WRITING A COVER LETTER

Summary The letter talks about the service agreement termination decision which you have taken owing to delayed payments by your client. You tell him/her the reason for agreement termination, the date from which it is effective and lastly request him/her to clear up all his/her pending amount towards you. This is the professional way to realize them that their process of payment is affective your business. Through this letter you can convey the things in simple way. From: Mr John Volta Proprietor Unique Courier Co #14, 2 nd  cross, Banashankari Bangalore-50 Phone: 26339404 15 th  January, 2010 To: M/S First Insurance Pvt Ltd # 23, 2 nd  main, Adugodi Bangalore-30 Phone: 26360414 Dear Sir/Madam, Sub: Termination of Courier Service Agreement. Ref:  Our Service Agreement dated 20 th  October, 2009. We are sorry to inform you that the above stated Service Agreement between us is decided to be truncated with effect from 31 st  January 2010. Continuous delay and ...

Summary The letter intends to inform your client that you are no more willing to provide any services to him/her since he/she has not been paying bills regularly on time. You mention about the contract that has been signed between you as a reference which reasons out your act of terminating your services towards him/her. You also request the client to pay the outstanding bills. Through this letter communicate those problems and your future decision to work with this company. Here is a good sample regarding the same. From: Mr Lakshman Kumar Proprietor Yamuna Mineral Water Co #1213, SP Road Hyderabad-500004 Phone: 23376543 28 th  January, 2010 To: M/S Saint Hospital Pvt Ltd # 2341, Balaji Nagar Secunderabad-500003 Dear Sir/Madam, Sub: Termination of Supply of Mineral Water. Ref:  Our Service Contract dated 20 th  October, 2009. We would like to bring it to your notice that as per our present service contract cited above, our services towards you stands cancelled owing to de...