WRITING A COVER LETTER

Parts of a Business Letter This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead. Sender's Address The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending ...

Summary: This is a sample letter from a Software Engineer tendering in his letter of resignation to the HR Department. The letter states the effective date of resignation and the last day of work. The reason for resigning is also stated with a note of appreciation for the professional and personal development during the time of tenure. June 13 th  2010 Lizzie D. Lee Human Resource Manager MicroBeams Solutions 869 Bank St Ottawa, ON K1H 7Z1 Dear Ms. Lee Please accept my letter of resignation from the position of Software Engineer with MircroBeams Solutions effective from today with my last working day on June 30 th  2010. The reason for my resignation is that I shall be relocating to Toronto shortly. Allow me to record a note of thanks for the numerous opportunities awarded to me for my professional and personal development during my 6 years here. I am proud to be a part of this esteemed organization which has groomed me to where I am today. I relish my time here rising from an...

Summary: This is a sample letter of resignation which a leaving employee writes addressing to the top management stating his resignation from his post with a specific date of leaving. The letter also states professionally the reason for leaving as well as records an appreciation of the guidance and support extended during the work tenure. Managing Director FarEast Outlook 266 Hillstone Road Panama 34654 Date: June 17, 2010 RE: Resignation Letter Dear Sir, I hereby tender my resignation through this letter as the Assistant Supervisor at FarEast Outlook with effect from 18 th July 2010 giving one month notice that will enable me to complete some outstanding work as well as allow the handing over of other projects and tasks to my successor. I am leaving to take up the position of Branch Supervisor at Manor Garments which offers me further opportunities to expand my professional development. I wish to convey my sincere appreciation to the company and all who have supported me during my tim...

Summary: This sample letter of resignation is from an accountant who wants to move on with her career. The letter states the effective date of resignation with the reason for leaving without indulging the details but with sufficient clarifications to convey her personal need for further development. The letter is amiable and courteous. Jamie McDonell Head, Commercial Division Brooks Accounting Firm 1012 Tavern Place Beckley, WV 25801 RE: Resignation Dear Sir I hereby tender my resignation from my post of Assistant Accountant at Brooks Accounting Firm with effect from 13 th September 2010. I have accepted another position elsewhere which offers a higher compensation and opportunities for further development, which I feel will expand my potential. I have learnt a lot from you and my honorable colleagues at Brooks Accounting during my tenure here, and I would like to say thank you for your kind support and guidance in the past. I will be able to complete all the current tasks on hand and ...

Summary: This is a sample resignation letter to inform the boss of the firm decision to leave the company after some period of service, stating the reason for leaving without indulging the details. A sufficient notice period is given to ensure completion of work with a note of appreciation to the company for the past support given. To Mr. Allan Jaber Managing Director Wyman Pharmaceuticals 4538 Blue Spruce Lane Hanover, MD 21076 Date: June 20 2010 Dear Sir, It is with regret that I am tendering my resignation today from my post of Marketing Manager at Wyman Pharmaceuticals. I have been offered another position that will enhance my personal and professional development. Please consider this letter as my official letter of resignation. My last day of work will be on August 3 2010, which will allow me to clear any outstanding responsibilities while handing over the work to my replacement. I would like to record my greatest appreciation and thanks to you and this great company for the supp...

Summary: This is a sample letter of resignation due to retirement factor. The retiring employee writes in to confirm his retirement from the company expressing his gratitude and thanks for the support and experience he benefited while working there. He announces his departure graciously while availing his service should there be a need by the company. April 30 th  2010 Dear Sir It is with a heavy heart that I write to confirm my resignation from my position of Sales Manager from your esteemed company, Brothers Machines Holdings, due to my impending retirement. With this letter, I am tendering my notice of one month as from today’s date. Allow me to express my thanks from the bottom of my heart for all the guidance and support given to me during my tenure here at Brothers Machines. The wonderful work environment at Brothers Machines has established many good work and personal relationships for me, inspiring me to a higher level of professional and personal development. I will miss a...

