WRITING A COVER LETTER

Description Acknowledge an employee's resignation and confirm their last work date and final employment details with this letter template. [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST    ZIP Code] Dear  [Recipient Name] : It is with regret that we acknowledge your resignation, effective  [click to enter a date] . Your exit interview with  [Name]  is scheduled for  [time]  on your last day of employment. In preparation for your last day, we offer the following information: ·           Your final paycheck, including payment for all accrued, unused vacation, will be issued on  [click to enter a date] . ·           Notify the payroll department at  [email address]  of any changes in your permanent address to avoid a delay in receiving your final paycheck and tax-related paperwork. ·       ...

[Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : Your inability to complete on time our order, reference number  [P.O number] , placed on  [date] , has left us with no choice but to cancel the entire order. We regret that we cannot extend our deadline any further. Business needs dictate that we must have this order completed elsewhere. Sincerely, User [Title]

[Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : Thank you for your interest in the  [job title] position now available at  [Company Name] . We have had the opportunity to review your resume and regret to inform you that we have chosen to pursue other candidates whose skills, background, and education more closely match our needs. We will keep your resume on file for  [length of time] and will contact you in the future if a position becomes available that more closely matches your qualifications. Again, we appreciate your interest in  [Company Name] . We wish you the best of luck in your job search. Sincerely, User [Title]

How to write letter or email notifying employee of layoff . [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : As you may know, recent changes in the economy have forced us to make some difficult decisions here at  [Company Name] . In order for the company to succeed in the future, we must streamline our organization today. Therefore, it is with regret that I inform you that we are eliminating your position and terminating your employment, effective  [date] . We will provide severance in the amount of $ [amount] . You will receive your severance pay and final paycheck on  [date] . An exit interview is scheduled on  [date]  at  [time]  with  [Name] . You will receive information regarding benefits and unemployment at that time. We have been pleased with the work that you have accomplished during your employment here. We will be sorry to see you go. Sincerely, User [Title] cc:  [Manager Name]

How to write apology letter against complaint received for delay in order [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : Thank you for notifying us that you have not received the goods that you ordered on  [date] . We regret that this has occurred and have identified the reason for the delay. [Explanation] We expect to ship your order on  [date] , and you should receive it by  [date] . For future reference, your order number is  [order number] . We appreciate your business and apologize for any inconvenience that this delay may have caused. You are a valued customer, and we are committed to providing you with the best service possible. If I may assist you, please contact me at  [phone number] . Sincerely, User [Title]

NON-ACCEPTANCE LETTER 354 Oceanfront Boulevard Wahpeton, ND 58075 Current Date Mr. Matthew Roberts Director of Personnel LANGLEY BROTHERS INCORPORATED 843 Nellie Way Rochester, NY 34564 Dear Mr. Roberts: Thank you for the offer in the field of electronics at Langley Brothers Incorporated. I recently accepted a position in the Fargo area with a firm which best suited my needs at this time. I would like to take this opportunity to thank you for your time and consideration. I most certainly appreciate it. Sincerely,   Alfred B. Smith

Description Use this letter template to let an unqualified job applicant know that their application was reviewed and will be kept on file in the event a matching position becomes available. User [Company Name] [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : Thank you for your interest in the [job title] position now available at [Company Name] . We have had the opportunity to review your resume and regret to inform you that we have chosen to pursue other candidates whose skills, background, and education more closely match our needs. We will keep your resume on file for [length of time] and will contact you in the future if a position becomes available that more closely matches your qualifications. Again, we appreciate your interest in [Company Name] . We wish you the best of luck in your job search. Sincerely, User [Title]

Description Notify an employee of their employment termination with this letter template, which details the poor performance that led to the termination and sets their employment end date. User [Company Name] [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : We regret to inform you that your employment with [Company Name] is being terminated, effective [click to select a date] . Your termination is the result of poor performance as outlined below: ·          [Performance issue] ·          [Performance issue] ·          [Performance issue] You were issued written warnings of these performance problems on [date] , [date] , and [date] . Copies of these warnings, signed by you, are in your personnel file. Your signature on each warning indicates that you discussed it with your manager, including ste...

Description This Outlook e-mail template can be used by human resources to inform an applicant that the position they were applying for has already been filled. January 8, 2007 Dear [Name Here]: Thank you for your interest in the position with [Company Name Here]. We regret to inform you that this position has been closed. However, we will keep your resume on file for [length of time] and will contact you during that time if a position that matches your skills and qualifications becomes available. Again, we appreciate your interest in [Company Name Here]. We wish you the best of luck in your job search. Sincerely,

Description Use this e-mail template in your human resources department to inform job applicants that are not qualified for the position they applied for. January 8, 2007 Dear [Name Here]: Thank you for your interest in the position now available at [Company Name Here]. We have had the opportunity to review your resume and regret to inform you that we have chosen to pursue other candidates whose skills, background, and education more closely match our needs. We will keep your resume on file for [length of time] and will contact you in the future if a position becomes available that more closely matches your qualifications. Again, we appreciate your interest in [Company Name Here]. We wish you the best of luck in your job search. Sincerely,

Description Inform a job applicant that they missed the cut-off date for applying to a specified position with this e-mail letter template January 8, 2007 Dear [Name Here]: Thank you for your interest in the position now available at [Company Name Here]. We have had the opportunity to review your resume and regret to inform you that we have chosen to pursue other candidates whose skills, background, and education more closely match our needs. We will keep your resume on file for [length of time] and will contact you in the future if a position becomes available that more closely matches your qualifications. Again, we appreciate your interest in [Company Name Here]. We wish you the best of luck in your job search. Sincerely,

Description This e-mail template can be used by Human Resources to reply to an applicant when there are no job openings available. January 8, 2007 Dear [Name Here]: Thank you for your recent resume and letter expressing your interest in working for [Company Name Here]. Unfortunately, we cannot be very encouraging at this time because we have no openings in your area of interest and expertise. However, we will keep your resume on file for six months in case such an opportunity opens up. Thank you again for your interest in [Company Name Here]. Sincerely,