WRITING A COVER LETTER

Promotion letters accentuate the efficaciousness of internal communication when the organizations deploy the news of promotion to the individual. The letter should not be based on employee’s personality attributes rather outline the competitive edge the employee has over the others at the workplace. This letter should be short and formal. From: Managing Director Company…………… Letter No. MD/Promotion/Mktg/1/2010 To: Mr. /Ms………….. Designation:………………. Dear Mr. /Ms…………………. It gratifies me to enlighten you that the management of the company has decided to promote you to the position of Senior Manager Marketing with effect from ………….. in the pay scale of Rs. …………… The company has vigilantly monitored and evaluated your performance during the past two years as Marketing Manager. And it was analyzed that your persistent efforts and self driven qualities should be rewarded. Now, it has been decided that you can be entrusted with higher responsibilities based on your effectiveness and efficiency ...

A promotion is a kind of reward for the employee. Everyone loves success at work place. Getting a promotion confirms the belief in oneself and also it serves as reward for all the hard work put in. Congratulating the person gives him a sense of great achievement and motivates him to increase his productivity. So you can also congratulate your near and dear ones on their promotion. Here is a sample congratulation letter on promotion: From: Janet Jones Avenue Street, New York To: Sarah Jones Parle Street, House #28, Houston, U.S.A Dearest Sarah, First of all please accept our heartfelt congratulations on your promotion. Your hard work has finally paid off. In the past year you were very disheartened. But perseverance on your part has now borne fruit. You had always been the most ambitious of all the siblings and today you have received the gift of your long run. Achieving such a coveted post in the print media is really gratifying. When we received the news of your promotion, we all jump...

SAMPLE PROMOTION LETTER Name and address of person promoted Date: Subject: Promotion Letter Dear Ms/Mr _____________ This is in continuation to your application for the internal job posting for the post of ______________ (designation) and your subsequent interview with our Board of Directors. We are extremely pleased to inform you that the Board has considered you suitable for the post. You have therefore been promoted to ____________ (new designation) with effect from______________ (date). You are requested to please hand over charge of ______________ (previous designation) to Ms/Mr _____________ (name of person taking over) latest by ___________ (date). By becoming the ______________ (new designation) your CTC will now be Rs.____________ (per annum). Please contact the HR department for a break up of the CTC. Congratulations on your achievement and we wish you all the very best in the coming years. Best regards, (Name of signing authority)

Congratulation letters can be written for any reason whether it is someone’s marriage ceremony, birth, promotion, achievement or success. Greeting for congratulation can be done verbally by personally meeting the respective person or else a congratulation letter can be written. Letter written for congratulating someone should state the feelings of the sender towards the receiver. Mr. Paul R. Horrell 3235 Melody Lane Richmond, VA 23220 17 September 2010 Subject: SAMPLE CONGRATULATIONS LETTER Dear, Mr. Paul Thank you so much for sending an invitation card to me of your son’s wedding ceremony on 25 th  September, 2010 at Galaxy Hotel. Please accept my heartiest congratulations to you and your all family members on this auspicious occasion. On the same day there were another wedding ceremony of my close relative’s daughter which is there is London therefore on 23 rd  I have a flight for London. Thus I won’t be able to come for your son’s wedding kindly excuse me for it and accept ...