WRITING A COVER LETTER

Mr. Harry Williams Chief Executive Officer Rainbow International Pvt. Ltd Dear Mr. Williams, We are writing this letter to you from Greenway Pvt. Ltd with reference to our mailer discussion held regarding the business proposal which your company mailed us. We are glad to announce the acceptance of Greenway Pvt. Ltd to work with Rainbow International Pvt. Ltd. Thank you so much for giving us this golden opportunity to work with you. We have received the initial documents of proposal from you. You can find the enclosed list of the required legal documents to initiate the process of agreement. Moreover, both companies need to organize a business meeting in which the company terms & conditions to market your product and desired market strategies should be discussed to avoid any miscommunication in future. Feel free to contact us regarding any business query. Once again thank you so much for accepting our business proposal. Yours sincerely, Emma Thomson

Summary: A good introduction letter is just as good as a personal introduction. It depends on how you have written it for it to sound personal as well as professional. If you are about to write an introduction letter to a client, here is a sample that we have made for this purpose. To, Peter Coffin, CEO, Coffin Ltd., Canada Dear Mr Coffin, First of all, I would like to introduce myself, I am Anthony Bark and I am currently the General manger of Diamond Furniture in Ottawa. Our company’s specialization is top of the line furniture and we offer various lines of products at very low prices. To mention some of our customers, we have Ottawa Homes, Star Power and the newest one is a mall that has just started. I am writing you this letter in order to give you some information concerning our business aim of building relationship with other firms to establish a network. Enlosed herewith is a run down of the services that we offer and some of our achievements in the industry for your reference....

Summary:  Covering sales   letter mention you are all those newly launched products and already getting huge success in market. In this cover letters, you write about the success market achieved by your products. Successful launch of your new products can also be mention in this letter. Take a look at this sample of covering sales letter it may help you in writing. 15 th  September 2010 Dear Sir/Madam, I am writing to provide you some information on our new product that is in the market now. From its launch on 20 April 2010, it has been able to maintain a good reputation. We are the leaders in software development in this region of the world. In addition, we have been in this business for a long time and we have received a lot of testimonials and recommendation from our clients. The new product we have released recently is a proof of our efforts in satisfying the needs of the customers. The product has a lot of functions as our brochure states. Our dedication is there to ...

Summary: The service introduction letter will help you keep your customers satisfied with your services. This letter will pave your way to more successful business dealings. If you are having a hard time writing this letter, here is a sample for your reference. Louie Strong Ultra Corporation 20 July 2005 Mr. Steven Clark Marketing Head, SP Corporation East Streer California, Dear Mr. Clark, First of all I would like to sincerely thank you for doing business to us for quite a long time.  It is great privilege for us to have a business in your company. Since our company is working with you, our sales in water filter is increasing from time to time. To return back the favor we have thought of giving your company a good service for the repair and maintenance of our water filter. This is a formal agreement for a 5 years free service to all your clients who purchased our product in your company. It would be a great honor for us to have a chance to talk to you regarding this matter at you...

Summary: In applying for a job, a resume alone will not be enough especially that competition is very stiff. A good introduction letter must come with your resume so that the employer need not open your resume to find the most important details. If you are applying for a job, submit your resume together with an introduction letter by following the sample letter we have made below. To The corporate director MNI Company South Ave. Manila 8000 Date: September 6, 2009 Dear Sir This letter serves as my application for the position of senior operations manager in your most esteemed company. Enclosed herewith is my recent resume for your reference. As for my work experiences, I have been a business process manager for Global Company for two years. I believe that my work experiences as well as educational background make me qualified for this post. My career background has molded and prepared me to the various problems that normally occur in this field. Aside from that, I have strong leadershi...

Mr. Bob Whitty Manager Little Wonders Co. Finsbury Park London, N4 5LN October 29, 2010 Ms. Susan Goodfellow General Manager Fast Delivery Suppliers London Dear Ms. Goodfellow, This is in response to your request for authorization and approval of the   short sales program for your new line of products.  Let this letter serve as a confirmation approving the program.  We have enclosed a copy of the mailer discussion and minutes of the business meeting held between Little Wonders Co. and Fast Delivery Suppliers last August 1, 2010 regarding the matter.  We have also included a list of the terms and conditions as discussed during the business meeting for your reference. Since Fast Delivery Suppliers is the oldest and foremost agent of Little Wonders Co. for marketing and selling our products, we will be giving discounts over total profit after the implementation of the   short sales   program.  If you have any clarifications regarding the deal, please cont...

