WRITING A COVER LETTER

Thurston How VP Client Services Chez Financial Services 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, Xyz Banking Corporation accepts your resignation effective immediately and releases you from your duties as a bank teller. We thank you for your productive stay and we’re sorry to hear that you found another position with another company. We will never forget the efforts you exerted to keep the dignity and exceed customer satisfaction. Thank you for the three years of faithful and fruitful service. Please feel free to contact us anytime. We feel confident that you will succeed on your chosen career. May you find best luck on your new career. Thurston How

Thurston How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, It came as a shock that when I received your resignation letter. You’ve been a huge asset to the company and seeing you go will be a loss. However, I respect your decision to leave your post as Medical Representative. I would like to further discuss your reasons for leaving, but I know that you have to pursue another career path. So on behalf of management, I hereby acknowledge your resignation effective today, May 25th 2010. Your qualities dedication and quality of work will be remembered. If you need a recommendation letter for your next endeavor, I will be happy to assist you. Should you wish to come back and be part of our family again in the future, you are most welcome. The best luck to you. Thurston How Vice-President, Marketing

Sometimes,  resignation letters  are difficult to accept – especially when the employee who submitting the resignation is a valued employee. Behind every resignation is a good reason. So keep in mind to always accept a resignation with a positive attitude. It has to be real and genuine, for he/she will easily feel if you are not being honest. Be compassionate and considerate of their feelings as well. There are several reasons why an employee decides to file for a resignation. Some of the possible reasons are: Your employee desires for an increase in salary. This may just be an indication that he’s salary does not suffice him anymore. He is attempting to win a promotion or at least an improvement in his status as an employee. He could be stressed. It may be stress from work, or may also be from other aspects of the employee’s private life. He is dealing with some health issues. He thinks that he will not be as productive as he was if he continued his job. Whatever the reason, ...

Sample of Resignation Letter notice Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email Date Name Title Organization Address City, State, Zip Code Subject: Acknowledgement of resignation letter of (Mention name of employee) Date: Respected Sir/Ma’am, Dear (name of the employee), Your resignation from your position has been accepted, effective on May 15, 2011 as requested. Please continue to perform to your daily tasks during your remaining time with the company. It has been a pleasure working with you, and I wish you all the best in the future. If I can provide a reference, please do not hesitate to ask. Sincerely, (Name of the supervisor)