WRITING A COVER LETTER

Summary: A cover letter to convince the recipient company to award the desired contract or job to the proposing company. There should be a clearly stated intention by the proposing company, with relevant impressive information, in the contents of the letter to the recipient for a favorable consideration in awarding the contract. Nicholas Goldberg Meteor Organization Ltd 84 Noalimba Avenue GUM FLAT NSW 2360 Dear Mr. Goldberg, Further to our earlier discussion on Meteor Organization’s current project, we now submit a proposal from Forever Young Ltd for your consideration. We believe Forever Young Ltd is your right candidate to collaborate with Meteor Organization in marketing your products globally, with its high quality services, commitment, and expertise. From our enclosure, you will approve of Forever Young Ltd’s impressive business strategies, which have heaped outstanding feedback from our clients in past projects for the outstanding services rendered to Forever Young’s esteemed cli...

Summary: This is a proposal letter to a company written to state the prices and delivery of the required commodities to the concerned. It discuses all the important issues such as timing, billing and the other essential requirements for the continuation of the project so that concerned persons can be acquainted of. September 26, 2010 RAP Group, Melbourne, Hello Sir, We have drafted this proposal considering your requirements. As per our planning, 1800 new edition books are there to be developed by us which would be a blend of new ideas as well as appreciated materials from the available books to aim the new age customers. The production cost of these new edition books will be as stated: $ 120. The schedule of the payment will be: $ 500- On acceptance of the proposal. $ 45 – On of delivery of each book. $ 30 – On delivery of the final book. Checks will be made payable to the Contractor. We intend to work as soon as the proposal is accepted and will dispatch the products within specified...

Summary: This is a cover letter which companies can use with a proposal attachment to clarify the contents of the attachment and to encourage acceptance of the proposal. It states a positive working relationship between the involved parties where conditions are conducive to both parties. It allows both parties to explore further work opportunities. Jana Baader Silver Threads 33175 Bad Lippspringe Germany June 23, 2010 Dear Ms. Baader It was my pleasure talking with you over our recent telephone conversation about your project proposal. Attached, please find a copy of our service proposal recommendation for your consideration. I am sure that you will find our service proposal on “Increasing SME productivity” to be beneficial to your esteemed company, Silver Threads. This package is especially tailored to Silver Threads’ requirements and characteristics which desire a high quality service at affordable price to develop its own services with a bit of professional assistance to kick start ...

Summary: This letter is a follow up on a verbal discussion of a project between the project initiator and project tender. The letter serves to further the collaboration between both parties through a submission of proposal on the said project. The contents are concise and formal to boost the project initiator’s confidence in the project tender’s capability. Andrew   G.   Thornton Silver Birds Paradise 79 Cassinia Street TARRABANDRA NSW 2722 November 5 2009 Dear Mr. Thornton Thank you for a pleasant telephone conversation last evening on your project proposal. Taking our discussion further, I am submitting a service proposal that describes our Best Recipes scheme. This scheme is very applicable to all companies, especially Silver Birds Paradise which desire a comprehensive service proposal for maximum output at a satisfactory cost. Adopting Best Recipes’ proposal will give your company, Silver Birds Paradise, an added advantage in terms of reputation and finances as it is ideal...

Summary: A sample of how a Proposal letter should be formatted with an impressive and convincing content body to get an opportunity to submit a proposal for the desired contract or award. Although formal in its format, the contents should read convincingly and holds attractive potential for the recipient to make a decision in the Proposer’s favor. Yaseen Ragheb Hakimi MahaMahal Services Rue des Buissons 163 6800 Sainte-Marie-Chevigny June 10 th  2010 Dear Mr. Yaseen Thank you for a wonderful visit to your Belgium office recently. I was impressed with the efficiency and dedication exhibited by your employees. I believe that your premise holds potential in capturing a bigger market share with the heavy business traffic in your city. Serve You First organization is all about catering to the needs of businesses around the region with many branches. We believe we can help your company MahaMahal, make a stronger impact in your city with our contribution. We would appreciate the opportuni...

________________ (Name and address of customer) ________________ (Date) Subject: Proposal for flower decoration for the wedding Dear Sir or Madam We are in receipt of your request for a quote for flower decoration for the wedding of your daughter on ___________ (date) at _________ (venue). We thank you for showing interest in the quality of our work and wish to give you a proposal as per details listed below: The cost of the decoration will be Rs._________. This is inclusive of the decoration, material and labor We need ________ (hours) to get the venue ready so we will be arriving there at _______ (time) to get the place ready well before your guests start coming in Ms/Mr __________ (name of person in-charge of assignment) will be totally responsible for this assignment from our side. S/he may be contacted for any clarifications required if any Our representative will call you a day in advance to reconfirm the program as per our discussions We require 50% advance in the form of a post...