SAMPLE PURCHASE ORDER LETTER ______________ (Name and address of company with whom order is being placed) _____________ (Date) Subject: Purchase Order for 1000 pairs of socks Dear Sir or Madam This is with reference to our meeting on ___________ (date) when we visited your factory in connection with purchase of socks for our school children. We are pleased to place an order for 1000 pairs of white summer socks against item number ___________ and size _________. We would appreciate if the order is delivered at the address given below latest by ____________ (deadline date) so that we can start selling it to the children before the onset of summers. ___________________ (Name and address where delivery will be made) The terms and conditions of the purchase order are as follows: 1. Order for 1000 pairs of white summer socks with item number _________ and size __________. 2. Delivery will be made at the address mentioned above. 3. The order should be delivered latest by __________. 4. 100% p...

Summary: Follow letters play a major role in business deals. When a product description or quotation is sent to a client then next step is sending a follow up letter. Such letters helps to maintain a good contact with the client. You can also win the deal in your favour because of this letter. A better way of communication will start through this letter and you will be able to know their opinion about your products, company, and price. Here shows an example of a follow up letter. From: (INFO Software Limited) (56-B Amritar Chowk) (Boriwala gali) (Punjab) To: (General Manager) (ISSCT Limited) (Mumbai) (3rd July, 2004.) Dear (Mr. Mahavir), We have not yet received a confirmation from you regarding the latest software systems given to your company on 20th June, 2010. And we are sending this with reference to the quote for same and look forward to hear a positive reply from you. Thanking You, Sincerely, (Parmitha Sethi)

Summary: A new partner introduction letter will be a good way to help introduce a new partner in the business. A good letter should mention the qualities that will make the partner an asset to the company. For a reference on your introduction letter for a new partner, please check the sample we have made for this purpose. To Patrick Soft General Manager A & M Company Date: September 01, 2009 Dear Sir, I would like to take this chance to inform you that Mr. John You has been appointed as a new partner in the business. We know that Mr. You is capable for the position as he had a good background and providing the experience in the company for almost 5 years already. Mr.  John You’s appointment was set already on 2nd week of the month of September. Since he has been in the company for quite so long with an advisory position I can assure you that he can easily work for and adapt his new position in the company.. With this, there might be some changes in the company in the future but...

From, Your name, Name of the organization, Your Address City, State zip. Date Recipients Name Recipients address City, State zip. Dear Sir, This is in reference to the problem we are facing everyday because of the loud music from your house. My children are both studying in higher secondary school and the music from your house is disturbing them in their studies. I can understand that for once in a while partying and having such music is okay but now it had become a regular affair and has became a cause of disturbance. I understand that everyone has the right to enjoy but the volume of the television is there from morning to evening and the loud music is very disturbing. Please take care of it as volume is distracting us from work and children get distracted from the studies. I am sure you will understand how important is the class X and XII exams. My mother is very old and is a heart patient who is bed ridden and needs good sleep at night. But the loud noise from your flat she is not ...

To, Owen A. Sanders 36 Hepburn Lane DL5 6RM  HEIGHINGTON Date: 10 th  August 2010. Dear Mr. Sanders With reference to your business proposal letter dated 2 nd August 2010. We are very happy to inform you that your internet packages will be very convenient and useful for our organization and we accept your invitation for conducting business. Kindly send your marketing manager to negotiate terms and conditions of the contract. We would like to know more about unlimited downloading facilities which you can provide. We would like to have wireless router at our office for making in lot easier to establish connectivity. Feel free to contact our General Manager for any other queries. I hope we will enjoy better connectivity with your network. Kindly send us the catalogue of unlimited download packages. We are looking forward to have fruitful business relationship with your organization. Yours Sincerely, Declan E. Norris