WRITING A COVER LETTER

A sales letter is a marketing tool that promotes a good or service. Its objective is to persuade the reader to buy what the letter offers. To be effective, its scope must describe a particular benefit the reader will gain by making the purchase, such as a problem solved or a need fulfilled. Before you begin, you should be familiar with what your sales letter intends to promote and the people you intend it to reach. This may require a little research and some brainstorming, but without preparation your sales letter will be less effective. Then decide on the features that best highlight the good or service; identify its selling points, in other words. Bigger, brighter, stronger, faster, cheaper, etc., are common selling points when writing a sales letter. Once you have made a selection, you must persuade the readers that the benefit of your offer outweighs the cost. In other words, convince them that what you have to offer is a good deal. In the sample sales letter the writer promotes a ...

Adjustment Letters An adjustment letter is a response to a written complaint. The objective is to inform the reader that their complaint has been received. It is also a legal document recording what decisions were made and what actions have or will be taken. Keep in mind that your reader has been inconvenienced. This is a prime goodwill building opportunity. Everybody makes mistakes and when a business owns up to one it goes along way to renewing the customer's confidence in a continued business relationship. The scope of your adjustment letter should reiterate the relevant facts of the claim. When the customer is right, include a forthright admission to that effect and extend a sincere apology. When the customer is not right, explain the reasons clearly and with every courtesy. Counter any negativity that may be in the complaint letter with a positive approach. Be gracious and emphasize the corrective steps being taken. Explanations for why the situation occurred are of less impor...

Sympathy letter is send to a person going through tough time. Tough time may be the death of any loved one or any loss in business. You must use very kind and supportive words in this letter so that the grieving person gets some relief after reading it. The letter should be short and written using simple sentences. You can also include some special qualities and remembering about the dead person, this will definitely make the grieving person feel good. Here is the sympathy letter written to a friend on death of his father. Letter: To, Andrew C. Vasquez 1063 Sussex Court Iredell, TX 76649 6th June, 2010 Dear Andrew It is really heart breaking news about the death of your father Mr. Larry. I know that you loved him so much and after the death of your mother, he was everything for you. I can understand your feelings and know the situation of your heart. I wanted to meet you but presently I am out of country for some official meeting and got his sad news from my wife. He was a wonderful an...

Summary: This is a sample letter of resignation that is considered written in an official format where the addressee is noted and addressed formally. The letter states the essential purpose and facts professionally giving relevant information where necessary. A line of appreciation to the organization and some good word about the past service are noted as a style of courtesy. Dr. Lukas Vogt Vice-Chancellor Berkeley Institute of Technology 3855 40th Street Edmonton, AB T2P 3Z3 Date: 23 September 2010 Dear Sir I am writing to tender this letter of resignation relinquishing my position of Senior Lecturer at your esteemed Berkeley Institute of Technology, with effect from 25 November 2010. This notice period is sufficient for me to clear all my work after the close of the term as well as pass on my responsibilities to my successor. I have accepted an offer to work with a NGO on creating learning opportunities in a third world country from December 2010. Please allow me to convey my deepest...

Condolence letter is written in case of death of any known person or relative of your known person. Through this letter you can give your warm regards to the dead person and show your support and condolence to the grieving person. To write an effective condolence letter you should use very warm and supportive words in the letter. To make it more effective you should write the letter on a smooth paper and in your own handwriting. Ask for any help wanted by the family of dead person. See the sample written to the wife of colleague on his death on behalf of office team. Letter: Sun Systems Limited Dearborn, MI 48134 Mrs. Thelma J. Breen 2520 Tully Street Dearborn, MI 48126 Dear Madam We would like to convey our deepest condolence on the death of your husband. He was our colleague and working with us on the same project. We were working as a team and he was very effective and hard working member of our team. We will really miss him. We will try to get all the post death documents and finis...

Condolence letter is very effective to person who has just loss his loved one. You can convey your sympathy on his loss by writing a condolence letter using very kind and supportive words. The letter must be short as it may not be the proper time to read a letter for the grieving person. It will be better if you can write it in your own handwriting. Here is the sample of condolence letter to a friend on death of his brother. Letter: David N. Howard 1197 Oak Avenue Chicago, IL 60606 To, Jeffrey R. Davenport 668 Pickens Way Corsicana, TX 75110 2nd September 2010 Dear Jeffrey It is with heavy heart that I got the news of death of your brother. Please accept my blessings and condolences on this sad occasion. I wanted to come on the funeral but I am out of country for some official meeting. I got shocked when I got the news as I had a telephonic conversation with John before a week. So, it’s really heart breaking news. I will definitely meet you after I come back. In the mean time you can c...

Condolence letter works to express your condolences in case you are not able to meet the grieving person personally. The letter will be effective only when you use kind and supportive words in it. The letter should be written using simple and short sentences so that every person can easily understand it. The letter should be send after the funeral on the address of dead person. Here is the sample of condolence letter written to a friend on the death of her sister. Letter: To, Rodney B. Woodall 2684 Oakridge Lane Dublin, GA 31021 5 th  August, 2010 Dear Rodney It may be not the right time for you to read the letter but I wish to express my deep condolences on the untimely death of your sister due to serious accident. I know that this is a very difficult situation for you but you have to keep patience and strength to bear this loss. I wanted to come there and wanted to meet you but at this time it is not possible for me as I am out of station for some official meeting. I will definit...

