WRITING A COVER LETTER

                                                   To whom it may concern Date: 25 th  Feb 2012 Subject: College Fest Announcement Dear Students, This letter is being written to announce that the annual college fest has been scheduled from 17 th  March 2012 to 20 th  March 2012. This year’s college festival will be  quite different from previous years and the theme for this year’s fest will be different for all the three days. The events that will be organized during the first day of fest, that is, 17 th  March, will be based on the theme IT technologies. The events will comprise of technical paper presentation, debate, group discussion, project exhibitions. The second day of fest will be organized with the theme Youth culture and students can participate in many fun-filled events on this day. On the last day we’ll organize a barbeque...

                                                  Date: 25 th  Feb’ 2012                                               To whom it may concern: It is my pleasure to announce that our store – RLCR grocery store has completed 10 years and on this special occasion, we are organizing a grand discount sale from  1 st  March 2012 to 5 th  March 2012. During this period every item in the store will be offered at 50% rebate and you can purchase everything in half of its price.  You’ll get the best deals on clothes, grocery, furniture, eatables and electronics during this sale period.  All the privileged customers  who already have their membership cards will get an additional 5% discount an all the items. You can visit us at ...

November 10, 2010 Mr. John Cleary New Cross, London, SE13 6N Dear Mr. Cleary, We are pleased to announce to you that we currently have several job openings in our company.  Our company is a leading clothing company in Europe.  At present, we are seeking committed and highly-driven professionals with  work experience of 10 years or more in the field of marketing and sales.  Attached is a list of the current job openings as well as the job descriptions for your reference.  The salary and benefits we offer are the best in the industry.  We also have a good working environment that will advance your skills and knowledge in the field If you are qualified, kindly send your application  letter and resume to hipclothing@gmail.com soon.  Candidates meeting our requirements will be asked to come back for an interview. For any queries, you may contact us at 020 7919 7273. With regards, Mr. Clive Baker Marketing Manager Hip Clothing, Inc.

Dear brother James, I am writing this letter with utter depression and sorrow to convey you that our grandmother Julia is deceased. This sorrowful event occurred on Sunday afternoon at 2:33 PM. I cannot tell you how heavy I feel. The last rites of grandma are to be performed at the  St. Andrew’s Church on 21 July. I am hopeful that you will come to the last rites to offer last regards to grandma. It has been inevitable that grandma will meet this end for the liver problems which she tackled all long her life. However, the shock will come so early was never expected by any of us. You will need to start   your journey at the earliest since you stay that far. Hence, try and get your things in array as quickly as you get this letter. I pray for grandma, ‘May Her Soul Rest in Peace’. Solemnly waiting for you,

From, Mrs Carmen, D-2, Five Corner Street, Dalhousie To, Mrs Electra, E-2, Spartan Column Road, Dalhousie Dear Mrs Electra, It brings me immense pleasure in announcing to you that my husband has been venturing in the new field. After the blessings from the Almighty and people like you, our restaurant business has  clicked very well in the crowd of potential consumers in our city. This has lured us to go a step forward in this field. John has started his work on the new hotel business and like always we are hoping that the blessings from your side will always be with us. In order to make the close ones know about this venture of ours, we are about to host a small get together. You will be getting the invites as soon as the scheduling of the get together is done, as we are still in the process  of finalising these details. Give my regards to your children and say hello to James. Hoping for good health to all, Yours friendly, Mrs Carmen

From, Mr Stephen, Literature department, Florence University To, Mrs Taylor, Copy writing Department, Florence University Dear Mrs Taylor, This letter has been written for you to make an urgent announcement for the job of Copy Writer. There are certain issues which have generated with the current Copy Writer of our University, Ms Carmen; and hence it is for this reason that Mrs Carmen has  given up the job and we are found in an immediate need of another copy writer for our university. You have excellent copy writing ability and you have served this position for some time in our university in the past. So, I, hereby, plea to you to shoulder this responsibility along with me until the new copy writer is not recruited for the university. The list of the probable, who I think would be able to serve the position of copy writer, has been enclosed along with this letter. Make your suggestions heard to me as soon as possible. Looking forward to working with you, Yours faithfully, Mr Steph...

