WRITING A COVER LETTER

These types of letters seem to be informal but actually they are formal business invitation letters. Such letters should be polite.  This letter is written by the General Manager of a Company who is been invited for a launch party of a software of an IT company. This letter is addressed to the manager of the IT Company. The General Manager who is the invitee thanks the manager of the IT Company for inviting for the launch of the new software. To, Lucille J. Clements, Project Manager, Software Tech Company, 1420 Larry Street Milwaukee, WI 53221 20 th  January 2011. Dear Clements, I am very glad to receive the invitation you have sent for your launch party of new software. I am pleased to inform you that I shall be able to attend your new software launch party. It would be prestigious for me to attend the event conducted by such a well known and reputed company. I congratulate you from heart with best wishes. I shall look forward to meet you on 25 th  January. Sincerely, Ly...

From, Mr Jones To, Mrs Trelawney Dear Mrs Trelawney, It has been an extremely pleasant surprise that your daughter is getting married. I had been out of town and it is for this reason that I received your invitation letter only after a week that it had reached me. Pardon me for the delayed reply to your invitation. I would like to mention that  I shall be coming to fulfil your invitation as it has been a long time dream to see Bertha blushing in a wedding gown. I still remember vividly how excited you were in the early days when Bertha was around 5 years old and since then you have been planning this day which has finally dawned in such a pleasant way. Ginny may not be able to attend the wedding. However, we are still putting in an endeavour to sort out the schedule. I shall see you very soon, Give my regards to Bertha dear. Mr Jones

From, Mr Gibbs, Senior Editor, The Daily News , London To, Ms Miranda, Journalists’ Association, London Dear Ms Miranda, I, Mr Gibbs, am writing this letter in response to the letter which you forwarded to me inviting me for the annual seminar on journalism. I would like t mention that I have accepted this invitation and I shall be coming to this seminar with a team of four of my junior editors as well. I am writing this letter on behalf of all these people. I would take this opportunity to express my gratitude to the Journalists’ Association for inviting my staff for the seminar. This shall bring in more substance in their efforts in this field. This keeps up the promise of developing the journalism ethics in the minds of the budding journalists and editors all over the country. I shall make sure that all of them find time to attend this valuable and future orientation aligning seminar. Hoping to find your healthy self soon in the forthcoming seminar, Yours faithfully, Mr Gibbs

From, Mr Collins, C-4, Humble heights, Lancashire To, Mr Darren, H-2, Roaring Winds Apartments, Lancashire Dear Mr Darren, I wish that this letter reaches to you in time of best health of you and your family. I was just thinking the other day that it has been a long time having heard from you and the next moment I found your invitation for  the party. I would like to inform you that I shall be coming to the party with all my family as you have urged in your letter. It would be a nice warming up after so long. I have lots to talk about and I am expecting the same thing around your side as well. Mellissa might be in her last year at the degree institute if I am not mistaken. Give my wishes for best luck to her for her upcoming university examination  which I suppose is not far away. I am looking forward to spending some memorable moments with you and your family, Yours friendly, Mr Collins

Thurston How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, It is a great pleasure to receive an invitation for the baptism of your new baby. My daughter Ana and I will be delighted to witness the baptismal of your son Tom on June 06, 2010 at 10:00 am at First United Methodist Church in Austin, Texas. This event will surely make our seeing you all the more special. We are looking forward to share with you this worthwhile occasion. Your friend, Thurston How

Acceptance letter for an invitation  to an event is an expression of your willingness and availability to attend the event. Its purpose is to acknowledge the receipt of the invitation letter and to let the host know that you can participate on the event. In accepting invitation for any event, it is important to make a timely and brief response. You have to consider the three important parts of the body of the letter which should not be eliminated in writing. The first part should state an expression of your appreciation to receive an invite. Use positive tones to show your pleasure and honor upon receiving the invitation. The second part of the letter should express the brief details of the event. This is your way of reiterating the important details such as the place and date of the occasion. Finally, you have to confirm your coming and say a little expectation about the event. When the invitation is personal in nature, the formality required by letters may be dispensed with. Howe...

Re: [TITLE OF POSITION] As part of a targeted search to encourage applications for the above position from a broad pool of talent, this letter is being sent to a number of appropriately qualified people who may be considered suitable appointees in a merit selection process. Dear ........ I therefore have pleasure in inviting you to apply for the position. Please find the selection documentation enclosed, including guidelines for the form of the application. Please contact me on ph. -------- for further information, and/or to advise me of your interest given that the closing date for applications is near/has passed. I look forward to speaking with you. Yours sincerely, Chair, Selection Committee Encl.

Summary: A letter for confirming attendance will ensure that the recipient will confirm his/her presence in a certain event. It must be written with the complete details and be personal in approach. This letter serves also as a confirmation, you have received the invitation letter, and this is one way that they can estimate their expected guests. If you are writing this letter, use the sample below as your guide. To: Lawrence Brown, Project Supervisor, Solid Group Corp., Louis Road Canada. 6 th  September ‘09. Dear Mr. Brown, I have already received your invitation for me to witness the (inauguration of your new business). I am very happy to confirm that I will be attending the said event. It is my honor to be invited by you and I will always be grateful for your gesture. I am very happy to be your business partner as well and I am looking forward to seeing this new business of yours grow. I assure you that you will always have my support and if there is anything that I can do to a...

Summary: A letter to accept an invitation for a business partnership is a formal way of communication. It contains some details of the said deal and expresses the gratitude of the accepting party. In writing this kind of letter, let us help you with this sample letter. To, Jennifer Brown, General Manager, Software Technologies Limited, 142, High Street, Bristol. 14 th  June, ‘05. Dear Mr. Brown, I am writing this letter to express our honor in announcing that we are accepting your (proposal for a venture dated June 12, 2009). With optimism, we are expecting a fruitful relationship with you in the days to come as we go to business together. Thank you and more power. Respectfully Yours, Signature (Wilma Joseph) (Manager) (Multi Media Ltd)