WRITING A COVER LETTER

[Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST    ZIP Code] Dear  [Recipient Name] : Are you looking for a  [job title]  with: ·           [Number] years of hands-on experience in  [area of   expertise] ? ·           Knowledge of the latest technology in  [industry or field] ? ·           Excellent written and oral communication skills? ·           A passion to learn and to increase his skills? If so, then you need look no further. You will see from my enclosed resume that I meet all of these qualifications and more. I would very much like to discuss opportunities with  [Company Name] . To schedule an interview, please call me at  [phone number] . The best time to reach me is between  [earliest time] and  [latest time] , but...

[Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : We have reviewed your application for credit, and I am pleased to inform you that an account has been opened in your name. You can begin using it immediately. Please read carefully the enclosed terms and conditions upon which this account has been based. You’ll also find your account number in this material. If you have any questions about your account, or if we can be of further service to you, please call us at our customer service number,  [phone number] , and an account representative will be happy to assist you. When you call, please have your account number available so that we can expedite your request. Thank you for opening an account with  [Company Name] . We appreciate your patronage and look forward to serving you. Sincerely, User [Title] Enclosure

[Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : We inadvertently over billed you on the invoice dated  [date] , by $ [amount] . Enclosed is a check for that amount. Please accept our apologies. Sincerely, User [Title]

How to write letter or email notifying employee of layoff . [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : As you may know, recent changes in the economy have forced us to make some difficult decisions here at  [Company Name] . In order for the company to succeed in the future, we must streamline our organization today. Therefore, it is with regret that I inform you that we are eliminating your position and terminating your employment, effective  [date] . We will provide severance in the amount of $ [amount] . You will receive your severance pay and final paycheck on  [date] . An exit interview is scheduled on  [date]  at  [time]  with  [Name] . You will receive information regarding benefits and unemployment at that time. We have been pleased with the work that you have accomplished during your employment here. We will be sorry to see you go. Sincerely, User [Title] cc:  [Manager Name]

How to write apology letter against complaint received for delay in order [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : Thank you for notifying us that you have not received the goods that you ordered on  [date] . We regret that this has occurred and have identified the reason for the delay. [Explanation] We expect to ship your order on  [date] , and you should receive it by  [date] . For future reference, your order number is  [order number] . We appreciate your business and apologize for any inconvenience that this delay may have caused. You are a valued customer, and we are committed to providing you with the best service possible. If I may assist you, please contact me at  [phone number] . Sincerely, User [Title]

How to write apology letter against complaint received for billing error  [Recipient Name] [Title] [Company Name] [Street Address] [City, ST    ZIP Code Dear  [Recipient Name] : Thank you for your letter of  [click here to enter a date]  describing your concerns regarding the balance of your account, number  [account number] . In evaluating our records we have located an error and have corrected it. You’ll see this correction reflected on your next billing statement. In addition, we’ve notified our credit reporting agency of the correction. As of the date of this letter, your account balance is $ [account balance] . We appreciate your business and apologize for any inconvenience that this error may have caused. You’re a valued customer, and we’re committed to providing you with the best service possible. If I may be of further assistance to you, please contact me at  [phone number] . Sincerely, User [Title]

[Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : Due to an oversight on our part, this month’s payment, in the amount of $ [amount]  and due on  [date] , was mailed just today. Our account number is  [account number] . Please forgive our inattention. If you have any questions, please contact me at  [phone number] . Sincerely, User

How to write apology letter against complaint received for poor service [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : Thank you for notifying us of your complaint. We strive to provide you with the best possible service, and when you feel that it fails to meet your expectations, it’s important for us to know. We’re sorry that you received service that prompted you to contact us with a complaint, and we regret any inconvenience or frustration that your experience has caused you. To ensure that our staff conducts itself in a manner that reflects the high regard that we have for our customers, we’ve notified the proper department of your complaint. Your patronage is important to us, and we hope that you’ll continue to give us opportunities to serve you. Thank you again for bringing these matters to our attention. Sincerely, User [Title]

How to write notice of past due rent to tenant [Date] To:           [Tenant’s Name] From:      User Rent in the amount of $ [amount]  was due on the  [day]  day of  [Month] ,  [year] , for the period of  [date] , to  [date] . Please bring your payment to the address below by  [date] , to avoid a $ [amount]  late fee, or call us immediately. Please disregard this notice if you have already sent us your rent. Sincerely, User , Landlord [Street Address] [City, ST ZIP Code] [phone] [cell phone] [email]

How to write Notice of rent increase sample letter or email [Date] To:           [Tenant’s Name] This is to inform you that effective  [date] , the rent for the unit you now occupy at  [property address]  will be increased to $ [amount] , payable on the  [day]  day of each month. All other terms of our rental agreement continue to remain in effect. Thank you for choosing to live at  [rental property name] . We appreciate your tenancy. Sincerely, User , Landlord [Street Address] [City, ST ZIP Code] [phone] [cell phone] [email]