WRITING A COVER LETTER

Thurston How VP Client Services Chez Financial Services 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, Xyz Banking Corporation accepts your resignation effective immediately and releases you from your duties as a bank teller. We thank you for your productive stay and we’re sorry to hear that you found another position with another company. We will never forget the efforts you exerted to keep the dignity and exceed customer satisfaction. Thank you for the three years of faithful and fruitful service. Please feel free to contact us anytime. We feel confident that you will succeed on your chosen career. May you find best luck on your new career. Thurston How

Thurston How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, It came as a shock that when I received your resignation letter. You’ve been a huge asset to the company and seeing you go will be a loss. However, I respect your decision to leave your post as Medical Representative. I would like to further discuss your reasons for leaving, but I know that you have to pursue another career path. So on behalf of management, I hereby acknowledge your resignation effective today, May 25th 2010. Your qualities dedication and quality of work will be remembered. If you need a recommendation letter for your next endeavor, I will be happy to assist you. Should you wish to come back and be part of our family again in the future, you are most welcome. The best luck to you. Thurston How Vice-President, Marketing

Sometimes,  resignation letters  are difficult to accept – especially when the employee who submitting the resignation is a valued employee. Behind every resignation is a good reason. So keep in mind to always accept a resignation with a positive attitude. It has to be real and genuine, for he/she will easily feel if you are not being honest. Be compassionate and considerate of their feelings as well. There are several reasons why an employee decides to file for a resignation. Some of the possible reasons are: Your employee desires for an increase in salary. This may just be an indication that he’s salary does not suffice him anymore. He is attempting to win a promotion or at least an improvement in his status as an employee. He could be stressed. It may be stress from work, or may also be from other aspects of the employee’s private life. He is dealing with some health issues. He thinks that he will not be as productive as he was if he continued his job. Whatever the reason, ...

Summary - Resignation acceptance letter where notice is worked Dear RE: RESIGNATION I acknowledge receipt of your letter/email dated [date] resigning your position as [job title] with the Company with effect from [date]. The Company accepts your resignation and in accordance with your contract of employment you are required to work your notice period.  You will be paid up to and including [date] when your employment will end. Your P45 will be issued to you shortly thereafter.   According to our records you have [number] days remaining holiday entitlement to the effective date of termination.  [The Company requires you to take your remaining holiday entitlement during your notice period and therefore your last working day will be [date].  ]  OR [You will [not] be eligible to take holiday during the notice period.  Holiday which has not been taken will be paid in lieu, together with your final salary payment.]

SAMPLE ACCEPTANCE LETTER Ms/Mr. ______________ Address Date: ___________ Subject: Acceptance of resignation Dear Ms/Mr. ____________ This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (What is the Date of Relieving). We would request you to please hand over the charge to Ms/Mr. __________ (What is the Name of the Replacement Employee) well before you leave to ensure a smooth transition. We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor. Thanking You Yours truly, Name and Signature