WRITING A COVER LETTER

Parts of a Business Letter This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead. Sender's Address The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending ...

A sales letter is a marketing tool that promotes a good or service. Its objective is to persuade the reader to buy what the letter offers. To be effective, its scope must describe a particular benefit the reader will gain by making the purchase, such as a problem solved or a need fulfilled. Before you begin, you should be familiar with what your sales letter intends to promote and the people you intend it to reach. This may require a little research and some brainstorming, but without preparation your sales letter will be less effective. Then decide on the features that best highlight the good or service; identify its selling points, in other words. Bigger, brighter, stronger, faster, cheaper, etc., are common selling points when writing a sales letter. Once you have made a selection, you must persuade the readers that the benefit of your offer outweighs the cost. In other words, convince them that what you have to offer is a good deal. In the sample sales letter the writer promotes a ...

Adjustment Letters An adjustment letter is a response to a written complaint. The objective is to inform the reader that their complaint has been received. It is also a legal document recording what decisions were made and what actions have or will be taken. Keep in mind that your reader has been inconvenienced. This is a prime goodwill building opportunity. Everybody makes mistakes and when a business owns up to one it goes along way to renewing the customer's confidence in a continued business relationship. The scope of your adjustment letter should reiterate the relevant facts of the claim. When the customer is right, include a forthright admission to that effect and extend a sincere apology. When the customer is not right, explain the reasons clearly and with every courtesy. Counter any negativity that may be in the complaint letter with a positive approach. Be gracious and emphasize the corrective steps being taken. Explanations for why the situation occurred are of less impor...

Ms/Mr. ______________ Address Date: ___________ Subject: Confirmation of the receipt of order To, Dear Ms/Mr. ____________ This is to confirm that we have received your order for the purchase of the items as mentioned in the list as attached  along with the covering letter dated __________ (date). The items as mentioned are: Refrigerator Colour LCD television  21” Micro oven Washing machine Vacuum  cleaner We also received the payment of Rs 150000 in form of demand draft dated _______ (date) of the _____________ bank (name of the bank). The items are being sent to the address as mentioned in the letter of order. The items are expected to be delivered on the said address within  the 5 or 6 days of receipt of orders. The statement of orders and bill along with the warranty documents will be delivered along with the items. Any defects in the items or any problems with the statement of orders must be reported at the earliest. We are thankful to for the order and pleased ...

SAMPLE ORDER LETTER Name of the person to whom order is being placed Name and address of the organization Name of the person placing the order Name and address of the organization Date: Subject: Order for 100 copies of Mastering Mathematics Dear Sir or Madam, As per our discussions on __________ (date of meeting) we are pleased to place an order for 100 copies of Mastering Mathematics book by _________ (writer) for Class VII for the ICSE Board on the following terms and conditions: The cost of each book will be Rs.________ (inclusive of all taxes) Payment terms will be a post-dated cheque for 50% advance with order. This cheque will be cleared on the day of the deliver. The balance payment of 50% 7 days after delivery and after random inspection Delivery will be done within 7 days from the order date Delivery will be done at ________________ (address of organization) If the order is not delivered as per the above terms and conditions, the order stands cancelled Please find enclosed che...

SAMPLE PURCHASE ORDER LETTER ______________ (Name and address of company with whom order is being placed) _____________ (Date) Subject: Purchase Order for 1000 pairs of socks Dear Sir or Madam This is with reference to our meeting on ___________ (date) when we visited your factory in connection with purchase of socks for our school children. We are pleased to place an order for 1000 pairs of white summer socks against item number ___________ and size _________. We would appreciate if the order is delivered at the address given below latest by ____________ (deadline date) so that we can start selling it to the children before the onset of summers. ___________________ (Name and address where delivery will be made) The terms and conditions of the purchase order are as follows: 1. Order for 1000 pairs of white summer socks with item number _________ and size __________. 2. Delivery will be made at the address mentioned above. 3. The order should be delivered latest by __________. 4. 100% p...

Summary: Mentioned below Introduction letter format sample letter  is aimed to give right instructions to the sender of the introduction letter in order to avoid mistakes in future. The letter can be in advance to the person who is going to suggest the candidate . From: Bruce Graydon Auditor Selins and Co. New Jersey 13/05/10 To: Brian Jelbert Manager VVV LTD New Jersey Dear Mr. Jelbert, Let me clarify some details regarding the introduction letter format. In the beginning there  is a short introduction of the sender of the letter required. There is no need to write long introduction, just be very clear and mention important points. Second paragraph of the letter relates to the candidate that is being introduced. Here you can mention the reasons of introducing this candidate, mention his advantages, strong points. Support your candidate as much as  you can. Be honest in giving the information in order not to be embarrassed and avoid misunderstanding in the future. The let...

An  acceptance letter to an invitation  to speak or perform on a particular event is a kind of letter designed to express gratitude for selecting you to the occasion. It is a polite way to convey your pleasure to be the speaker of a special occasion or to exhibit your talent and skill to inspire all the attendees. In writing an acceptance letter to be a speaker or performer, you should reply at the earliest opportunity. This will give you and the host reasonable time to iron the details of the occasion. When preparing an acceptance letter, you should first express pleasure to be part of their event. Your letter must imply the fact that you are familiar with the theme. Second, it must confirm your attendance. Make sure to indicate the date, time and place of the occasion to make sure that there is no mis-communication. You can also ask about the audience in order to prepare something appropriate for them. If necessary, you can mention your fee and the materials you will need. S...

