WRITING A COVER LETTER

Mr. Harry Williams Chief Executive Officer Rainbow International Pvt. Ltd Dear Mr. Williams, We are writing this letter to you from Greenway Pvt. Ltd with reference to our mailer discussion held regarding the business proposal which your company mailed us. We are glad to announce the acceptance of Greenway Pvt. Ltd to work with Rainbow International Pvt. Ltd. Thank you so much for giving us this golden opportunity to work with you. We have received the initial documents of proposal from you. You can find the enclosed list of the required legal documents to initiate the process of agreement. Moreover, both companies need to organize a business meeting in which the company terms & conditions to market your product and desired market strategies should be discussed to avoid any miscommunication in future. Feel free to contact us regarding any business query. Once again thank you so much for accepting our business proposal. Yours sincerely, Emma Thomson

Follow up letter is a key element in getting a new business. Whenever you sent a quote you should follow up with the client to know if he need more information before fixing a deal with you. A follow up letter thus gives an impression of your interest in the client and he gives a serious thought to your proposal. Here is a sample follow up after a quote letter: From: Hopeful Jewelry, Plot No. 82, Carter Road, Chennai To: Sales & Marketing Head, Global Trade Import & Export Spain 19 th  April, 2010. Dear Mr. Richard, As discussed, we have sent you the quotation for 1000 pieces of diamond engagement ring on April 2 nd , 2010 and we wanted to confirm if you have received the same. We would like to if you need more information about the product or if you need a sample to review the quality and the craftsmanship. We assure you that our product itself, will speak about the quality and with our experience and expertise in the field of diamond jewelry, you can be rest assured that ...