WRITING A COVER LETTER

Description Acknowledge an employee's resignation and confirm their last work date and final employment details with this letter template. [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST    ZIP Code] Dear  [Recipient Name] : It is with regret that we acknowledge your resignation, effective  [click to enter a date] . Your exit interview with  [Name]  is scheduled for  [time]  on your last day of employment. In preparation for your last day, we offer the following information: ·           Your final paycheck, including payment for all accrued, unused vacation, will be issued on  [click to enter a date] . ·           Notify the payroll department at  [email address]  of any changes in your permanent address to avoid a delay in receiving your final paycheck and tax-related paperwork. ·       ...

Thurston How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, It came as a shock that when I received your resignation letter. You’ve been a huge asset to the company and seeing you go will be a loss. However, I respect your decision to leave your post as Medical Representative. I would like to further discuss your reasons for leaving, but I know that you have to pursue another career path. So on behalf of management, I hereby acknowledge your resignation effective today, May 25th 2010. Your qualities dedication and quality of work will be remembered. If you need a recommendation letter for your next endeavor, I will be happy to assist you. Should you wish to come back and be part of our family again in the future, you are most welcome. The best luck to you. Thurston How Vice-President, Marketing

Description HR departments can use this form letter template to confirm receipt of applicants' reference letters and ensure privacy of the information provided. [Your Name] [Street Address] [City, ST   ZIP Code] [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST   ZIP Code] Dear [Recipient Name] : We received your reference for [Applicant Name] , who has applied for a position as a [job title] with our company. Your reference will be given all possible consideration as we review [Applicant Name] ’s application. All information that you provided will be kept confidential. If you have any questions, please contact me at [phone number] . Sincerely, [Your Name] [Title]

Description When a reference letter arrives for a job applicant, send this letter template confirming receipt of the reference. User [Company Name] [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : We received your reference for [Applicant Name] , who has applied for a position as a [job title] with our company. Your reference will be given all possible consideration as we review [Applicant Name] ’s application. All information that you provided will be kept confidential. If you have any questions, please contact me at [phone number] . Sincerely, User [Title]

Ms/Mr. ____________ Address of the person to whom the letter is being sent Date: Subject: Acknowledgement of receipt of payment Dear Ms./Mr. ________________ We thank you for buying our product _______________ (give product details) from our outlet on _________ (date). We acknowledge receipt of payment vide Demand Draft/Cheque No. _________ dated ____________ drawn on ______________ Bank for Rs._____________. We hope you enjoy using our product. In case of any suggestions or complaints please call on our Customer Service no. ______________. Yours sincerely (Name of the person) (Designation)

To Name, Address, City, State, Zip. Dear Name , Re: Overdue Balance Payment Acknowledgement for Account # _____________ Thank you for the   payment of ______________ which was overdue for last months. Please make sure to make the payment on every 1st week   of the month to avoid late fees and other penalties .We have now removed all the restrictions of your account and you can make transaction going forward. Please understand to maintain the account you have to make payment as stated in the bill and to avoid any kind of late charges. please make the payment before the 1st week and after 15 days .if we don’t receive a payment we will be forced to block your account as per the contract and you will not be able to do further transaction. We trust that this will be taken care and we can serve you better without ant difficulty. We appreciate your business. If you have any queries and require further information please call our customer care number at ____________. We look forward t...

Date, To, (Name of the applicant) (Address) Date: Subject: Receipt of your job application Dear applicant, We appreciate your interest in our company for the position of (position title) and we acknowledge receipt of your resume for the same. We are in the process of screening all the resumes and will be short listing the candidates whose educational qualifications, experience and other interests meet our requirements. Our review period is of # weeks and if our HR department finds that your resume matches with our requirements we will remain in touch with you and will provide you with the date, time and venue of the interview. We will notify all the applicants about our decision latest by__________. We hope you have an opportunity to discuss your skills in detail with us, but if we do not have an opening at this time we will retain your resume for next six months and will get back to you. Thank you for the time you have given to___________. We wish you success in all your endeavors. Hi...

Dear Name, We are really sorry for the inconvenience you had with the defective model of the computer. We received a letter stating that you would like a different model. We will definitely replace the computer for you if you can please send the computer with the original bill and we will transport the model you requested. We assure you that this would be a model you like and you will not face any problem. Last model was from the lot which was missed out from the stages of testing. It happens very rarely but we apologize for our mistake and assure you that we will be providing you with the mew model as soon as possible.