Summary: A CEO has the highest rank in a company and with his busy day-to-day schedule, it will be hard to find an appoinement with this person. A good maketing letter to the CEO is the best may to gain access to his or her busy schedule. If you are going to write this letter and you do not know how and where to start, please feel free to use this sample letter as your guide. August 6, 2010 The CEO Making A Letter to CEO Informatik IT Services Co. Manila Dear Mr. Prince: The way our economy is striving right now, we are very much aware on the problems being dealt with by a CEO like you. For five years now, our company has successfully assisted a number of companies in training and counseling their workers in order to ensure the success of these companies and avoid employee reduction number as an option. Below is a list of the various services that we provide. · We focus on those employees who have a tenure of less than two years in order to fully enhance their skills. · We provide adva...

In general you write leave letters to your HR manager of your company. Though there are few types of writing a letter to your HR manager, you cannot use all of them. The type which you select depends on the reason for application of leave. In order to help you to find out the most common way of writing a leave letter to your manager, a sample leave letter to manager is posted below. Letter: 28 th  September 2010. To John Abrabam, HR Manager, Simcol Granites Exports Ltd. Delhi. Dear John, I am writing this letter to inform you that I am in need of leave for two weeks for an important reason, which you can find in this letter. I want leave from the 1 st  of October to 14 th  of October. I will be back to office on 15 th  most positively and will take on all my pending works and complete it as soon as possible. The main reason for my leave is to complete the formalities of selling one of our family lands. Since, I am one of the joint owners of the property, I must prese...

Leave application letter should be most effective so that when your employer takes a look at it, he should convince immediately and process your leave application. To write an effective leave letter, you must know some basic details to be covered in the letter. Take a look at the sample effective leave application letter shown below in order to know the basics of effective leave application letter. Letter: Jason O. Rodgers 2522 Farnum Road New York, NY 10016 12 th  May 2002 To Simon Charlie HR Manager, Lucetaic Ltd. Chennai. Dear Simon Charlie, I am writing this letter to inform you that I may not be able to attend office for three days from 15 th  May to 17 th  May 2002. My leave period can extend depending on the success of my work and completion of registration of one new land deal in the sub-urbs. If my legal registration work gets over in two days, I will be back to office in two days. In case of any changes in the schedule, I will inform you as soon as possible. I h...

Summary: Sales appointment letter mention about the appointment you have fixed with your new client to sell your products or services. Through this letter, you can confirm the appointment with them. You can also mention about your services again so that they will be sure and ready to take a business venture with you. 15 th  September Thank you for the booking of an appointment with copywriters of Dvd. We feel honored with you choosing us to provide a business solution or solutions for you. We will see that you will not be disappointed with what we offer. We have served many other businesses and they have liked our services. As mentioned in the letter of acknowledgement, the appointment is fixed for 23th November 2010. We have the option to chat online at www.dvdcopywriters.com or even call toll free at 1-787-977-2275.It is necessary to make the meeting brief and to the point. In order to familiarize you with our services I am forwarding details about our company and a sample of our...

Summary: Writing a letter for an online marketing business invitation is one good way to make your services be known. A letter will be able to say everything and the customer can be reminded of it everytime he or she sees your letter. Now, if you need some help in writing this kind of letter, please make use of the one we created just for you. Dear colleague, The factors to be considered in order to flourish in online marketing. The fact that you are reading this letter means that you are into online marketing business. It is actually a very good idea and I commend you for that. Our business has started some years ago which goes to say that we are expert in computer matters and we are in the position to educate you on some of the basics in computer matters. Our team of experts has recently come across some techniques such as popup advertisements, the so called viral marketing, automatic responders and the most widely known digital delivery. We have dedicated ourselves into traffic and ...

A sample letter provided below is a letter introducing the new product for sale available in a market. In provided example, the letter is addressed to the partners who can be interested in a new product. Such a letter can be also addressed to the potential clients. The letter given below will explain you better. From: Bob Marlon (Herbal Tr. Ltd) (32, Great Market) (London) To LinaWithdrow: (General Manager) (M Beauty) 12 Angeli Road London (16 October 2010.) Dear Mrs. Withdrow, With this letter, we take our opportunity to introduce you one of our latest products (DIVINE body lotion) to you. We can claim that our product is one of the best in the market today among the competitive products considering our price and quality. This claim is based on the feedback we received from our clients. We would like ask you to try our product in one of our wellness centers. We are sure, that you will be satisfied with the results. One of our sales persons (Natalie Brier) will contact you very soon in...

To Mr. George K Harper E-9023, Central Industrial Lane Manchester Date: 12 th  Feb, 2012 Subject: Product Acceptance Letter Dear Mr. Harper This letter is to acknowledge you that the sample prototype of the product that you had sent to our office for feedback has been accepted. We liked the concept, the material used and the output product design. I must  admit  that your creative team has put a lot of efforts to come up with these unique  creative ideas pertaining to the design of the toys. We are satisfied with the sample lot and would like to make a big purchase order. I have attached a copy of the proposed purchase order and other details regarding our requirements for your perusal. We would like to meet you on coming Monday to finalize the purchase order and to sign the agreement. Kindly revert back with your availability confirmation. In case of any further query please feel free to contact me on 9xxxxxxxxx1 Regards, Jessica Smith, HGL Pvt. Limited