From, Mrs Lewinsky, Victor villa, Orchid road, Brussels To, Ms Jolie, B-14, girls’ hostel, University of Boston Dear sister Jolie, I hope to hear that you have been keeping well these days. I know you have your exams over and you tend to get cold feet after your exams; but I am hopeful that you have done your best and shall score even  better than any previous year. I am writing this letter to announce very pleasantly expected news. Now, you are a proud aunt. I have given birth to a young healthy baby girl. The good news took place yesterday. However, I prevented Tom from letting you know this, since yesterday was your last university exam paper  and I did not want you to have any kind of other excitement in your mind other than the exams. I am hopeful that you shall be coming over to me to enjoy some homely celebration and shall be staying here for holidays. Looking forward to see you as soon as it can be, Your loving sister, Angela

Dear Mom, It has been a long time having heard from you. I hope your knees are not bothering much this winter and that your health is in nice touch. Dad called me last week and said he shall be coming back from Hungary around month end. I wish he keeps his promise this time around . Mum, I have some good announcement for you. You will soon be getting the honour of grandma as I am expecting it. I had some intimation in the last week and went for the tests. The reports arrived today morning and I am completely enchanted. I am hoping that you remember your promise and turn up here as soon as possible. You are the first to know about this after Jacobs. Stella sent me a letter couple of weeks earlier and said that she is having some cold again. Hoping to see you and Daddy soon, Your loving daughter, Giselle

From, Mr Steward, Head of Finance department, DRS Companies Ltd, Seattle To,  The Finance department staff, DRS Companies Ltd, Seattle Dear folks, I, Mr Steward, the head of the finance and accounting department of the DRS Companies Ltd, am writing this letter to make a happy announcement. The annual assessment results of the  various departments of the DRS Companies Ltd have been culminated and our department of Finance and Accounting has been awarded for the best Serving department of the year. Not only this, the company executives have promised a pay hike in the coming month; the details  of which have under the final stages of specification. Employees from Finance department have been chosen for further training and have been offered an outing to the company headquarters in New York. This outing shall be of a 14 days, where the staff people shall be taught and trained for 10 days and shall be given 4 days of all-expense holiday in New York  City. Hoping...

From, Mr McDonald, Dean, Boston Institute of Medical   Sciences Dear students, I, Mr McDonald, the Dean of the Boston Institute of  Medical  Sciences, am drafting this letter to make a very important announcement. There has always been a demand for the course of Care of Endangered Species in our institute. Hence, fulfilling the demands the institute authorities have decided to introduce the said course from the next academic year. There will be an enormous course awareness programme and the current students are expected to contribute their efforts for the betterment of the institute. Also, in order to make justice who wanted to pursue this course during its absence, the institute has decided to arrange educative seminars for knowledge in this course each week which will be free to all the interested students. These students shall also be provided with certification after completion of this crash curse learning. Hence, I urge the students to take complete advantage of...

From, Mr McGonagall, Principal, Parker School, Kensington Dear students and staff, I, Mr McGonagall, the principal of the Parker School, am writing this to make the announcement which you all, especially the students, have been waiting for eagerly. The Halloween holidays have been extended and now every year including this year, the Halloween holidays shall be for 12 days on a stretch. In order to  keep the students away from the increasing stress of studies and extra-curricular activities, this step has been taken by the school authorities. The students and even the staff people are free for almost two weeks and this shall help them rejuvenate themselves. At the same time, the students are instructed to do something enjoyable yet worthwhile during the holidays since these free days are fetched on very rare occasions. I am hoping that teaching staff and also the students shall be completing all their pending assignments  before the holidays; otherwise the holidays shall prove ...

Date: 25 th  Feb, 2012 Subject: Summer Office Timing Announcement Dear Employees, Greetings for the day!!!!! I am writing this letter to inform you about the change in office timings and official working hours. As you all know, summer is approaching and hence the office management has decided to  change the working hours of the office.  The official working hours will be 8 am -5 pm w.e.f 1 st  March 2012. This change was requested by many employees so that they can start working early and can be free during the evening hours to give time to their social life. The management also researched and concluded that early hours of day have always proved to be more productive and hence can contribute in achieving organizational goals as employees perform better during this time of the day. In case of any queries or issues, please feel free to contact management  officials. Sincerely, Rebecca Johnson CEO, ADS Technologies

To Mr. Charles Miller #778 Caldwell Street New York Dear Mr. Miller I am writing this letter to inform you that I have left my earlier real estate firm and joined another real estate organization – CJ Consultants. I am writing this letter to acknowledge you that  now even after leaving my organization; I will still be in your service for all your real estate needs. Mr. Miller you have been my oldest client and have utilized my services many times for your real estate needs. I want to assure you that I’ll maintain my commitment to provide excellent services at your disposal. You will not have to face any hassles for your future requirements pertaining to real estate. Please feel free to contact me on my new phone number  (667)-665-9987 and at my new contact details are # 45, Shaw Road, York. I’ll be available in your service for all kind of real estate deals with same level of commitment and service. Sincerely, Jacob Sean

Date: 24 th  Feb 2012 Subject: Employee’s retirement announcement letter Dear Employees, I would like to bring in your kind notice that Mr. Steve Paul is retiring from his job on 29 th  Feb’ 2012. He was associated with our organization for past 22 years and served the organization by working in different roles. Mr. Paul joined the office in 1990 as the executive programmer to assist a programming project. After that he never looked back and kept on working with the company as senior programmer, assistant projec t manager, instructional designer, project manager and now he is finally retiring after serving the organization for 6 years as Project Director. He is a role model for many employees and his work ethics are praiseworthy. He has always given priority to his work and contributed a lot in organization’s development.  He motivated the employees and emerged as true leader for his teams. We are grateful to you for your contribution towards the organization. Sincerely, ...

