WRITING A COVER LETTER

How to write letter or email notifying employee of layoff . [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : As you may know, recent changes in the economy have forced us to make some difficult decisions here at  [Company Name] . In order for the company to succeed in the future, we must streamline our organization today. Therefore, it is with regret that I inform you that we are eliminating your position and terminating your employment, effective  [date] . We will provide severance in the amount of $ [amount] . You will receive your severance pay and final paycheck on  [date] . An exit interview is scheduled on  [date]  at  [time]  with  [Name] . You will receive information regarding benefits and unemployment at that time. We have been pleased with the work that you have accomplished during your employment here. We will be sorry to see you go. Sincerely, User [Title] cc:  [Manager Name]

Description Notify an employee of their employment termination with this letter template, which details the poor performance that led to the termination and sets their employment end date. User [Company Name] [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : We regret to inform you that your employment with [Company Name] is being terminated, effective [click to select a date] . Your termination is the result of poor performance as outlined below: ·          [Performance issue] ·          [Performance issue] ·          [Performance issue] You were issued written warnings of these performance problems on [date] , [date] , and [date] . Copies of these warnings, signed by you, are in your personnel file. Your signature on each warning indicates that you discussed it with your manager, including ste...

Summary : Mr. Raj Kumar, Manager Marketing of Mahendra Satyam Limited does not care about his works prospects due to which company’s sales figures are badly affected. Regarding his performance, Company’s administration has warned him vide their letter dated 15-7-2010 and advised him to improve his performance. Inspite of the written and several oral advises Mr. Kumar did not improved his performance, due to which Management of Company has decided to terminate his services and direct the administration to issue a termination letter to Mr. Kumar. From: Manager HRD & Admin Mahendra Satyam Ltd Hyderabad Letter No.  01/Mktg/Termination/9/2010 16 th  September, 2010 To: Mr. Raj Kumar Manager Marketing Dear Mr. Kumar, Sub: Termination of Services. Ref:  Our Letter No 1/Performance/2 dt 15-07-2010 Reference is invited to our letter cited above wherein you were advised to give more attention to your duties and improve your performances. It has been noted that despite our writt...

This employment letter is written to an employee by higher authorities informing him/her about the termination of his/her services. This employment termination letter is addressed due to any misconduct, false promises to clients, and hike in salary during a slowdown period, etc. ______________ (Name and address of the recipient) ______________ (Date) Subject:  EMPLOYMENT CONTRACT TERMINATION LETTER Dear ___________ We regret to inform you that your services will be terminated from 01/09/2010. This decision purely lies in the hands of management and is force to be applicable w.e.f. the above mentioned date. The decision to terminate your services has not been taken immediately but after warning you a several times. But it has been observed that all the warnings have been violated with the rules, regulations and code of conduct to be observed. We are disappointed to inform you that your behavior with your other colleagues, TL’s and other staff members is not digestible. We cannot acc...

A company dissatisfied with the company’s employee, can give him a months’ notice, terminating his services. This notice can be for immediate suspension or it can be after a month. This letter may sometimes give a cause for the suspension or it may not state any reason for it. It thus depends on the companies’ policy. Here is a sample job termination letter: From: Gama Software Solutions, Gama Buildings, South End, Washington To: Davis Marshall Room #69, Church Road, Washington 20 th  June 2010 Ref: Termination notice Dear Mr. Davis, This is to inform you that you are issued a termination notice w.e.f. 20 th  June. You have served well till now. But for the past 13 days you have been involved in activities that have had an adverse effect on the working of the company. It has been a painful decision for the management to make. But as the company stands by and treats all employees equally, we have to serve you with the notice. As you all were well aware that going continuously o...

Name, Address, City, state zip. Date: Sub: Dismissal  letter During your five months of employment with(name of the company) the management has informed you three times in their appraisal sessions that your performance is not up to the standards of your position and you had also been given areas where you have to show improvement. We regret to say that you have not come up to our expectations and that your performance has been unsatisfactory. The management has therefore decided to relieve you of your services   with immediate effect . A meeting was conducted on (specify the date) and we discussed (give reasons of termination). Based on the reviews of the comments and the unsatisfactory performance you are requested to please hand over charge on (date). You are requested to approach the concerned departments for your final dues. (Signature of the Authorize)