A template letter is a sample letter which is drafted to send requests to contribute funds for different charity homes. This letter can be sent to all the people interested in charity. Such letters help to contribute a good sum of money for any kind of charity. Mr. Sam Pal (name of the person whom you want to address) Managing Director AZT Company Ltd. (company’s name) Dear Mr. / Mrs. / Ms This letter is on behalf of Sweet Home Society (name of the charity home)  for homeless and aged people. I as a part of managing committee request you to contribute some funds for the welfare of this society. I have also enclosed the list of some names and a list of a few necessities. You can contribute the amount you wish to in the name of your company or personally. As you very well know we have branches all over and do help aged people and homeless when ever required in food, shelter as well as clothing. Please do help us in raising funds and helping these orphans. Please do respond positively...

Official condolence letters are written by company or any office colleague on death of team member or his relative. The condolence letter gives sympathy to the grieving person and helps him strength to face the difficult situation. The letter must be written with very kind and soft language. Here is the sample of official condolence letter written on death of a colleague to his wife. To, Mrs. Laura D. Lavelle 4822 Charter Street Kansas City, KS 66223 Dear Madam Please accept by deep condolences on the death of your husband Late Mr. John S. West. We were working on the same project and he was very hard working and enthusiastic member of our team. It is really very tough for me to believe that now he is not with us. But as we know that it is the circle of life and we have to accept hard realities of death. I know that you and your children have hard time ahead so; my all best wishes are with you. May God help you and give you strength to overcome from this tough time. I am working to get...

A brother, in life of any sister has a very special importance. They both live together and play with each other, so have so many special remembering. It is really very sad for a sister to listen about the death of her brother. It is your kind duty to help her and give support to her, so you must write a condolence letter to her. You should write the letter in very kind and supportive words so that it can give comfort to the grieving person. Here is the sample of condolence letter which is written on death of friend to his sister. Letter: Kenneth M. Justice 3453 Fraggle Drive Elmhurst, IL 60126 To, Ms. Suzanne C. Jones 1343 Illinois Avenue Portland, OR 97205 1st August 2010 Dear Ms. Suzanne It is really unpleasant to know about the untimely death of your brother Mr. Greg R. Jones. He was a good friend of mine and was working in same office with me. He was very hard working and helping person and had very good impression on every one in office. I was really very shocked when I got this ...

Summary: This is a sample resignation letter to inform the boss of the firm decision to leave the company after some period of service, stating the reason for leaving without indulging the details. A sufficient notice period is given to ensure completion of work with a note of appreciation to the company for the past support given. To Mr. Allan Jaber Managing Director Wyman Pharmaceuticals 4538 Blue Spruce Lane Hanover, MD 21076 Date: June 20 2010 Dear Sir, It is with regret that I am tendering my resignation today from my post of Marketing Manager at Wyman Pharmaceuticals. I have been offered another position that will enhance my personal and professional development. Please consider this letter as my official letter of resignation. My last day of work will be on August 3 2010, which will allow me to clear any outstanding responsibilities while handing over the work to my replacement. I would like to record my greatest appreciation and thanks to you and this great company for the supp...

To The Bank Manager, GY Commerce Bank 67,  E-lane drive Manchester Date: 13 th   March 2012 Subject: Credit application letter Dear  Sir, I am writing this letter to   apply for   a credit loan on behalf of my company’s current account that is running in your bank. Sir, we are running a garment company and we are in need of $40,000 for a couple of months. Kindly consider this letter as my official appeal for the credit loan application for $40,000. We need this money to complete an order and we’ll be able to submit this credit loan back by August 2012. Kindly consider this application and guide us further with the paperwork and formalities for this credit loan application. I have attached our company’s official documents and a completed credit loan   application form   for your perusal. Kindly consider this application on an urgent basis as we need this amount as soon as possible. Looking forward for a positive response from your end Regards, James Ste...

Summary: This is a sample letter of resignation by a nurse from her position at her current place of employment. The last working day is stated and further information is indulged as part of the reason for the resignation. The appropriate gratitude is stated as a formality. March 20 th  2010 Dear Dr. Menon RE: Resigning from Paduka Hospital I am tendering this letter as my official resignation from my post of Ward Nurse (Recovery) at your esteemed organization, Paduka Hospital, with April 30 2010 as my last employment day. The reason for my resignation is that I have been offered the post of Matron at another reputable hospital in another state. This new position offers new challenges and opportunities to enhance my knowledge and skills in nursing. After much thought, I have decided to take up the offer where I shall commence my service there on May 5 2010. Thank you for your guidance and support shown to me while I was here; and I am filled with gratitude for working with a great ...

