WRITING A COVER LETTER

Summary: This letter is a follow up on a verbal discussion of a project between the project initiator and project tender. The letter serves to further the collaboration between both parties through a submission of proposal on the said project. The contents are concise and formal to boost the project initiator’s confidence in the project tender’s capability. Andrew   G.   Thornton Silver Birds Paradise 79 Cassinia Street TARRABANDRA NSW 2722 November 5 2009 Dear Mr. Thornton Thank you for a pleasant telephone conversation last evening on your project proposal. Taking our discussion further, I am submitting a service proposal that describes our Best Recipes scheme. This scheme is very applicable to all companies, especially Silver Birds Paradise which desire a comprehensive service proposal for maximum output at a satisfactory cost. Adopting Best Recipes’ proposal will give your company, Silver Birds Paradise, an added advantage in terms of reputation and finances as it is ideal...

Summary: A letter to accept an invitation for a business partnership is a formal way of communication. It contains some details of the said deal and expresses the gratitude of the accepting party. In writing this kind of letter, let us help you with this sample letter. To, Jennifer Brown, General Manager, Software Technologies Limited, 142, High Street, Bristol. 14 th  June, ‘05. Dear Mr. Brown, I am writing this letter to express our honor in announcing that we are accepting your (proposal for a venture dated June 12, 2009). With optimism, we are expecting a fruitful relationship with you in the days to come as we go to business together. Thank you and more power. Respectfully Yours, Signature (Wilma Joseph) (Manager) (Multi Media Ltd)

Mr. Harry Williams Chief Executive Officer Rainbow International Pvt. Ltd Dear Mr. Williams, We are writing this letter to you from Greenway Pvt. Ltd with reference to our mailer discussion held regarding the business proposal which your company mailed us. We are glad to announce the acceptance of Greenway Pvt. Ltd to work with Rainbow International Pvt. Ltd. Thank you so much for giving us this golden opportunity to work with you. We have received the initial documents of proposal from you. You can find the enclosed list of the required legal documents to initiate the process of agreement. Moreover, both companies need to organize a business meeting in which the company terms & conditions to market your product and desired market strategies should be discussed to avoid any miscommunication in future. Feel free to contact us regarding any business query. Once again thank you so much for accepting our business proposal. Yours sincerely, Emma Thomson

Summary: This letter is a simple form of notice as well as resignation letter. Here the person concern provides the full information with thanks of cooperation. The gentle plea of assistance for any service regarding the pending work is appreciable. You can follow this well-written job resignation letter for your purpose. 10 July 2008  Dear Mrs. Millbrone:  RE: JOB RESIGNATION LETTER I am writing this letter is to inform you that I have a proposal to enable me to work in my preferred area of business, which was long awaited. I therefore wish to tender my resignation from my position here in the company at Sypone’s Printers and Stationers Company. I am giving two weeks time notice through this letter as my last day of employment will be 25 July 2008. I am going into business with my partner. I am thankful to you for the support and guidance that I received while working with you at Sypone’s Printers and Stationers Company.  Please keep in touch and contacts me at my ID bin...

Follow up letter is a key element in getting a new business. Whenever you sent a quote you should follow up with the client to know if he need more information before fixing a deal with you. A follow up letter thus gives an impression of your interest in the client and he gives a serious thought to your proposal. Here is a sample follow up after a quote letter: From: Hopeful Jewelry, Plot No. 82, Carter Road, Chennai To: Sales & Marketing Head, Global Trade Import & Export Spain 19 th  April, 2010. Dear Mr. Richard, As discussed, we have sent you the quotation for 1000 pieces of diamond engagement ring on April 2 nd , 2010 and we wanted to confirm if you have received the same. We would like to if you need more information about the product or if you need a sample to review the quality and the craftsmanship. We assure you that our product itself, will speak about the quality and with our experience and expertise in the field of diamond jewelry, you can be rest assured that ...

Summary: Appointment Thank You Letter is a thank you letter that you will sent for an after an appointment is made. In this letter, you can thank to the management for selecting you and you can confirm about your joining with the company. It is a simple letter of gratitude for the made appointment and for the success of the meeting. September 3, 2010 Mr. Rolando Dane, The Star Wars Consultants, 22 nd  Street Lane, Canada Dear Mr. Bloom, It was a great pleasure meeting you last night in the reference to the fund raising plans. We are presently reviewing the effective data that you handed us for identifying how great we can run the plans and programs. Secondly, the meeting which was held was promptly and successful. I 2would like to extend my sincerest gratitude for the meeting. We still wait for the chance to present the proposal to you once the research is complete. I will call you soon to schedule an appointment to discuss the further details with regards to the program. I am look...

Summary: A sample of how a Proposal letter should be formatted with an impressive and convincing content body to get an opportunity to submit a proposal for the desired contract or award. Although formal in its format, the contents should read convincingly and holds attractive potential for the recipient to make a decision in the Proposer’s favor. Yaseen Ragheb Hakimi MahaMahal Services Rue des Buissons 163 6800 Sainte-Marie-Chevigny June 10 th  2010 Dear Mr. Yaseen Thank you for a wonderful visit to your Belgium office recently. I was impressed with the efficiency and dedication exhibited by your employees. I believe that your premise holds potential in capturing a bigger market share with the heavy business traffic in your city. Serve You First organization is all about catering to the needs of businesses around the region with many branches. We believe we can help your company MahaMahal, make a stronger impact in your city with our contribution. We would appreciate the opportuni...

Martin O’Prey Warstone Lane, Birmingham West Midlands, B19 6NZ October 5, 2010 Anthony Nutbeam Manager All-U-Need Store Dear Mr. Nutbeam, We are a leading supplier of electronic equipment and supplies in the country having been in the business for over thirty years now.  We supply high quality products, ensuring quick and safe  delivery to our customers with a money-back guarantee.  Our excellent service has gained us recognition for being one of the top companies in the country for several years. We have learned that you will be opening a branch of your store in town soon.  We would like to do business with you and apply to be a supplier of your electronic equipment needs.  We have enclosed a   brochure   containing the list of our products as well as an overview of our services for your perusal.  Please contact us should you have any queries. We hope we could discuss the matter at your convenient time. Thank you. Yours truly, Martin O’Prey

To, Owen A. Sanders 36 Hepburn Lane DL5 6RM  HEIGHINGTON Date: 10 th  August 2010. Dear Mr. Sanders With reference to your business proposal letter dated 2 nd August 2010. We are very happy to inform you that your internet packages will be very convenient and useful for our organization and we accept your invitation for conducting business. Kindly send your marketing manager to negotiate terms and conditions of the contract. We would like to know more about unlimited downloading facilities which you can provide. We would like to have wireless router at our office for making in lot easier to establish connectivity. Feel free to contact our General Manager for any other queries. I hope we will enjoy better connectivity with your network. Kindly send us the catalogue of unlimited download packages. We are looking forward to have fruitful business relationship with your organization. Yours Sincerely, Declan E. Norris