WRITING A COVER LETTER

In business it is important to be in a regular contact with the client. Follow up letter is a good way of doing so. After sending quotation about your product it is the next step to follow up. The letter should be to the point and polite. Include the details of your previous letter and briefly explain about your company. Here is a sample follow up after quote letter: From: Lily D’Souza Marymine Apparels, Queens Road, Boston To: Alex Merchant Leisured Fashionz, Near Central Hall, Boston 31 st  May, 2010 Dear Mr. Merchant, After sending the quotations for our new line of designer apparels and for our latest fashion accessories on May 5th, 2010, we have not heard anything from you about your next move to serve your requirements of latest designer attire. We think that you may need more information about the products before finalizing the orders. In case of more information, we are here to help you, so that you will decide the best and with our innovative designers, market researchers ...

Follow up letter is a key element in getting a new business. Whenever you sent a quote you should follow up with the client to know if he need more information before fixing a deal with you. A follow up letter thus gives an impression of your interest in the client and he gives a serious thought to your proposal. Here is a sample follow up after a quote letter: From: Hopeful Jewelry, Plot No. 82, Carter Road, Chennai To: Sales & Marketing Head, Global Trade Import & Export Spain 19 th  April, 2010. Dear Mr. Richard, As discussed, we have sent you the quotation for 1000 pieces of diamond engagement ring on April 2 nd , 2010 and we wanted to confirm if you have received the same. We would like to if you need more information about the product or if you need a sample to review the quality and the craftsmanship. We assure you that our product itself, will speak about the quality and with our experience and expertise in the field of diamond jewelry, you can be rest assured that ...

Summary: Follow letters play a major role in business deals. When a product description or quotation is sent to a client then next step is sending a follow up letter. Such letters helps to maintain a good contact with the client. You can also win the deal in your favour because of this letter. A better way of communication will start through this letter and you will be able to know their opinion about your products, company, and price. Here shows an example of a follow up letter. From: (INFO Software Limited) (56-B Amritar Chowk) (Boriwala gali) (Punjab) To: (General Manager) (ISSCT Limited) (Mumbai) (3rd July, 2004.) Dear (Mr. Mahavir), We have not yet received a confirmation from you regarding the latest software systems given to your company on 20th June, 2010. And we are sending this with reference to the quote for same and look forward to hear a positive reply from you. Thanking You, Sincerely, (Parmitha Sethi)