Gentlemen: As an investigative agency licensed to work anywhere in the state of (state) we offer every conceivable service to our clients from document search to surveillance.  We do a great deal of work for several legal firms in this  area and would be happy to provide you with references should  you desire. Our experience in providing information for firms  such as yours, enables us to obtain results quickly and  thoroughly. Our fees are reasonable and we guarantee results!  If you need an investigative agency that can deliver, please  call. We hope to hear from you soon.

Dear Did Ponce de Leon really discover a fountain of youth in Florida or did he merely have a great public relations man?  We will probably never know the true   answer   to this  question   just as so many   questions   still remain about so  many historic people and happenings because word of mouth  has the tremendous power of creating legends of its own.  We have mounted campaigns for relatively obscure firms that  have resulted in their becoming known and sought out as major  entities in their respective fields of industry. Through the placement   of articles in local and national   publications , in conjunction with an   advertising   campaign, these firms have achieved the recognition and place within the industry that would have taken many years to achieve without a public relations   promotion .  We would appreciate having the opportunity to speak with you personall...

Dear Our firm recently received an extremely favorable review from ( name of   publication ), which we hope may be of some interest to you. In case you missed   reading   it, I have enclosed a copy with this   letter . Since our service lends itself so well to your type of business, we would appreciate having an opportunity to speak with you or one of your representatives about how we can help you to cut down on unnecessary overhead expenditures.  Please   contact   me at ( telephone ), so that we can arrange  a convenient time to meet. I will be looking forward to  your call.

Dear Your advertisement in the ( month ) issue of (name of periodical)   magazine   is of great interest to us. We would like to know more   about the products   your firm offers and would appreciate receiving your wholesale   price  list and information regarding terms and ordering policy.  It is our desire to offer our customers the widest   selection  possible of (type of product) , and we are therefore  always interested in new   products   that fall within that area. We will look forward to your prompt response. Thank you.

June 2, 2012 Name/Title Mary Roe Address 795 E Dragram City, State, Zip Code Tucson, AZ, 85705 Subject :   Cover letter for   entering into a business   relationship . Respected Mr. Weather, We would like to offer proposal for entering into a business   relationship   with your organization. Our company name is HR   Executive search firm   and we are since 18 year in this business. We are taking care of HR support for the companies, we   recruit  staffs and take care of payrolls,   training and development . Currently we are working with many reputed companies and providing our service to them from last 5 years. I am attaching our company   brochure   for you, to give you more idea about our business. It will be our pleasure to work with your company. I request you to allow us to give a small   presentation   about our organization. Please let me know when we can meet, you can contact me on 123-456-7890. Regards, Nath...

June 2, 2012 Name/Title Mary Roe Address 795 E Dragram City, State, Zip Code Tucson, AZ, 85705 Dear Mr. Terry, This is in regards to the   business proposal   that we offered to you while our discussion   on call . Our company manufacture books which is known as Valentine. We cover nearly all the   university ,   colleges , and school in our city.  We are known for our quality. We take order of minimum $3000. The term and   condition   and   payment  related information is mentioned in the agreement. I am sending you the quotation of the books as per the variety we have. If there is any   more information   you require please let us know. We are looking forward to serve your organization. Regards, John Mayo Marketing Manager Valentine.

Martin O’Prey Warstone Lane, Birmingham West Midlands, B19 6NZ October 5, 2010 Anthony Nutbeam Manager All-U-Need Store Dear Mr. Nutbeam, We are a leading supplier of electronic equipment and supplies in the country having been in the business for over thirty years now.  We supply high quality products, ensuring quick and safe  delivery to our customers with a money-back guarantee.  Our excellent service has gained us recognition for being one of the top companies in the country for several years. We have learned that you will be opening a branch of your store in town soon.  We would like to do business with you and apply to be a supplier of your electronic equipment needs.  We have enclosed a   brochure   containing the list of our products as well as an overview of our services for your perusal.  Please contact us should you have any queries. We hope we could discuss the matter at your convenient time. Thank you. Yours truly, Martin O’Prey