WRITING A COVER LETTER

These types of letters seem to be informal but actually they are formal business invitation letters. Such letters should be polite.  This letter is written by the General Manager of a Company who is been invited for a launch party of a software of an IT company. This letter is addressed to the manager of the IT Company. The General Manager who is the invitee thanks the manager of the IT Company for inviting for the launch of the new software. To, Lucille J. Clements, Project Manager, Software Tech Company, 1420 Larry Street Milwaukee, WI 53221 20 th  January 2011. Dear Clements, I am very glad to receive the invitation you have sent for your launch party of new software. I am pleased to inform you that I shall be able to attend your new software launch party. It would be prestigious for me to attend the event conducted by such a well known and reputed company. I congratulate you from heart with best wishes. I shall look forward to meet you on 25 th  January. Sincerely, Ly...

Mr. Edward Dartmouth Park Road London, NW4 1SU Dear Mr. Thorne, I was overjoyed at receiving your wedding invitation yesterday.  I am proud that you have chosen me as one of your godparents for the wedding.  I have had a lot of valuable experiences  about parenthood and I wish to be able to share them with you. I am very happy that you have finally found the love of your life  .  I have seen your picture together and I can see by the look in your eyes  that you love each other dearly. I have work on the day of the wedding, but I will work out my schedule soon so I could attend it.  In case I cannot cancel my appointment, I will go to your wedding right after my scheduled meeting which will be held at a venue near your church. Congratulations and I hope I can help with the wedding preparations in any way possible. Warm regards, Julia john

From, Mr Jones To, Mrs Trelawney Dear Mrs Trelawney, It has been an extremely pleasant surprise that your daughter is getting married. I had been out of town and it is for this reason that I received your invitation letter only after a week that it had reached me. Pardon me for the delayed reply to your invitation. I would like to mention that  I shall be coming to fulfil your invitation as it has been a long time dream to see Bertha blushing in a wedding gown. I still remember vividly how excited you were in the early days when Bertha was around 5 years old and since then you have been planning this day which has finally dawned in such a pleasant way. Ginny may not be able to attend the wedding. However, we are still putting in an endeavour to sort out the schedule. I shall see you very soon, Give my regards to Bertha dear. Mr Jones

From, Mr Gibbs, Senior Editor, The Daily News , London To, Ms Miranda, Journalists’ Association, London Dear Ms Miranda, I, Mr Gibbs, am writing this letter in response to the letter which you forwarded to me inviting me for the annual seminar on journalism. I would like t mention that I have accepted this invitation and I shall be coming to this seminar with a team of four of my junior editors as well. I am writing this letter on behalf of all these people. I would take this opportunity to express my gratitude to the Journalists’ Association for inviting my staff for the seminar. This shall bring in more substance in their efforts in this field. This keeps up the promise of developing the journalism ethics in the minds of the budding journalists and editors all over the country. I shall make sure that all of them find time to attend this valuable and future orientation aligning seminar. Hoping to find your healthy self soon in the forthcoming seminar, Yours faithfully, Mr Gibbs

An  acceptance letter to an invitation  to speak or perform on a particular event is a kind of letter designed to express gratitude for selecting you to the occasion. It is a polite way to convey your pleasure to be the speaker of a special occasion or to exhibit your talent and skill to inspire all the attendees. In writing an acceptance letter to be a speaker or performer, you should reply at the earliest opportunity. This will give you and the host reasonable time to iron the details of the occasion. When preparing an acceptance letter, you should first express pleasure to be part of their event. Your letter must imply the fact that you are familiar with the theme. Second, it must confirm your attendance. Make sure to indicate the date, time and place of the occasion to make sure that there is no mis-communication. You can also ask about the audience in order to prepare something appropriate for them. If necessary, you can mention your fee and the materials you will need. S...

Thelma How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Olive Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Olive, My wife Margo and I are thrilled to hear about your engagement. We are pleased to know that you thought of us to be part of a very important occasion in your life. We will be driving down to Drexel Hill to visit our parents two days before your engagement; so we will not miss this event at Drexel Brook on May 30 at 6 o’clock in the evening. We are excited to meet your fiancée Bobby and wish to congratulate both of you personally. We look forward to seeing you again and meeting your husband-to-be. Sincerely, Thelma How