WRITING A COVER LETTER

Description Notify your employer in writing of your intention to retire from your position. The letter template includes an end date and an offer to discuss transition of job duties to your successor. [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : It is with a heavy heart that I submit my resignation. The last 15 years at  [Company Name] have been wonderful. However, after 40 years in the publishing industry, it is time for me to retire. I am looking forward to traveling, playing golf, and most importantly, spending time with my family, including my seven grandchildren. My last day at  [Company Name] will be  [Day and date] . I would be happy to meet with you at your convenience to discuss the transition of my duties to my successor. I wish the company and all its employees much success in the coming years. Sincerely, User [Title]

Description Acknowledge an employee's resignation and confirm their last work date and final employment details with this letter template. [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST    ZIP Code] Dear  [Recipient Name] : It is with regret that we acknowledge your resignation, effective  [click to enter a date] . Your exit interview with  [Name]  is scheduled for  [time]  on your last day of employment. In preparation for your last day, we offer the following information: ·           Your final paycheck, including payment for all accrued, unused vacation, will be issued on  [click to enter a date] . ·           Notify the payroll department at  [email address]  of any changes in your permanent address to avoid a delay in receiving your final paycheck and tax-related paperwork. ·       ...

Description Give written notice of your resignation from a board of directors with this letter template. The letter expresses appreciation for the opportunity to serve and wishes the organization well. [Date] [Recipient Name] [Title] [Organization Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : It is with regret that I tender my resignation from the  [Organization Name] board of directors, effective immediately. I am grateful for having had the opportunity to serve on the board of this fine organization for the past  [number]   [months or years] , and I offer my best wishes for its continued success. Sincerely, User [Title]

[Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST    ZIP Code] Dear  [Recipient Name] : Please accept this as official notice of my resignation. As you know, over the last six months, we have had many differences of opinion regarding the processes, work assignments, and goals for the Main Street project. Our conflict has affected my ability to manage my team and has left me and many of my direct reports feeling uncertain about the future of the project. It is clear to me that you and I will not be able to resolve our differences. Therefore, I feel that resigning is the best option for me and for the team. My last day at Adventure Works will be [date]. I would be happy to meet with you at your convenience to discuss the transition of my duties to my successor. Sincerely, [Your Name] [Title]

Thurston How VP Client Services Chez Financial Services 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, Xyz Banking Corporation accepts your resignation effective immediately and releases you from your duties as a bank teller. We thank you for your productive stay and we’re sorry to hear that you found another position with another company. We will never forget the efforts you exerted to keep the dignity and exceed customer satisfaction. Thank you for the three years of faithful and fruitful service. Please feel free to contact us anytime. We feel confident that you will succeed on your chosen career. May you find best luck on your new career. Thurston How

Sometimes,  resignation letters  are difficult to accept – especially when the employee who submitting the resignation is a valued employee. Behind every resignation is a good reason. So keep in mind to always accept a resignation with a positive attitude. It has to be real and genuine, for he/she will easily feel if you are not being honest. Be compassionate and considerate of their feelings as well. There are several reasons why an employee decides to file for a resignation. Some of the possible reasons are: Your employee desires for an increase in salary. This may just be an indication that he’s salary does not suffice him anymore. He is attempting to win a promotion or at least an improvement in his status as an employee. He could be stressed. It may be stress from work, or may also be from other aspects of the employee’s private life. He is dealing with some health issues. He thinks that he will not be as productive as he was if he continued his job. Whatever the reason, ...

Summary - Resignation acceptance letter where notice is worked Dear RE: RESIGNATION I acknowledge receipt of your letter/email dated [date] resigning your position as [job title] with the Company with effect from [date]. The Company accepts your resignation and in accordance with your contract of employment you are required to work your notice period.  You will be paid up to and including [date] when your employment will end. Your P45 will be issued to you shortly thereafter.   According to our records you have [number] days remaining holiday entitlement to the effective date of termination.  [The Company requires you to take your remaining holiday entitlement during your notice period and therefore your last working day will be [date].  ]  OR [You will [not] be eligible to take holiday during the notice period.  Holiday which has not been taken will be paid in lieu, together with your final salary payment.]

SAMPLE ACCEPTANCE LETTER Ms/Mr. ______________ Address Date: ___________ Subject: Acceptance of resignation Dear Ms/Mr. ____________ This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (What is the Date of Relieving). We would request you to please hand over the charge to Ms/Mr. __________ (What is the Name of the Replacement Employee) well before you leave to ensure a smooth transition. We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor. Thanking You Yours truly, Name and Signature

[date] [Name] [Address] Dear [Name]: This letter is to acknowledge verbal notice of your resignation given [date] at [time]. I  accept  your resignation  effective  immediately.   Although  you  did  not provide the notice as required by University policy, you will still receive pay for earned but unused leave.  You will be paid for that time on the next regularly scheduled payroll cycle. You  may  contact the  Benefits Office to  obtain  information regarding  any  benefits‐ related options available to you. Please contact the Office of Human Resources if you have any questions.  Thank you for your service to the students, faculty, and staff of the University of Oklahoma. Sincerely, Supervisor name Title c:  Depart

Description Notify an employee that they are being laid off with this letter template. The letter provides severance information and an employment end date. User [Company Name] [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : As you may know, recent changes in the economy have forced us to make some difficult decisions here at [Company Name] . In order for the company to succeed in the future, we must streamline our organization today. Therefore, it is with regret that I inform you that we are eliminating your position and terminating your employment, effective [date] . We will provide severance in the amount of $ [amount] . You will receive your severance pay and final paycheck on [date] . An exit interview is scheduled on [date] at [time] with [Name] . You will receive information regarding benefits and unemployment at that time. We have been pleased with the work that you’ve accomplished during your employmen...

Description Give written notice of your resignation from a board of directors with this letter template. The letter expresses appreciation for the opportunity to serve and wishes the organization well. User [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Title] [Organization Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : It is with regret that I tender my resignation from the [Organization Name] board of directors, effective immediately. I am grateful for having had the opportunity to serve on the board of this fine organization for the past [number] [months or years] , and I offer my best wishes for its continued success. Sincerely, User [Title]

Summary: The resignation letter is written by an employee who wishes to quit the job as he intends to move elsewhere for his advanced studies. In this, he describes the managing director about his plans and clarifies that the resignation is not related to the company. To: The Managing Director Power Corporation Dear Sir, Sub: Notice of Resignation. I am writing this letter, as I would like to inform you that I wish to quit the company with the effect from 15-08-2009, as I want to engage myself in to higher studies. My resignation is completely unrelated to the company in any manner. I would like to request to you to kindly start the processes of reliving me of my charge with the effect of above mentioned date as well as payment of my salary dues and gratuity relevant to me. Also, please issue Employer’s Provident Fund Statement so that I can get my Provident Fund dues from the EPF Office as soon as possible. I would especially like to thank the management and my wonderful colleague...

Summary: This is a sample letter of resignation due to retirement factor. The retiring employee writes in to confirm his retirement from the company expressing his gratitude and thanks for the support and experience he benefited while working there. He announces his departure graciously while availing his service should there be a need by the company. April 30 th  2010 Dear Sir It is with a heavy heart that I write to confirm my resignation from my position of Sales Manager from your esteemed company, Brothers Machines Holdings, due to my impending retirement. With this letter, I am tendering my notice of one month as from today’s date. Allow me to express my thanks from the bottom of my heart for all the guidance and support given to me during my tenure here at Brothers Machines. The wonderful work environment at Brothers Machines has established many good work and personal relationships for me, inspiring me to a higher level of professional and personal development. I will miss a...