WRITING A COVER LETTER

Dear Perhaps you have overlooked the fact, but   your account   with us is currently overdue. I have enclosed a   statement   of   your account, which shows a   balance  due of $ If there is some reason why you have failed to remit your   payment , please call us, and let’s discuss the problem. If it would be more convenient, please feel free to write a note at the bottom of this letter and   send it   to my office in the enclose envelope. Thank you for your prompt attention to this matter.

Date: _ To: _ ( Customer ) On _, 20_ we notified you of your overdue account in the amount of $_. To date we still have not received   payment. Demand is made for   payment within   the next   ten days. Very truly,

Dear Your (name) Service Agreement has expired for the equipment that we installed on your premises. We have not received a remittance or a reply to our previous request for payment. Perhaps this was an oversight on your part, or perhaps your payment is in the mail. If you have not sent us your payment, please forward your remittance within ten days, or we will assume you do not wish to continue your Service Agreement. Should you decide to terminate your Service Agreement, we will look forward to furnishing the same high quality service on your (name) equipment at our currently hourly rate of (amount) per hour, plus parts and travel expense. If payment has been made or if there are any questions in regard to your account, please contact me at (213) 555-7074.

Dear On (date) , I   attached   my   letter   to the merchandise I returned to you and requested a refund for same. I have enclosed a copy of that   letter   for your convenience. As you will note, quite some time has elapsed since I initiated my first correspondence, and I have not yet received your   check or cheque . I would appreciate it if you would tend to this matter as quickly as possible, since I am sure that you can understand my reluctance to order any additional merchandise from you under the   present   circumstances. Thank you   for your   prompt attention to this matter. 

Dear This is to confirm our recent telephone conversation regarding the past due  balance   of   your account . As I mentioned in our conversation, the   current balance   on   the account   is $ , of which $ is now past due for   payment . We will look forward to receiving your check within the next week to clear the past due charges on   your account. Once these charges   have been   cleared, we will be in a position to review the current credit arrangements for   your account. Presently, however, all orders are currently being referred to us and your check to clear the past due   balance must be received before future shipments on credit can be made. Your cooperation and prompt attention to this matter will be greatly appreciated. If you have any questions regarding   your account, please do not hesitate   to contact   me.

This types of letters in a formal manner and should be straight forward. The reader should be able to understand the reason behind such letters. This letter is addressed to General Manager of a company who has not made a payment to the other company for using their services. The manager of the other company writes this letter to request the General Manager to make the pending payment as early as possible. From: Ronald C. Harder General Manager, All Networks Internet Provider, 1308 Harper Street Paducah, KY 42003 To: Edward C. Tabor General Manager, Global Info. Ltd. 3100 Saint James Drive Harrisburg, PA 17111 19 th  December, 2010 Dear Mr. Tabor, First of all let me thank you for doing business with us. However, this letter is just a reminder about the pending payment of ($ 10,000). This amount has been pending from you for the past 4 months. So, I earnestly request you to look in the matter and make the payment as early as possible so as to maintain healthy business relations betw...