WRITING A COVER LETTER

These types of letters seem to be informal but actually they are formal business invitation letters. Such letters should be polite.  This letter is written by the General Manager of a Company who is been invited for a launch party of a software of an IT company. This letter is addressed to the manager of the IT Company. The General Manager who is the invitee thanks the manager of the IT Company for inviting for the launch of the new software. To, Lucille J. Clements, Project Manager, Software Tech Company, 1420 Larry Street Milwaukee, WI 53221 20 th  January 2011. Dear Clements, I am very glad to receive the invitation you have sent for your launch party of new software. I am pleased to inform you that I shall be able to attend your new software launch party. It would be prestigious for me to attend the event conducted by such a well known and reputed company. I congratulate you from heart with best wishes. I shall look forward to meet you on 25 th  January. Sincerely, Ly...

September 6, 2010 Prof. Julia Kealey Canterbury, CT2 1QU Dear friend, I hope you are well as you receive my letter.  I am feeling overjoyed as I share you pleasant news – I am engaged!  My bestfriend, Harry, proposed to me last week and I  happily accepted.  We are set to get married on December 28, 2010 at the Canterbury Church. I have known Harry since college and I believe he is God’s blessing to me.  He truly has made me a better person, teaching me so many valuable lessons in life, and always encouraging me to follow my dreams.  I am sure you will like him, too. I hope you could come over earlier!  I want you to be my bridesmaid for my wedding, and I really need all the help I can get to prepare.  I hope you can find time and will be allowed to take a short leave from your work so you can attend the wedding. Let’s see each other soon! Hugs, Liza Jenks

From, Mr Stevenson, B 7, Jacob Street, Philadelphia To, Mr Xavier, B-22, Bakers Street, London Dear Mr Xavier, I wish this letter finds you at the peak of your health. I am writing this letter to you in order to make an important announcement. Dad and Mum are completing forty happy and successful years of their marriage. This has been a memorable journey of life for them. I was  hoping to organise a grand celebration on this occasion. You have been a close friend of both Mum and Dad and I was hoping that you shall come here in person to wish them on this occasion. I have invited all of their friends but the gang shall be incomplete and the day shall be hollow without you presence. I am waiting eagerly to know your reply. So, please try and send me one as quickly as possible. Also, do not let Mum and Dad know about this, as this is a surprise to them. Hoping for a favourable response, Yours faithfully, Mr Stevenson

From, Mrs Knowles, E-12, Victor Drive, Brussels To, Mrs Swift, 13-B, Lobster Drive, Brussels Dear Mrs Swift, I am hoping that this letter finds you at the peak of your health. By the way, I am drafting this letter to announce to you and your family that the Christening ceremony of my child shall be taking place on the 22 nd  of this month. I am hopeful that you shall be coming to share the happiness and this ceremony with all of us. I believe that you remember me asking about all the details  of this ceremony and I seek your help in making this ceremony culminate in traditional yet memorable way. Mr Swift has already been around here last Sunday when I have told them about this ceremony and I suppose that they might have intimated to you as well. But, still I though it better t talk to you straight away. I suppose his cold has cured in the meanwhile. Hoping for your helpful hand in this ceremony, Yours friendly, Mrs Knowles

From, Isabella Gomes, F-17, Burrow Drive, Ohio To, Mr Sam, D-2, Roaring Heights Apartments, Boxer Street, Philadelphia Dear brother Sam, It has been a long time that we have not spoken to each other owing to the various commitments we had. However, this letter I am writing to announce one of the most would-be memorable days in my life. You would be happy to hear that my engagement has been fixed. You are among just the handful lot of people to know this now. I am hoping that you will be coming over to enjoy the engagement ceremony with the entire family. It will be fun to have all members in the family together for an occasion after such a long period. The engagement is scheduled to be on the 8 th  of December. It is still long time enough for all to array the commitments and make time for it. I hope that your arm is doing well now and that it is not hurting any more. Hoping to see you soon, Your loving sister, Isabella

This letter would be addressed to the close relatives, friends, and colleagues to inform about the wedding occasion. This would indicate the date of ceremony, possible arrangements to be carried out & related tasks. To, Miley Crus, Warner Studios, Delhi, 2 nd  Sept’ 2010. Subject: Informing about wedding occasion to relatives, friends. Dear Miley; The sounds of wedding ceremony are swinging like some implausible moods in my mind while writing this one. I am very much overjoyed to tell you that my matrimonial proposal to college mate Kartik Gavde, now running his own family business has been accepted without any counter conditions by his parents.  You know I have been off lately in touch with him on social networking sites ever since we had graduated. It was never any kind of affair as such but just casual friends in the college; but I knew that he could be a kind of life partner for the nature as a person, perspective with everyone as a individual; & a couple of simila...

