WRITING A COVER LETTER

How to write letter or email notifying employee of layoff . [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : As you may know, recent changes in the economy have forced us to make some difficult decisions here at  [Company Name] . In order for the company to succeed in the future, we must streamline our organization today. Therefore, it is with regret that I inform you that we are eliminating your position and terminating your employment, effective  [date] . We will provide severance in the amount of $ [amount] . You will receive your severance pay and final paycheck on  [date] . An exit interview is scheduled on  [date]  at  [time]  with  [Name] . You will receive information regarding benefits and unemployment at that time. We have been pleased with the work that you have accomplished during your employment here. We will be sorry to see you go. Sincerely, User [Title] cc:  [Manager Name]

Summary: A termination letter for non-performance is sent to the person who is being terminated from duty due to poor performance in the company. Such letters are strict and explain the cause for the termination. However, while writing this letter you should not use wrong words, which can hurt the feelings of other person, so draft this letter with extra care. The below letter will give you a clear idea of how to frame such a letter. Mr. Robert Swinger, Marketing Manager, TTS solutions, United Kingdom. Mr. Swinger, We are regretful to notify you that your services have been terminated from this company due to your poor performance. It’s the committee’s decision to terminate employees whose performance is poor for the precedent 6 months and the listed chart involves your name in it. Your performance shows no improvement for the past 8 months and there have been no orders from your team for the last one year. Being a marketing manager, this is not expected from you. Thus, you are being t...

Summary: A termination letter for misconduct is issued to an employee who keeps on continuing his misleading behavior even after frequent warnings. The cause for the letter of termination has to be mentioned in the letter. The below letter provides you the idea of writing such a letter. Mr. Daniel, 45- Black Street, Green Shadow, United States. Mr. Daniel, Our company is sad while terminating you from the Mac & company. Your misconducting behavior is not good for the company and its affecting our clients and colleagues. You have been the reason to earn losses for the company due to your acts. Earlier we had sent to many warning letters, which has no result in improving your character towards the company’s clients. Your unlawful acts have earned losses for the last quarter which you are responsible for. Thus, you are being given a certificate of misconduct as a punishment from us, so as to stop this in future. Your dues will be settled within a month and we ask you to leave the comp...

Summary: A termination letter for absenteeism is sent to the person who absents himself frequently forgetting about the job responsibility. The letter is sent, informing him to leave the company. This can be a difficult time for both but if things are not working well then it’s the last step. The below letter will give a clear idea of how you can frame such a letter. Mr. Danny Mendez, Protocol Corp., 45- Mint Street, USA. Dear Mr. Mendez, We are very sad and feeling apologetic to inform you that you are being terminated from the company due to recurrent absenteeism even after proper notice. You are increasing your no. of leaves by 15 days in the precedent two months. The assingment which was supposed to close before a week is pending till now and its all because of your leaves. You have been given many memos and still you go on continuing with the same and do not obey the company’s practice. This has enforced us to give out this termination letter to you. We voluntarily ask you to depa...

Summary The letter serves as a job termination notice for an employee. It is explained how he/she was counseled earlier about his/her non-approvable behavior in the company and was given time to make the necessary changes. But since he/she has continued with the same old habit, you have no option but to truncate his/her job. From: Ms. Mandira Singh Manager HRD & Admin Diamond Technologies Ltd Bangalore 29 th  January, 2010 To: Mr Raj Makhanwala Administrative Executive Dear Mr Raj, Sub: Termination of Services. Ref:  Our Letter No 1/Warning/ dated 20-10-2009. As per the details in the above stated letter, you were offered an opportunity to be counseled by your HOD to clarify that your frequent unauthorized absence from duty is not encouraged in our work environment. But despite the warning and a fair chance to mend your ways, there has been no change in your habit of taking leaves without prior approval/intimation. We are sorry to inform you that your services at  Dia...