To, The In-charge, M/s Associated Company, #11, Durham, Square Street London, DH7 AS44 Date: 04 th   March 2012 Subject: Authorization to handle the equipment on behalf of our company Dear Sir, We the undersigned hereby authorize M/s Dare Machines to act on behalf of our company with regard to the equipment purchase transaction that we currently have with you. The aforesaid company has all the authority to   sign documents   related to the transaction on our  behalf. Any decision or action taken by this company shall amount to the same as the powers held by us and shall have the same affect as that of our own.sS You can continue to transact with this company on all official matters until any express notice to stop the same from our company. The authorization holds good till any such official written withdrawal from our company. Sincerely, Signature of Authorized Signatory Sales Department XYZ Company Ltd

To, Robert Simple, New Attorney And Co, #225, Hasting, East Sussex, London, TN34 AS11 25 th   March 2012 Subject: Authorization letter to collect passport Dear Mr. Robert, I have applied for a passport about a month ago and the passport authorities have called me to collect the same from their office within a week. As I am currently out of station and unable to come back within the next week due to official commitments I want you to go to the  passport office   and collect the passport on my behalf. I will need my passport urgently as I have to go to another country from here itself. The visa processing can be done only after I receive the passport. Kindly courier the same to my address on the envelope as soon as you receive it. I hereby authorize you to sign and collect the passport on my behalf. I am signing below and attesting your signature as well. Thanking you. Yours truly, Alfred. Signature of Mr. Robert Sample    __________________ Signature ...

To, The Correspondent, Theora School of Fine Arts, #10, Castle ford, West Yorkshire, London, WF10 27 th   February 2012 Subject: Authorization letter to release personal information of Student to University Officials Dear Sir/Madam, My son Master. Roderick who is studying in your school of fine arts bearing admission number 121212 is applying to University of England for his higher studies. The University officials have requested to get the official information of my ward from your  school. The information thus obtained will be used to finalize the eligibility list of the candidates chosen for the program. I hereby authorize you to kindly provide all the official details of my son which includes student name, addresses, e-mail address, and grades when the University officials contact you for the same. I also request you not to provide these personal details of my son to any person other than the authorized officials from the University. Thanking You. Yours Sincerely, Heather S...

To, The Immigration Authorities, Regional   Passport Office , County Durham, London, DL14 ES15 06 th   October 2011 Subject: Authorization Letter to carry and submit passport for visa purpose Dear Sir/Madam, I am a Canadian national bearing passport number 12345AS. I am currently working in your country and need to migrate to Scotland due to employment. I have undertaken official action and thereby applied for immigration to Scotland with immigration case file  number 22222. I hereby authorize my uncle Mr. Kevin Sniper who has a passport bearing number 345678ES residing at #36, Beverly, North Humberside, London, HU17 to carry my passport across the border to submit to the Scotland Immigration authorities for processing my visa. I request you to kindly accord your permission to my uncle taking my personal documents for the reasons I have mentioned above. Thanking you in anticipation of a positive response. Yours truly, Stephen. Applicant Name Signature_______________ Autho...

Mr. Andrew Sullivan Warwick Road, Stratford London, E17 4LA February 14, 2010 Mr. John Brown Administrative Officer Everlast Building Co. Dear Mr. Brown, This letter is to authorize Ms. Emily Walker to sign the pending documents at your office on my behalf.  I have already read the contents of the said documents sent to me through email which we have agreed upon in our previous meeting.  Ms. Walker is the  company’s finance manager and she is in a position to sign the documents for me if necessary.  I am currently indisposed to attend the official signing of the documents since I have come down with the flu and have been advised by my attending physician to two days of bed rest. Please note that this authorization is valid only on the date of the official signing of documents.  Other transactions aside from the documents already agreed upon will not be honored by the company. Should you need to confirm anything, please contact me at 020 8655 2335. Thank you. Sin...

Summary: This is the very simple way to submit the resignation and appreciating to the present company. The sincere thanks for the guidance and experience gained while working in the company, at the same time regretting their offer. The approach is pleasant and impressive. Rose Taylor, Accountant, Simala Paper Industries, 29 December 2008 Mr. James Kingston,CEO, Simala Paper Industries, New Jerssy, Dear Mr. Kingston, I had great pleasure in working with your industry for the past four years. Really, I have gained valuable experience and lerent a lot valuable things under the guidance of seniors working in the company. I take this opportunity to inform to you that I am considering to leave this company, as I have received an offer from another company with good hike which I am willing to accept. I therefore, request you to grant me an appointment for making things clear for you. I will be available for your assistant for future as and when required by you. Sincerely, I am glad for your ...

Learn how to write One Day Leave Application. You can use this sample One Day Leave Application format directly as well. Dear Sir, I would like to apply for one day leave on (date) as I have to take my mother for dialysis. It’s a long procedure and would require one whole day for that. I am taking this particular date as it is a Saturday and assume that the work load will be less. I understand the this is the peak season for wok but I have not availed any leave from past three months .I need this leave as you must be aware the from past one week my mother is not doing well. Her blood sugar is gone high and she is suffering from chronic diabetes. Nobody is there to take expect me as my brother is away on an official tour to (name of the city).I can’t leave her in the hospital all by herself so would require this leave. I hope you understand the urgency and provide me with this leave. I urge you to kindly grant one day leave for the same. Waiting for your confirmation. Thank you for your...