WRITING A COVER LETTER

Dear {Recipient}, I am terribly sorry about our use of your material, {Name of Work}, in our project, {Violating Material}. I was unaware of your copyright, and due to an oversight, my company used your materials without your permission. However, we would like the opportunity to make this right with you. We are prepared to offer you a sum of {Offer} in order to gain permission to use the materials. Alternatively, we can pull our entire project from circulation and remove your copyrighted material. Please let us know your preference as soon as possible by contacting us at {Phone/Email}. We are looking forward to making this right with you. Again, please accept our sincerest apologies. Sincerely, {Sender}

Dear {Client Name}, On behalf of my company, {Company}, I would like to offer our most sincere apologies for the mistakes made while handling your project. It was a gross oversight for which we accept full responsibility. To remedy this situation, we have already fixed our original error and will be offering you a refund of {Amount of Refund}. We try our best not to make mistakes, but when they happen, we try our best to fix them! I hope that this will make amends for the mistakes that were made. Rest assured that your unfortunate experience has helped us identify a major problem in our {source of problem}, which has now been fixed. If you have any questions about this issue, please contact us at {phone/email}. And, on behalf of all of us, we are truly sorry! Sincerely, {Sender}

Hi  {Receiver} , I know that it was very important that {I am on time/send you the prerequisite materials}, and I’m very sorry for{not being on time/missing the deadline}. I ran into trouble when {reason for delay}. I mismanaged my time and wrongly prioritized other matters over {this one/project}. In the future, I will exercise better organization to ensure that I am more punctual. I’ll also make sure to keep you up to date on my status in case I encounter any unforeseen difficulties. If you can offer additional insight or suggestions as to how to improve my punctuality {on projects}, I am willing to listen and learn. You can reach me at {phone/email}. Sincerely, {Sender}