WRITING A COVER LETTER

Parts of a Business Letter This resource is organized in the order in which you should write a business letter, starting with the sender's address if the letter is not written on letterhead. Sender's Address The sender's address usually is included in letterhead. If you are not using letterhead, include the sender's address at the top of the letter one line above the date. Do not write the sender's name or title, as it is included in the letter's closing. Include only the street address, city, and zip code. Date The date line is used to indicate the date the letter was written. However, if your letter is completed over a number of days, use the date it was finished in the date line. When writing to companies within the United States, use the American date format. (The United States-based convention for formatting a date places the month before the day. For example: June 11, 2001. ) Write out the month, day and year two inches from the top of the page. Depending ...

Adjustment Letters An adjustment letter is a response to a written complaint. The objective is to inform the reader that their complaint has been received. It is also a legal document recording what decisions were made and what actions have or will be taken. Keep in mind that your reader has been inconvenienced. This is a prime goodwill building opportunity. Everybody makes mistakes and when a business owns up to one it goes along way to renewing the customer's confidence in a continued business relationship. The scope of your adjustment letter should reiterate the relevant facts of the claim. When the customer is right, include a forthright admission to that effect and extend a sincere apology. When the customer is not right, explain the reasons clearly and with every courtesy. Counter any negativity that may be in the complaint letter with a positive approach. Be gracious and emphasize the corrective steps being taken. Explanations for why the situation occurred are of less impor...

A sales letter is a marketing tool that promotes a good or service. Its objective is to persuade the reader to buy what the letter offers. To be effective, its scope must describe a particular benefit the reader will gain by making the purchase, such as a problem solved or a need fulfilled. Before you begin, you should be familiar with what your sales letter intends to promote and the people you intend it to reach. This may require a little research and some brainstorming, but without preparation your sales letter will be less effective. Then decide on the features that best highlight the good or service; identify its selling points, in other words. Bigger, brighter, stronger, faster, cheaper, etc., are common selling points when writing a sales letter. Once you have made a selection, you must persuade the readers that the benefit of your offer outweighs the cost. In other words, convince them that what you have to offer is a good deal. In the sample sales letter the writer promotes a ...

Summary: Writing a letter for an online marketing business invitation is one good way to make your services be known. A letter will be able to say everything and the customer can be reminded of it everytime he or she sees your letter. Now, if you need some help in writing this kind of letter, please make use of the one we created just for you. Dear colleague, The factors to be considered in order to flourish in online marketing. The fact that you are reading this letter means that you are into online marketing business. It is actually a very good idea and I commend you for that. Our business has started some years ago which goes to say that we are expert in computer matters and we are in the position to educate you on some of the basics in computer matters. Our team of experts has recently come across some techniques such as popup advertisements, the so called viral marketing, automatic responders and the most widely known digital delivery. We have dedicated ourselves into traffic and ...

Summary: A CEO has the highest rank in a company and with his busy day-to-day schedule, it will be hard to find an appoinement with this person. A good maketing letter to the CEO is the best may to gain access to his or her busy schedule. If you are going to write this letter and you do not know how and where to start, please feel free to use this sample letter as your guide. August 6, 2010 The CEO Making A Letter to CEO Informatik IT Services Co. Manila Dear Mr. Prince: The way our economy is striving right now, we are very much aware on the problems being dealt with by a CEO like you. For five years now, our company has successfully assisted a number of companies in training and counseling their workers in order to ensure the success of these companies and avoid employee reduction number as an option. Below is a list of the various services that we provide. · We focus on those employees who have a tenure of less than two years in order to fully enhance their skills. · We provide adva...

Once you received an order and delivered it properly, the next move to pave your business relations with the client is a follow up after sales letter. A follow up letter shows your professionalism in your business. After sales follow up helps you to get a review about the client’s experience which is an important thing for a flawless business. Here is a sample follow-up sales letter: From: Alex John Soul Diamonds, Feather Street, Boston To: Mrs. Lisa Rick Glitter Jewels, Crescent Avenue, Frankfurt 1 st  June, 2010 Dear Mrs. Rick, On behalf of Soul Diamonds, I want to convey our sincere thanks to you for giving us an opportunity to serve you. It was truly a great opportunity to do business with you and we really enjoyed all our conservations. I would like to say that you are very professional and it was our great pleasure that you chose us for supplying the diamonds. We would like to bring it to your notice that your order has been shipped and it will be delivered to you in a couple...

Once you received an order and delivered it properly, the next move to pave your business relations with the client is a follow up after sales letter. A follow up letter shows your professionalism in your business. After sales follow up helps you to get a review about the client’s experience which is an important thing for a flawless business. Here is a sample follow-up sales letter: From: Alex John Soul Diamonds, Feather Street, Boston To: Mrs. Lisa Rick Glitter Jewels, Crescent Avenue, Frankfurt 1 st  June, 2010 Dear Mrs. Rick, On behalf of Soul Diamonds, I want to convey our sincere thanks to you for giving us an opportunity to serve you. It was truly a great opportunity to do business with you and we really enjoyed all our conservations. I would like to say that you are very professional and it was our great pleasure that you chose us for supplying the diamonds. We would like to bring it to your notice that your order has been shipped and it will be delivered to you in a couple...