Date: 24 th  Feb’ 2012 Subject:  Dancing Contest Announcement Dear Students, This is to inform you that our university is organizing a dance competition for the students on 16 th  March 2012. Students from all the courses are invited to participate in this event and make it successful. All the interested students are requested to record their two minute dance clip and submit it to their respective Head of Departments for auditions  . Kindly mention your contact details on the CDs. These CDs will be viewed by the competition judges and selected candidates will be invited for final  auditions  scheduled for 7 th  and 8 th March 2012. All the students are requested to submit their dance clips by 1 st  March 2012. I want to give my best wishes to all the students and I am very pleased to announce that the winner of this event will get the cash prize of $1000. All the Best!!!!! Regards, Martha Watson HOD, Cultural Society

To Mr. Kevin M Parker #445, Shin field Park Winchester Dear Dad, I hope you are fine and in best of your spirit and health. I am writing this letter to share a news with you. I am not sure that how would you react to this, that’s why, instead of telling you this on phone, I am writing a letter. Dad, I know you really admired my career choice of being an architect . I also used to enjoy my work in its initial days but soon I started feeling bored. I fed up working as an architect. I wanted to switch my career and I took that step 3 months ago. You know that fitness was my passion. A couple of months back I realized that this can be my career option which I will not only enjoy but would love to work on. So I decided to take formal training course in Pilates. The amazing part is that soon I got the job of fitness trainer with a renowned gymnasium. Presently I am working and have also enrolled myself in further advanced level courses in Pilates. I hope you will appreciate my decis...

To Jacob L Hunt # 332, Rudd Lane Wells Date: 24 th  Feb 2012 Dear Jacob, I am really pleased to write this letter to you to share the news that I have opened a new company called Spark Technologies. As you know, that I was working with an organization as technical content writer, but somehow things were not going as planned. I was facing many issues related with  payments and salary. Then I planned to leave the job and initiate my new career as an entrepreneur. I opened a new company for software and web development. I do realize that this is a big step and involves a lot of risk but I am sure I’ll work hard enough to achieve success. I need your good wishes and blessings to be successful in my new venture. I am planning for an opening ceremony for the company on 1 st  March 2012 and request you to come and bless me. Please find the enclosed invitation card with company’s address. Looking forward to meet you soon Sharon Harper

This is a letter to announce the various jobs available in the company. The deserving candidates must apply for the jobs and send the required documents as soon as possible. The applicants will be chosen and then will be called for an interview. The candidates who get through the interview will become an active part of the company. Mr. James Peterson, Senior Sales Manager, Mark Group of Companies, 425 Street hills, England, 488569 (Subject)- Job announcement letter. Dear Candidate, This letter is to grab your attention about the job openings in our company. Our company is regarded as a best company in the sales field in the whole England. We need ambitious and sincere people. The applicant must have minimum 6 years of job experience in sales department. Applicants will be given positions as per their qualification. Applicants need to fulfil our prescribed requirements and attachments. We give free medical facilities, good working environment, and try to bring out the best in our employ...

This letter would be addressed to a father to inform the jovial news of completion & accomplishment of graduation which is addressed by his son or daughter. This would briefly signify the result in detail, schedule of convocation ceremony, any future prospects if any etc. Dr. Abhijit keskar, Sr. Scientist, B.A.R.C., Trivandrum. 31 st  Aug’ 2010. Subject: Informing Father about grand success & completion of graduation. Hello Dad; Hoping this letter finds you in excellent state of mind. The superb news I am going to tell you is that our Graduation Convocation Ceremony is scheduled on October 22 nd , 2010 at our Katthyayan Amphi Theatre, College Campus. You must have been pragmatic that graduating from the specialized Accounts & Finance course and then getting involved in the accounting sector is a matter of pleasure & delight for anyone aspiring & heading in same direction makes feel happy that I am going to be one of those fortunate ones. Obviously, though the be...

This letter would be addressed to ones close friends, near or even distant relatives & all the interested ones to inform good news about confirmation of would be baby to take birth in nine months time. Mr. Narayan Shetty, Chief Accounts Manager, VLC Ltd., Bangalore. 31 st  Aug’ 2010 Subject:  Baby announcement letter. Dear Narayan; Hope this letter reaches you in immense bright cheers as this correspondence in itself is bringing the similar moods. Before revealing the suspense just enquiring about how is your job heading and how is anjali and little kareena?  Do convey my best wishes to them. So the great news I am going to convey to you through this letter is that I am going to become a father for the very first time very in next to no time!!! It is almost four years from now, I still memorize my marriage with anjali, my college mate and it was a casual friendship which transformed into true love from first sight for each other and once our families had accepted, we ...