as it is handy. Please check this sample letter for your guide in writing one. Our Serviice Will Help You Make a Good Sales Offer for Your Property. This letter serves as an invitation for you to consider our line of investors who are in need of properties that are for sale. If in case, you will consider offering your property to interested buyers, then this a good venue for you to do it. I have several partners who are investing in real estate properties and it would be my pleasure if you will give me a chance to talk to you concerning a business plan. We own a brokerage company that handles several properties in real estate. We have our list of interested buyers for properties inside and outside the country. If ever you consider selling your property then we ca...

Summary: This is a sample letter of resignation which a leaving employee writes addressing to the top management stating his resignation from his post with a specific date of leaving. The letter also states professionally the reason for leaving as well as records an appreciation of the guidance and support extended during the work tenure. Managing Director FarEast Outlook 266 Hillstone Road Panama 34654 Date: June 17, 2010 RE: Resignation Letter Dear Sir, I hereby tender my resignation through this letter as the Assistant Supervisor at FarEast Outlook with effect from 18 th July 2010 giving one month notice that will enable me to complete some outstanding work as well as allow the handing over of other projects and tasks to my successor. I am leaving to take up the position of Branch Supervisor at Manor Garments which offers me further opportunities to expand my professional development. I wish to convey my sincere appreciation to the company and all who have supported me during my tim...

Summary: A good and quality service needs quality marketing style. Some businesses fail to survive in the market because of poor marketing strategy. One good strategy is through writing a marketing letter for your services, in this way you can engage customers to trying your services. If you are ready to write one then let us assist you with this sample letter. March 2, 2009 Dear Friends, Perhaps you have asked yourself why is it that you have not yet encountered a business who offers quality service in organizing parties? Sometimes, you have to settle for those who offer a substandard service locally or contact someone from far away just to give you the right service. It is our honor to offer to you the services that we offer at our event-organizing firm, Party Time! The company has been in the business for seven years now and we are thinking of branching out in the city of Cebu. We can assure you that we will be able to help you organize your party without you having to worry of anyt...

Summary:  This is a sample letter of resignation where the leaving employee serves his resignation notice to his current employer, stating the last working day at the company due to an acceptance of a new position at another company. A smooth work transition is ensured with an offer to assist where needed. Christopher   E.   Anderson 87 English Street MOUNT BARKER SA 5251 July 20 th  2010 Bernd   Herrmann Managing Director, Lowell Pvt. Ltd. 78 Derry Street MOORINA QLD 4506 Dear Mr. Herrmann This letter serves to confirm that I am resigning from the post of Operations Supervisor at Lowell Pvt. Ltd., August 20 th 2010 as my last work day. This follows from my confirmed acceptance of the position of Operations Manager with a progressive manufacturing company. This new position offers me new challenges to expand my knowledge and skills to develop my personality and career further. I am willing to work with the person of your choice in handing over any outstanding wo...

Summary: Sales appointment letter mention about the appointment you have fixed with your new client to sell your products or services. Through this letter, you can confirm the appointment with them. You can also mention about your services again so that they will be sure and ready to take a business venture with you. 15 th  September Thank you for the booking of an appointment with copywriters of Dvd. We feel honored with you choosing us to provide a business solution or solutions for you. We will see that you will not be disappointed with what we offer. We have served many other businesses and they have liked our services. As mentioned in the letter of acknowledgement, the appointment is fixed for 23th November 2010. We have the option to chat online at www.dvdcopywriters.com or even call toll free at 1-787-977-2275.It is necessary to make the meeting brief and to the point. In order to familiarize you with our services I am forwarding details about our company and a sample of our...

Summary: E-mail marketing is a very effective marketing strategy. If you are offering this service, then it will help if you write a letter advertising your service as well. If you are writing a letter to offer your services then be guided by this sample letter below. Dear Sir/Ma’am, I know that you are aware on the impact of using electronic mails on the improvement of the marketing strategy of various firms. I am sure that you have already experienced getting some emails that advertise certain products or services of certain companies and this is not a usual thing two years ago. However, this marketing strategy is truly proven very effective especially if the server will not consider your marketing email as a spam or an email that poses threat to the computer system of the customer. Thus, it is imperative that your marketing email be considered as a genuine e-mail and not be regarded as a junk one. If you think electronic marketing sound interesting then feel free to contact our comp...

Description Acknowledge an employee's resignation and confirm their last work date and final employment details with this letter template. [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST    ZIP Code] Dear  [Recipient Name] : It is with regret that we acknowledge your resignation, effective  [click to enter a date] . Your exit interview with  [Name]  is scheduled for  [time]  on your last day of employment. In preparation for your last day, we offer the following information: ·           Your final paycheck, including payment for all accrued, unused vacation, will be issued on  [click to enter a date] . ·           Notify the payroll department at  [email address]  of any changes in your permanent address to avoid a delay in receiving your final paycheck and tax-related paperwork. ·       ...

Summary: This is a sample letter of resignation by a nurse from her position at her current place of employment. The last working day is stated and further information is indulged as part of the reason for the resignation. The appropriate gratitude is stated as a formality. March 20 th  2010 Dear Dr. Menon RE: Resigning from Paduka Hospital I am tendering this letter as my official resignation from my post of Ward Nurse (Recovery) at your esteemed organization, Paduka Hospital, with April 30 2010 as my last employment day. The reason for my resignation is that I have been offered the post of Matron at another reputable hospital in another state. This new position offers new challenges and opportunities to enhance my knowledge and skills in nursing. After much thought, I have decided to take up the offer where I shall commence my service there on May 5 2010. Thank you for your guidance and support shown to me while I was here; and I am filled with gratitude for working with a great ...

