WRITING A COVER LETTER

Description When you are unable to pay a bill in full, enclose this letter template explaining why you are unable to pay and detailing a plan for monthly payments. [Company Name] [Street Address] [City, ST   ZIP Code] [Date] March 7, 2014 [Recipient Name] [Title] [Company Name] [Street Address] [City, ST   ZIP Code] Dear [Recipient Name] : We have received your most recent request for payment in full on our account. Due to [reason] , we are unable to make full payment this month. We are enclosing a good faith payment of $ [amount] , and we plan to make similar monthly payments until our account is fully paid. Please contact us if you have questions, or if you want to suggest other arrangements. We appreciate your understanding and cooperation as we recover from this temporary financial setback. Sincerely, [Your Name] [Title] Enclosure

Description This final request letter template warns a customer that their account will be closed after numerous overdue payment notifications have been sent. The letter threatens to refer their account to a collection agency if payment is not received by the specified date. User [Company Name] [Street Address] [City, ST ZIP Code] [phone number] [email] [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : Your account is now seriously delinquent. We have sent you one request and still have not received your past due payment in the amount of $ [amount] . Please remit $ [amount] by [click to select a date] , or your account will be closed, any outstanding orders will be cancelled, and this matter will be referred to a collection agency. Please call me within the next three business days at [phone number] , so that we may discuss how to resolve this quickly. Sincerely, User [Title]

Dear It has come to our attention that you have exceeded your line of   credit   on   your Account   # In order to bring your   balance   down to the   approved   limit, it is requested that you remit the amount of $ In the event that you are unable to comply with this request, we suggest that you visit the bank as soon as possible, in order to make other arrangements.