Ms/Mrs.________________ Address_________________ Date _________________ All the members, The organization has completed its 25years of existence and its celebrating its silver jubilee on__________(date). A party is hosted by management in the lawn of the company building on the night of ______________(date). All the members are requested to be present at the venue. The founder chairman Mr._____________ himself has agreed to grace the evening with his presence. The organization has reached great heights and is for ahead then it modest starts 25 years ago. The moment in special and all are requested to be there. Yours, _________________

Mr. Edward Dartmouth Park Road London, NW4 1SU Dear Mr. Thorne, I was overjoyed at receiving your wedding invitation yesterday.  I am proud that you have chosen me as one of your godparents for the wedding.  I have had a lot of valuable experiences  about parenthood and I wish to be able to share them with you. I am very happy that you have finally found the love of your life  .  I have seen your picture together and I can see by the look in your eyes  that you love each other dearly. I have work on the day of the wedding, but I will work out my schedule soon so I could attend it.  In case I cannot cancel my appointment, I will go to your wedding right after my scheduled meeting which will be held at a venue near your church. Congratulations and I hope I can help with the wedding preparations in any way possible. Warm regards, Julia john

From, Mr Jones To, Mrs Trelawney Dear Mrs Trelawney, It has been an extremely pleasant surprise that your daughter is getting married. I had been out of town and it is for this reason that I received your invitation letter only after a week that it had reached me. Pardon me for the delayed reply to your invitation. I would like to mention that  I shall be coming to fulfil your invitation as it has been a long time dream to see Bertha blushing in a wedding gown. I still remember vividly how excited you were in the early days when Bertha was around 5 years old and since then you have been planning this day which has finally dawned in such a pleasant way. Ginny may not be able to attend the wedding. However, we are still putting in an endeavour to sort out the schedule. I shall see you very soon, Give my regards to Bertha dear. Mr Jones

From, Mr Gibbs, Senior Editor, The Daily News , London To, Ms Miranda, Journalists’ Association, London Dear Ms Miranda, I, Mr Gibbs, am writing this letter in response to the letter which you forwarded to me inviting me for the annual seminar on journalism. I would like t mention that I have accepted this invitation and I shall be coming to this seminar with a team of four of my junior editors as well. I am writing this letter on behalf of all these people. I would take this opportunity to express my gratitude to the Journalists’ Association for inviting my staff for the seminar. This shall bring in more substance in their efforts in this field. This keeps up the promise of developing the journalism ethics in the minds of the budding journalists and editors all over the country. I shall make sure that all of them find time to attend this valuable and future orientation aligning seminar. Hoping to find your healthy self soon in the forthcoming seminar, Yours faithfully, Mr Gibbs

Thelma How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Olive Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Olive, My wife Margo and I are thrilled to hear about your engagement. We are pleased to know that you thought of us to be part of a very important occasion in your life. We will be driving down to Drexel Hill to visit our parents two days before your engagement; so we will not miss this event at Drexel Brook on May 30 at 6 o’clock in the evening. We are excited to meet your fiancée Bobby and wish to congratulate both of you personally. We look forward to seeing you again and meeting your husband-to-be. Sincerely, Thelma How

Thurston How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, It is a great pleasure to receive an invitation for the baptism of your new baby. My daughter Ana and I will be delighted to witness the baptismal of your son Tom on June 06, 2010 at 10:00 am at First United Methodist Church in Austin, Texas. This event will surely make our seeing you all the more special. We are looking forward to share with you this worthwhile occasion. Your friend, Thurston How

Summary: You might have received many invitation letters to attend different ceremonies. Here, it is mentioned how to write an invitation letter to attend an exhibition with the help of an example. The letter should contain the details such as place, date, time etc, in which the events occur. This letter is important to send your business relations so that they can reach the exhibition on time. From: (General Manager) (Parvat companies Ltd.) (Hyderabad) To: (Sales Manager) (AML Mobiles Limited) (18, Pretty Park) (Hyderabad) (29th June, 2010.) Dear (Mr. Ram), It makes great happiness and pleasure for me to invite you to the AML Gadgets Expo, to be held in Sky way Park from 14th to 16th January, 2010. For the convenience of everybody, the timings have been arranged between 9.00 AM to 8.00 PM. This exhibition’s objective is to provide an opportunity for everybody who is interested in AML gadgets to interact with one another. Our new products and demand in world wide market will also be sh...

June 2, 2012 Name/Title Mary Roe Address 795 E Dragram City, State, Zip   Code   Tucson, AZ, 85705 Dear Amie, This   letter   is to invite you for my father’s 50 th   birthday .  We are planning a  surprise birthday party   for him on 25 th   June. I am   informing you early so that you can make your plans accordingly. We wish to see you as dad always talk about you and he is very fond of you, he will be glad to see you on his   birthday. We are planning his   party   at our place. Please do not mention anything to him, when you meet him, it’s a   surprise birthday party   for him. Hope to see you soon. Regards, Stacy