WRITING A COVER LETTER

From, Mr Potter, Secretary, Galaxy Heights Apartments, Worcestershire To, Mrs Swift, Secretary, Wind View Apartments, Worcestershire Dear Mrs Swift, This letter has been drafted to make you aware that your proposal for a joint celebration of Halloween by all the residing members of both the apartments has been accepted from our side. It would be great fun and joy when kids from both sides will be enjoying the occasional holiday celebrating together. It has been a long time since such a joint celebration of any event took place. The occasion of Halloween is a better option where people shall be able to open up naturally. I have a couple of ideas regarding the planning of the concerned night and I am looking forward to share your ideas with equal zeal. I would like to hear a reply from your side as to when the members of both the apartments shall be meeting together to decide on the programmes to be held. Looking forward for a memorable time in the near future, Your fellow secretary, Mr ...

From, Mr McDonald, Site in-charge, KDMC Constructions LTD. To, Mr Spears, IRCTC construction material Dear Mr Spears, I, Mr McDonald, the site in-charge for the KDMC Constructions LTD, am drafting in letter to make you aware of the fact that your proposal for business with our construction company has been accepted. The further detailing of the materials which we shall require  shall be discussed when we confront each other in the near future. I would like to elucidate this fact that the deal shall first be signed only for a period of six months and the further decision shall depend heavily on the quality which you provide. Taking word from your assure we have complete faith in you and shall be looking forward for all the promises which have been made in the proposal being delivered at the peach of time. Being specific about the quality and about the time factor has been our priority and we are hoping that it will be maintained from your side as well. Yours sincerely, Mr McDonald.

Mr. John Parkinson General Manager- Services Techno Series Pvt. Ltd Dear Mr. Parkinson, This letter is in reference with the business proposal of Techno Series Pvt. Ltd for a joint venture of 5 years working towards earning larger profits. I am pleased to accept your kind offer to join hands with an esteemed company like yours. As mentioned earlier, my company is newly settled and I am thus, not very familiar with the legal formalities to accept this business offer. As told to me earlier, my company will be rewarded a 15% commission every month. Kindly make me aware with the proceedings for the completion of the due paper work Please feel free to contact me on 512 363 0021 for any further questions. Thank you for the offer and for your consideration throughout the past few weeks. Thanks & Regards, Karen Ringler

Writing a business letter is not a regular task in our day to day life. But it’s not that difficult to write effective business letter. A good business letter should not ramble on it should give all important information in simple and precise manner. Professionals don’t have enough time to go on reading whole letter hence it is important to state your reason in the opening sentence of the letter. To, Brandon F. Mitchell 92 Ann field Rd  CR4 4PN  BEDDINGTON CORNER Date: 14 th  September 2010. Dear Mr. Mitchell, We are very happy to inform you that the board of directors has selected your proposal during the general meeting held on 12 th  September 2010. We are satisfied with all the aspects mentioned therein and would like to give you the contract for the 50 slab casting machines. We would send our representative to your office for the remaining paperwork and the token amount. All this machines should be completed within 18months as per your proposal latter. The payme...

To, Owen A. Sanders 36 Hepburn Lane DL5 6RM  HEIGHINGTON Date: 10 th  August 2010. Dear Mr. Sanders With reference to your business proposal letter dated 2 nd August 2010. We are very happy to inform you that your internet packages will be very convenient and useful for our organization and we accept your invitation for conducting business. Kindly send your marketing manager to negotiate terms and conditions of the contract. We would like to know more about unlimited downloading facilities which you can provide. We would like to have wireless router at our office for making in lot easier to establish connectivity. Feel free to contact our General Manager for any other queries. I hope we will enjoy better connectivity with your network. Kindly send us the catalogue of unlimited download packages. We are looking forward to have fruitful business relationship with your organization. Yours Sincerely, Declan E. Norris