SAMPLE PURCHASE ORDER LETTER ______________ (Name and address of company with whom order is being placed) _____________ (Date) Subject: Purchase Order for 1000 pairs of socks Dear Sir or Madam This is with reference to our meeting on ___________ (date) when we visited your factory in connection with purchase of socks for our school children. We are pleased to place an order for 1000 pairs of white summer socks against item number ___________ and size _________. We would appreciate if the order is delivered at the address given below latest by ____________ (deadline date) so that we can start selling it to the children before the onset of summers. ___________________ (Name and address where delivery will be made) The terms and conditions of the purchase order are as follows: 1. Order for 1000 pairs of white summer socks with item number _________ and size __________. 2. Delivery will be made at the address mentioned above. 3. The order should be delivered latest by __________. 4. 100% p...

Summary: Sales appointment letter mention about the appointment you have fixed with your new client to sell your products or services. Through this letter, you can confirm the appointment with them. You can also mention about your services again so that they will be sure and ready to take a business venture with you. 15 th  September Thank you for the booking of an appointment with copywriters of Dvd. We feel honored with you choosing us to provide a business solution or solutions for you. We will see that you will not be disappointed with what we offer. We have served many other businesses and they have liked our services. As mentioned in the letter of acknowledgement, the appointment is fixed for 23th November 2010. We have the option to chat online at www.dvdcopywriters.com or even call toll free at 1-787-977-2275.It is necessary to make the meeting brief and to the point. In order to familiarize you with our services I am forwarding details about our company and a sample of our...

Summary: A good introduction letter is just as good as a personal introduction. It depends on how you have written it for it to sound personal as well as professional. If you are about to write an introduction letter to a client, here is a sample that we have made for this purpose. To, Peter Coffin, CEO, Coffin Ltd., Canada Dear Mr Coffin, First of all, I would like to introduce myself, I am Anthony Bark and I am currently the General manger of Diamond Furniture in Ottawa. Our company’s specialization is top of the line furniture and we offer various lines of products at very low prices. To mention some of our customers, we have Ottawa Homes, Star Power and the newest one is a mall that has just started. I am writing you this letter in order to give you some information concerning our business aim of building relationship with other firms to establish a network. Enlosed herewith is a run down of the services that we offer and some of our achievements in the industry for your reference....

Searching for new partners is always difficult. In order to save your time you can firstly write the Business Introduction letter to the potential partners who might be interested in your services. After that if, you see the interest, arrange a personal appointment, and get your deal. The sample of such a letter is provided below. From: RinaMaylor Bronton services LTD 120, Verdmord Road Nottingham To: Mr. Braiton Kruger General Manager, London Hotel London. 12th February, 2010 Dear Mr. Kruger, I would like to take an opportunity and introduce our company (Bronton services LTD) that involved in event organizing business for the last 6 years. We have experience in organizing different types of events from conferences until private parties. All our events were met with a great satisfaction among our customers. The positive feedback is something that we can be proud of. We provide high quality services for very suitable prices. We would like to offer the services of our Company to your Hot...

Summary: Introducing a new salesperson can be done through a letter. This will make it easy for your loyal customers to know what you have done to improve your service. This is another form of making your customers feel special. If you are assigned to write a new salesperson introduction letter, check out this sample we have made for you. To: Mr. Samuel Jackson SFT Limited Canada Subject: New Salesperson Introduction Letter Dear Sir, You have been a witness on how our business has served you with the best service in your city for five years now. On our part, we take much pride to make it known that your loyalty to our business have been instrumental in making us reach where we are right now in the industry. As part of our vision to provide you with a much better service, we are proud to announce that we are improving the services that we offer by hiring more salesperson who has equally exceptional capabilities in their field. For this, we would like to introduce to you our newest sales...

To The Bank Manager, GY Commerce Bank 67,  E-lane drive Manchester Date: 13 th   March 2012 Subject: Credit application letter Dear  Sir, I am writing this letter to   apply for   a credit loan on behalf of my company’s current account that is running in your bank. Sir, we are running a garment company and we are in need of $40,000 for a couple of months. Kindly consider this letter as my official appeal for the credit loan application for $40,000. We need this money to complete an order and we’ll be able to submit this credit loan back by August 2012. Kindly consider this application and guide us further with the paperwork and formalities for this credit loan application. I have attached our company’s official documents and a completed credit loan   application form   for your perusal. Kindly consider this application on an urgent basis as we need this amount as soon as possible. Looking forward for a positive response from your end Regards, James Ste...

Summary:  Sales is an important part for any business and this is the crucial task. Your sales are cause for your profit or loss. Writing a good sales letter can give a high impact on your buyers and client. So write a best sales letter and if you do not how to write it then follow this given sample. Dear Sir/Madam, A good start is necessary for the best sales letter. This means the first sentence is designed well. The right words are being used there to draw the attention of the reader. In addition, it persuades the client to purchase your product. A short sales letter focuses on the point. It makes the reader to look for more information. It is able to attract sales and sells for even many years after it has been written. If you are not able to figure out whether your letter is the best go to www.bestletters.com and you will be able to learn the truth. We will guide you on making good documents in order to promote the business of yours. We are ready to help you. Contact us today....

Summary: For successful business relations proper communication between companies and clients are necessary. In such occasions, follow up letters play a major role. When a customer made a purchase from your company then it is your duty to send him a follow up letter to keep in touch with him. You can also discuss about the correct delivery of the placed order and their satisfaction with the quality of products can also be asked. Here is an example for such letter. To: (Mr. Gupta Govind,) (Project Manager,) (NST Limited,) (California.) (12 th  April, 2010) Dear (Mr. Gupta), On behalf of J.P Electronics, first of all I would thank you for buying twenty Dell laptops from us. We sincerely hope that the products are working to your entire satisfaction. If you have any queries or clarifications, please feel free to call us. We will be available 24 hours to serve you. Our sales person would personally come and meet you. We are assuring you the complete co-operation in the after sales foll...