Writing a remorse letter for an assault is one of the most difficult sorry letters to create, it must both satisfy the emotional and legal intent to appease all parties involved. To Whom It May Concern, My sincerest apologies to Kathleen Morris and James Lowe- I have treated you unfairly with malice and intent, caused you unreasonable physical and emotional harm which to this day, I deeply regret my actions. In a traffic altercation last June 15, Kathleen and James were subjected to my rude and violent behavior. I fully understand the extent of what I have done; I have done a terrible act towards two fellow human beings and no one deserves to be treated that way. I am solely accountable for my actions and I will accept whatever punishment the court deems appropriate with my offense. In this regard, I have now taken steps to ensure that no such act of aggression will happen again, I am undergoing therapy and anger management classes to address my personal issues. I am writing this out o...

Summary: A personal introduction is certainly a very good way to make your presence in the community know if you are a public servant. Your motives will be easily known and support wills just follo on whatever project that you introduce. If you are writing this letter for your entry into a community, try to check a sample letter we have made for you. To, Mr. Stephen King 45, Solemn Street Canada Subject: Personal Introduction Letter Dear Sir, Let me take this opportunity to introduce myself as a Community Office worker in our locality. I have task to oversee the general health situation and the problems of the settlers in this area. Being the most trusted person in the area, I would like to get your permission to allow me to check the social offices and buildings in the locality regularly in order for us to make sure, that hygiene practices are beign observed. Being concerned people of our nation, we take the responsibility to observe an acceptable living condition among all the settle...

Writing a condolence letter is an important task on death of any known person. It should be written on a nice paper without any mistakes and in your own hand writing. You can see the sample below in which condolence letter is written to a cousin on death of his mother or we can say on death of aunty. You can show your support to your cousin through this letter and can ask him if we want any help. Letter: Barton S. Alonzo 225 Nutter Street Kansas City, MO 64106 To, Mr. Thomas L. Hardy 2279 Jennifer Lane Franklinton, NC 27525 6th September, 2010 Dear Thomas I am in deep sorrow to know about the death of Mrs. Jo L. Grider. Please accept my deep condolences on this unfortunate incident. She was a very nice and cheerful lady and will always in my remembering. I remember the time of our childhood when I came to your home with my parents; aunty loved me so much and cooked all my favorite recipes. I can’t forget that time. I know that this is a tough time for you and your family. My and my wif...

A scholarship thank you letter is a reply to the donor’s generosity. It helps the recipient to give an honor to his helper. When you are paying your sincere gratitude to your helper give a gleam about your personal life with a bit of your present experience and a brief account of your future plans. Here is a sample scholarship thank you letter: From: Ebin Ebhram D-48, Pratap Nagar, Tonk Road, Jaipur To: Dr. Swaminathan Sekar Plot # 8, New Colony, Race Course Circle, Coimbatore 26 th  May, 2010 Dear Dr. Sekar, I am honored to be the recipient of Salim Ali Research Scholarship and wanted to thank you for your kind support and recommendation. Sir, I always dreamed to be a part of a renowned organization where I can use my research skills to yield the best results. I wanted to complete my doctorate in bird sciences. Thanks to you that today my dream has taken a shape of degree and soon I will step forward to make it a reality. Due to the financial problems, I always compromised at my s...

Sample Goodbye Letter From, __________ __________ __________ __________ Date: _____ (Date on Which Letter is Written) To, __________ __________ __________ __________ Dear colleagues, I am penning this letter to you all, my colleagues and coworkers as a farewell note with a very heavy heart since the time has finally come to retire from this organization as Senior Manager-Sales after completing twenty years of fruitful service. I thank my colleagues, younger and older for teaching me valuable lessons of life which saw me mature into a reliable and productive employee. I achieved success in my professional and personal life due to the timely guidance and support extended by my seniors. I am proud to be a part of this fraternity. I will cherish this last week of my tenure and the years gone by forever. I apologize if my stern behavior at times hurt anyone. This was never intended to hurt anyone personally, but rendered due to circumstantial reasons. I am taking along strong bonds of f...