Summary: A company introduction letter works well as part of a marketing strategy. In the field of construction, this is a good tool for companies to stay a step ahead of their competitors. If you are writing a construction company introduction letter, here is a sample that you can refer to. James Dwight, Wonder Constructions. June 12, 2009 Mr.Norman Black, Chief Executive Officer, Moderncom Ltd., IT Park, Cebu. Dear Mr.Black, I take much pride to introduce to you one of the pioneers in the construction idustry, Global Construction Company. Our company have been in the business of construction for more than a decade now and still counting. Our company has already built many modern and top of the art buildings in the whole of India as well as in  the united Kingdom. Our services include contracting services and we are also into the business of commercial and indtrial ventures. It is our goal to modernize the construction industry, thus we use modern technologies and design is one of...

Dear {Recipient}, I am terribly sorry about our use of your material, {Name of Work}, in our project, {Violating Material}. I was unaware of your copyright, and due to an oversight, my company used your materials without your permission. However, we would like the opportunity to make this right with you. We are prepared to offer you a sum of {Offer} in order to gain permission to use the materials. Alternatively, we can pull our entire project from circulation and remove your copyrighted material. Please let us know your preference as soon as possible by contacting us at {Phone/Email}. We are looking forward to making this right with you. Again, please accept our sincerest apologies. Sincerely, {Sender}

A well written and informative cover letter can increase your chances of getting a job. While sending an application for software engineer job you should write an impressive cover letter that can give a brief picture of what you have done so far. After mentioning your skills, politely ask for an interview. Do not forget to mention enclosures. Here is a sample software engineering cover letter: Peter Macbeth 31 North Coast, Berlin, Germany Phone: 01234 567 8910 Adam Black Director, Cyclotron Web Solutions, Central Circle, Berlin, Germany Ref: Post of Software Engineer Dear Mr. Black, With reference to your advertisement at jobsearch.com, I would like to offer my services for the post of Software Engineer. I hold a Degree in Software Engineer from Bangalore and the total working experience of 6 years have a good knowledge of software development life cycle that includes the designing, coding, testing, documentation and implementation of the system application. I contributed in developing...

Your Address City, State ZIP Phone E-mail Address Month/Day/Year Name  Title Company Address City, State ZIP Dear Mr./Ms. ________: Thank you very much for your letter of (date of letter). I am pleased to accept your offer for the position of (name of position). I understand that my initial assignment will be working for Mr./Ms. (full name) in the (company division/dept.) at a salary of (salary) per year. I will graduate on (graduation date), and will be available for work in (location of position) on (date you can start). Please let me know whom I should contact regarding my moving arrangements and the other details as to where and when I should report to work.  I appreciate all of your efforts on my behalf and look forward to working with you at (company name.) Sincerely, (Pen-written signature here) Your name typed here

Summary: A good introduction letter is just as good as a personal introduction. It depends on how you have written it for it to sound personal as well as professional. If you are about to write an introduction letter to a client, here is a sample that we have made for this purpose. To, Peter Coffin, CEO, Coffin Ltd., Canada Dear Mr Coffin, First of all, I would like to introduce myself, I am Anthony Bark and I am currently the General manger of Diamond Furniture in Ottawa. Our company’s specialization is top of the line furniture and we offer various lines of products at very low prices. To mention some of our customers, we have Ottawa Homes, Star Power and the newest one is a mall that has just started. I am writing you this letter in order to give you some information concerning our business aim of building relationship with other firms to establish a network. Enlosed herewith is a run down of the services that we offer and some of our achievements in the industry for your reference....

Summary: If you are thinking of a good marketing style that will reach your friends in just a few seconds, an email-marketing letter will best help you. Emailing is very convenient and fast and sending a letter through this medium is just the right thing to di in this busy word. So, offer your services to your friends by writing them an email marketing letterand checkout he sample letter we have made for you. March 12, 2009 Dear Jenny, I am aware that you are doing your best to balance for career and your responsibilities at home. Added to these are the monthly bills and some other things and responsibilities that need your attention and time. We would like to help you out with your problem. Here are some ways that we can be of help to you. Ticket booking (train, airways and movies) Payment for electricity bills as well as telephone, internet bills, etc. Travel and tour bookings Job hunting Matchmaking for your daughter Provide you with needed data. I assure you that I will do my very ...

Summary: A good product needs a winning sales introduction letter. With this letter you must be able to win the approval of the customers to give your product a try. If you are trying to write a sales introduction letter and you just can’t start it, here is a sample that will surely help you with that. Glenda Freeman, Choice Limited. 12, March 2009 Mr. Richard Cook, Director, Electro Appliances, Manila. Dear Mr. Cook, We at Homecare Limited would like to introduce to you our newest vacuum cleaner designed for cleaning the dirty corners of house roof edges. I guess, this is one of the many problems that most of your customers are complaining in your office. This vacuum clear is very light thus making it easy to carry. Aside from that. it is very power efficient, not need to worry about your electric bill and it is very durable that it can last up to how many years. Its feature also includes its ability to operate even on wet floors, rough edges as well as surfaces that needs to be handl...