WRITING A COVER LETTER

To Mr. George K Harper E-9023, Central Industrial Lane Manchester Date: 12 th  Feb, 2012 Subject: Product Acceptance Letter Dear Mr. Harper This letter is to acknowledge you that the sample prototype of the product that you had sent to our office for feedback has been accepted. We liked the concept, the material used and the output product design. I must  admit  that your creative team has put a lot of efforts to come up with these unique  creative ideas pertaining to the design of the toys. We are satisfied with the sample lot and would like to make a big purchase order. I have attached a copy of the proposed purchase order and other details regarding our requirements for your perusal. We would like to meet you on coming Monday to finalize the purchase order and to sign the agreement. Kindly revert back with your availability confirmation. In case of any further query please feel free to contact me on 9xxxxxxxxx1 Regards, Jessica Smith, HGL Pvt. Limited

Summary: Follow letters play a major role in business deals. When a product description or quotation is sent to a client then next step is sending a follow up letter. Such letters helps to maintain a good contact with the client. You can also win the deal in your favour because of this letter. A better way of communication will start through this letter and you will be able to know their opinion about your products, company, and price. Here shows an example of a follow up letter. From: (INFO Software Limited) (56-B Amritar Chowk) (Boriwala gali) (Punjab) To: (General Manager) (ISSCT Limited) (Mumbai) (3rd July, 2004.) Dear (Mr. Mahavir), We have not yet received a confirmation from you regarding the latest software systems given to your company on 20th June, 2010. And we are sending this with reference to the quote for same and look forward to hear a positive reply from you. Thanking You, Sincerely, (Parmitha Sethi)