Summary: A letter for confirming attendance will ensure that the recipient will confirm his/her presence in a certain event. It must be written with the complete details and be personal in approach. This letter serves also as a confirmation, you have received the invitation letter, and this is one way that they can estimate their expected guests. If you are writing this letter, use the sample below as your guide. To: Lawrence Brown, Project Supervisor, Solid Group Corp., Louis Road Canada. 6 th  September ‘09. Dear Mr. Brown, I have already received your invitation for me to witness the (inauguration of your new business). I am very happy to confirm that I will be attending the said event. It is my honor to be invited by you and I will always be grateful for your gesture. I am very happy to be your business partner as well and I am looking forward to seeing this new business of yours grow. I assure you that you will always have my support and if there is anything that I can do to a...

It is good to inform your employer about your retirement by writing a letter. A retirement letter is also helpful in conveying your gratitude to your subordinates. It is also helpful for the employer as it points the exact time of retirement. The employer then can manage the substitute to fill the post. Here is a sample writing retirement letter: From: Alex Pearl 46 A, Elms Street, London To: Mr. Roger Woods Albert Textiles, Industrial Area, London 15 th  June, 2010 Dear Mr. Woods, I would like to inform you that my tenure is about to complete and I am retiring from my position of Assistant Manager with Albert Textiles on July 15 th , 2010. I wish to thank you and all the staff members for making my job a memorable one and also for all the opportunities that were given to me. I am and will always be grateful to you for your kind support and encouragement and guidance which helped me a lot in my professional and personal development. Though I am retiring now but I have enjoyed my wo...

Thurston Howell IV 123 Park Avenue New York, New York 00000 222-555-1000 Oscar Rockefeller 321 42nd Avenue Manhattan, New York 00001 Dear Mr. Rockefeller, Thank you for your kindness in offering me the position as an honorary member of St. George’s Society of New York, a charitable organization for the distressed, sick and elderly persons. I normally do not lend my name for any organizations but your confidence in me of being able to assist you in accomplishing your purpose is such an honour. Since the position is honorarium, I understand that my involvement will not require my personal appearance nor will I be requested to travel and attend meetings. However, I am eager to take an active part in the organization’s Capital Campaign. Your accomplishments in offering advice and relief have earned broad support and I am solidly behind your cause. With organizations like yours, we can all pool our efforts for the well-being of the elderly. Please accept my best wishes for the continued suc...

From, Your name Your Address City-state zip. Date Recipients Name Recipients address City, state zip. Dear   , Thank you for suggesting me to move on and take the offer with the company in Dubai. Initially I was little apprehensive about it as I had worked with the previous company for 4 years .But now I feel I took a good decision. Now I am settled in the job and also my family is with me. The salary that I get helps me clear most of my loan and after six months I have already got a promotion. I thank you very much for forcing me to take up this job because of which I could help my parents with financial help for my siblings’ education. Before I was unable to do all that. It’s not only the salary part which is satisfactory but the job responsibilities are also something which I always wanted to do. I learn every day from my job and there is so many training and other facilities for personal development. My superiors are very happy with my work .Every time I get an appreciatio...

Your Name Your Address Your City state, zip Your Phone number, Your Email Date Name Position, Department Office address, City, State,Zip. Dear Sir, It’s time for me to say goodbye to you. I take this opportunity to say thank you to you for all your guidance and support. It’s because of your support and believe that I achieved success in my personal and professional life. I wish to express my gratitude for all the professional development received while working here .I will always remember your training and whatever you taught me. I believe whatever success I achieved in this organization is because of your guidance and support. Even though I am happy to join other organization it is with regret that I am bidding goodbye to you as I will miss you and the team. I am confident that I will utilize the skills and experience that I gained under your supervision in my new position. Do keep in touch and you may reach me at the email address at (email address). Please call me at my number (phon...