WRITING A COVER LETTER

Parts of a Business Letter This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead. Sender's Address The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending ...

Invitation letter is your personal approach to those who are very close to you and you want them to be a part of your joyous moments. The invitation letter should have all the information about the wedding occasion in a very precise manner. As it is a kind of personal invitation so it should give the reader a feeling of closeness. Here is a sample of Indian Wedding Invitation Letter: From: Usha & Shrish Purohit B-12, Shakti Nagar, Delhi. To: Mr. & Mrs. Pankaj Bhantia H.No-78, Race Course Circle, Coimbatore. 19 th  April, 2010. Dear Pankaj, We cordially invite you and your family to our daughter Deepali’s wedding with Ashish, son of Mr. L.K. Mohan on May 23 rd , 2010. We would highly appreciate your esteem presence on this joyous occasion. As you are a part of our family so your presence are highly commendable 3 or 4 days prior to the wedding day. The venue for the wedding ceremony is Pearl Banquet near Mall Plaza at Dwarka in New Delhi. A formal invitation card will be sent...

Leave letter in general is written to get permission for a person’s absence from office for a stipulated period of time. In the letter, the person can provide with a valid reason for his absence from office if he feels that the reason can be disclosed. In cases of personal reasons, the person can just mention that because of some personal problems he or she wants to avails leave to solve the problem. Take a look at the sample absence leave letter given below. Letter: Vernon C. Legler 1615 Wilkinson Court North Naples, FL 33963 25 th  June 2009 To Ryan Heintz General Manager, Realtek Solutions, United States Dear Mr. Heintz, I am writing this letter to inform you that I am in need of leave of absence from office for three days starting from 26 th  June 2009. Since, I have a personal problem to be solved with my family, I am unable to mention the exact reason for my absence from office. I have transferred the work that I was dealing at the moment to Clara Samuel and she was alre...

From, Mr Louis, C-2, Wilson lane, Lancashire To, Mr Terence, Head of Marketing department, LITS Technologies Ltd, Lancashire Dear Mr Terence, This letter is written with a specific purpose. I hope this letter serves my specific purpose. After realising that my child has secured a seat in the Worcestershire University. My wife has managed to  seek transfer to Worcestershire. And this is the reason I am writing this application letter for seeking transfer to the Worcestershire branch if LITS Technologies Ltd. It shall give me peace on the personal front and I shall be able to concentrate on my work in an efficient way. I assure you that the Worcestershire branch of LITS Technologies Ltd would benefit better than this branch from my services since the personal shore of mine will lay in calm and settled. I am hoping that the company will value my services and grant me the transfer which I am longing for. Thanking you in the anticipation of quick and favourable response for this letter ...

Summary: Party can be of types one is peronal parties and other is social parties most of the people attend social parties. If you need to send party invitation then write this letter. A party invitation letter is a personal communication that can make important people know that you are expecting them for the event. A good letter contains all the necessary information about the party. If you dont know how to start that invitation letter then refer to the sample letter we have made for you. 101 Sunflower Street, Ohio January 10, 2009 Dear (Mikha), With great honor, we would like to request for your presence on this coming (Sunday), (15th January) at (3:00PM) for the (14th birthday of Jessica). The venue for the said event will be at the (Victoria’s garden restaurant) and dress code will be (casual attire). We wish that you will find time for you to be present on the party. Please let us know whether you can or cannot join us for whatever reason. Contact me at my phone number as soon as ...

To, The Correspondent, Theora School of Fine Arts, #10, Castle ford, West Yorkshire, London, WF10 27 th   February 2012 Subject: Authorization letter to release personal information of Student to University Officials Dear Sir/Madam, My son Master. Roderick who is studying in your school of fine arts bearing admission number 121212 is applying to University of England for his higher studies. The University officials have requested to get the official information of my ward from your  school. The information thus obtained will be used to finalize the eligibility list of the candidates chosen for the program. I hereby authorize you to kindly provide all the official details of my son which includes student name, addresses, e-mail address, and grades when the University officials contact you for the same. I also request you not to provide these personal details of my son to any person other than the authorized officials from the University. Thanking You. Yours Sincerely, Heather S...

Many students take leave from college because of many reasons. The reason can vary from family functions or problems, any health related problems, important and personal problems. The format of writing the college leave letter is the same but there should be little more added details in a college leave letter like your roll number, department and other personal details related to college. Take a look at the following sample college leave letter to understand better. Letter: 8 th  March 2010 To, The Principal, Sarabah College of Technology, Arasambatti, Chennai. Respected Sir, I am Michelle Johnson studying in III year Information Technology in your college. My Student ID number is IT20070934. I am writing this letter to inform you that I am going to undergo a small surgery this 12 th  March, 2010 to remove stones formed in my kidney. In addition, doctors advised to take complete bed rest for one week after surgery. So, I kindly request you to understand my situation and grant ...

To, The Immigration Authorities, Regional   Passport Office , County Durham, London, DL14 ES15 06 th   October 2011 Subject: Authorization Letter to carry and submit passport for visa purpose Dear Sir/Madam, I am a Canadian national bearing passport number 12345AS. I am currently working in your country and need to migrate to Scotland due to employment. I have undertaken official action and thereby applied for immigration to Scotland with immigration case file  number 22222. I hereby authorize my uncle Mr. Kevin Sniper who has a passport bearing number 345678ES residing at #36, Beverly, North Humberside, London, HU17 to carry my passport across the border to submit to the Scotland Immigration authorities for processing my visa. I request you to kindly accord your permission to my uncle taking my personal documents for the reasons I have mentioned above. Thanking you in anticipation of a positive response. Yours truly, Stephen. Applicant Name Signature_______________ Autho...

Summary: This is a sample of a simple resignation letter that is written very concisely, stating just the essential information such as the letter’s intent (resignation), position and the notice period as required in a contractual agreement. A simple request for the responsibilities to be passed over is made. From: Lewis L. Morning 4061 Rafe Lane Noxapater, MS 39346 To: Caleb Haszler 1102 Frosty Lane East Syracuse, NY 13057 12 th  May 2010 Dear Mr. Haszler Please accept my resignation as the Office Manager from your esteemed organization. We worked together for a long time and it was nice experience to work in this professional and highly reputed firm. I am leaving company for certain reasons and I believe that you will consider them. They are some personal matters and I got another good job to join. I am writing this letter you clear all the things between two of us. According to my contract, I am giving one month’s notice as from today. Kindly arrange to relieve me of my responsi...

Summary: A professional introduction letter makes introducing a person to another personal. Through this, you can be detailed in doing your introduction and both parties will be able to know each other somehow. If you would like to introduce a friend to another friend for a business deal, please check this sample that we have made for this purpose. Jane Smith, Smith Group of Companies 12 Jully 2009 Mr. Shiela Bright, CEO, LOTUS Limited, IT Park, Manila Dear Ms. Bright, It is my honor to present to you one of my close friends and a business partner Ms. Bety Short. We have known each otherfor quite some time and it was an honor for me to be associated with her professionally. She has a chain restaurant chain in the whole of UK and she has gained success in her business deals. N ow, she has thought of doing an expansion for her business for it to be global and has decided to open a branch in Manila. It is by her request that I amintroducing her to possible business collaborates in manila....