WRITING A COVER LETTER

[date] [Name] [Address] Dear [Name]: This letter is to acknowledge verbal notice of your resignation given [date] at [time]. I  accept  your resignation  effective  immediately.   Although  you  did  not provide the notice as required by University policy, you will still receive pay for earned but unused leave.  You will be paid for that time on the next regularly scheduled payroll cycle. You  may  contact the  Benefits Office to  obtain  information regarding  any  benefits‐ related options available to you. Please contact the Office of Human Resources if you have any questions.  Thank you for your service to the students, faculty, and staff of the University of Oklahoma. Sincerely, Supervisor name Title c:  Depart

I am writing to accept your resignation from your position of _____________ [insert title] in the _______________________ [insert department or department and division] that you provided to me in a letter/email dated _____________.  Your last day in the workplace/office will be ___________, and ___________________ (add any details needed regarding the use of or payout of paid leave balances).  I want to take this opportunity to thank you for your _______ years of contributions and service to the ___________ [insert department] and UWM.  We are interested in learning more about your experiences at UWM.  For this purpose, the Department of Human Resources conducts an annual survey of those who have left the University. You can expect to receive the survey either in the month of November or May and your response will help UWM to make improvements.  If you prefer to speak to someone directly about your experiences, you may do so by contacting either your supervisor,...

Summary: This is a sample of the response from the HR department of an organization, on receipt and processing of a resignation letter. The response letter indicates acknowledgement and acceptance of the resignation and advises the leaving employee to undergo the necessary exit processes before leaving the company on the stipulated day. From: Harry Duffield Finance Manager Open Communications To: Carrie P. Brown 1357 Arthur Avenue Leonore, IL 61332 26 th  August 2010 Dear Ms. Brown This is in reference to your letter of resignation submitted on 20 August 2010. I wish to inform you that your resignation has been approved by the organization and you will be relieved of your responsibilities at the end of your last working day on 30 September 2010. Your resignation letter has been forwarded to the Finance Department for processing any dues and you can clear other exit procedures before the last day of work with us. It has been a pleasure having you as one of our employees and we wish ...