WRITING A COVER LETTER

A little laxity on part of a particular company may not only lead to short tempers but may sometimes result in legal wrangles also. It becomes very difficult to manage these frayed tempers of irate clients. Business complaint letter is one such letter, where a client complains about the reluctant way of work. Here is a sample business complaint letter: From: Peter Cage Royal Paradise Hotel, Elms Street, Avenue Road, New York To: Mr. Symonds Grace Director, Crystal Building and Construction Company, New York 18 th  June, 2010 Ref: Complaint regarding the work carried out Dear Mr. Grace, Kindly refer to my letter dated 26 th  April 2010. I had sent a written complaint that the renovation work carried out in my hotel has not been finished in the stipulated period. The work in the kitchens has not been done according to the specification that was given. The work in the suites too has not been finished yet. It has been causing me great worry and trouble as I have already fixed the ...

Once you received an order and delivered it properly, the next move to pave your business relations with the client is a follow up after sales letter. A follow up letter shows your professionalism in your business. After sales follow up helps you to get a review about the client’s experience which is an important thing for a flawless business. Here is a sample follow-up sales letter: From: Alex John Soul Diamonds, Feather Street, Boston To: Mrs. Lisa Rick Glitter Jewels, Crescent Avenue, Frankfurt 1 st  June, 2010 Dear Mrs. Rick, On behalf of Soul Diamonds, I want to convey our sincere thanks to you for giving us an opportunity to serve you. It was truly a great opportunity to do business with you and we really enjoyed all our conservations. I would like to say that you are very professional and it was our great pleasure that you chose us for supplying the diamonds. We would like to bring it to your notice that your order has been shipped and it will be delivered to you in a couple...

Once you received an order and delivered it properly, the next move to pave your business relations with the client is a follow up after sales letter. A follow up letter shows your professionalism in your business. After sales follow up helps you to get a review about the client’s experience which is an important thing for a flawless business. Here is a sample follow-up sales letter: From: Alex John Soul Diamonds, Feather Street, Boston To: Mrs. Lisa Rick Glitter Jewels, Crescent Avenue, Frankfurt 1 st  June, 2010 Dear Mrs. Rick, On behalf of Soul Diamonds, I want to convey our sincere thanks to you for giving us an opportunity to serve you. It was truly a great opportunity to do business with you and we really enjoyed all our conservations. I would like to say that you are very professional and it was our great pleasure that you chose us for supplying the diamonds. We would like to bring it to your notice that your order has been shipped and it will be delivered to you in a couple...

An insurance termination letter is a termination notice given by an insurance company to its client. Specific reasons are mentioned by the company. Although it is traumatic for the person, it is equally a hassle for the company too, as it means a loss of a client. Here is a sample insurance termination letter: From: General Insurance Pvt. Ltd. Maple Street, Toronto, Canada To: Mr. Jack Sloan 5 th  Street, Beachwood Park, Toronto, Canada 22 nd  June, 2010 Ref: Termination of the policy due to nonpayment of the premium Dear Mr. Sloan, It is with regret that I wish to inform you that your policy # 10298, taken in the year 2006 has been terminated. We had sent repeated requests to you to deposit your monthly premiums on time. Kindly refer to our letters sent on 2 nd  February, 4 th  March, 4 th  April and 6 th  May. These letters were ignored by you. We had no communication from you since January. Since it is our company’s policy to terminate the policies of su...

Summary The letter intends to inform your client that you are no more willing to provide any services to him/her since he/she has not been paying bills regularly on time. You mention about the contract that has been signed between you as a reference which reasons out your act of terminating your services towards him/her. You also request the client to pay the outstanding bills. Through this letter communicate those problems and your future decision to work with this company. Here is a good sample regarding the same. From: Mr Lakshman Kumar Proprietor Yamuna Mineral Water Co #1213, SP Road Hyderabad-500004 Phone: 23376543 28 th  January, 2010 To: M/S Saint Hospital Pvt Ltd # 2341, Balaji Nagar Secunderabad-500003 Dear Sir/Madam, Sub: Termination of Supply of Mineral Water. Ref:  Our Service Contract dated 20 th  October, 2009. We would like to bring it to your notice that as per our present service contract cited above, our services towards you stands cancelled owing to de...