Ms/Mrs.________________ Address_________________ Date _________________ Subject: receipt of resume Dear Mr. /Mrs. This with regard to the job post no_____________ as advertised on______________(date). Your resume was received on____________(date).the qualified candidate will be called for interview form ______________to______________. The receipt of resume does not guarantee you our interview call; the decision in this regard will be taken by the committee after reading and only if you qualify you will be called. The imitations in this regard will be sent to your prior to interview. Yours, __________________

[Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear  [Recipient Name] : We have received your resume. Thank you for your interest in  [Company Name] . We will forward your resume to departments with openings that match your skills, background, and education. If we find a match, we will contact you to schedule an interview. Otherwise, we will keep your resume on file for  [period of time] . We will review your resume against any positions that become available during that time. Please do not resubmit your resume. Again, we appreciate your interest in  [Company Name] . We wish you the best of luck in your job search. Sincerely, User [Title]

February 1, 20xx Mr. Chris Afton Grand Hotel Inc. 8899 Jefferson Street Roanoke, VA 24022 Dear Mr. Afton: This is to acknowledge your letter offering me the catering and sales representative position with Grand Hotel, Incorporated. Thank you very much for offering me this exciting opportunity. I understand the terms of the offer, and will be able to give you my response by your requested deadline of February 16. I appreciate your allowing me ample time to consider your offer so as to be sure my decision will be in the best interests of both my career goals and the needs of your organization. In the meantime, I will be in contact with you if I have any additional questions, and I will respond promptly should you need to reach me. Again, thank you so much for this wonderful opportunity. Yours truly, (your signature) George Guthrie

ACKNOWLEDGE RECEIPT OF APPLICATION #1  This is to acknowledge receipt of your application for the position of (title) in the office/department at the University of Wisconsin-Madison. I will notify you of your status after the initial screening of candidates. I expect the initial screening to be completed . [optional: In the meantime, please provide (additional information) at your earliest convenience.]  I would appreciate it if you would take a moment to complete the enclosed Affirmative Action Data Questionnaire and return it in the enclosed Business Reply Mail envelope. Submission of this information is entirely voluntary and will not affect your position application. For UW-Madison Campus safety information and crime statistics/annual Security Report, see http://www.safeu.wisc.edu/, or call the Dean of Students office at (608) 263-5700 for a paper copy.  Please note that unless confidentiality is requested in writing, information regarding applicants must be released ...

BOARD OF DIRECTORS’ ACKNOWLEDGEMENT LETTER SAMPLE We, the Board of Directors* of XYZ Provider Organization , met on Month Day, 200X and have voted to recognize and accept the representations of management and the expression of opinions by Name of Independent Auditor as embodied in the Basic Financial Statements, Supplementary and Subsidiary Financial Statements and Schedules and Independent Auditor’s Reports contained in the Uniform Financial Statements and Independent Auditor’s Report (UFR) for the period ended Month Day, 200X . In addition, we, the Board of Directors* of XYZ Provider Organization , hereby certify under penalty of perjury that to the best of the members of the board of directors’ knowledge, all material related party relationships and transactions, as defined by 808 CMR 1.02 and generally accepted government auditing standards, and other representations made by management are accurate and have been correctly and completely disclosed as required in the notes to the f...

ACKNOWLEDGEMENT LETTER FOR RECEIPT OF GRIEVANCE {Date} {Participant Name or Name of Representative} {c/o Participant Name} {Address} Re:  Acknowledgement of Receipt of Grievance Dear Mr/s. {Name}:               This letter is to inform you that {PACE Program} received your grievance on {Date} regarding {insert brief statement of Participant’s grievance} .  Please find enclosed a description of the {PACE program} Grievance Process, including notification of your right to request a State hearing at any time during the grievance process. We take your grievance very seriously and are continuing to work toward resolving the issue to your satisfaction.   Within thirty (30) calendar days of receiving your grievance, {PACE Program Staff} will provide you with a written response about the findings of the investigation and the action taken to resolve the grievance.  If you feel that waiting thirty (30) calendar ...

ACKNOWLEDGEMENT OF LETTER OF PEER REVIEW APPEAL Date: Addressee Reference: [Grant application number] Dear [name of principle investigator]: We have received your letter of [date] describing your concerns about the initial peer review of your application, referenced above. NIAID considers your request to be a formal appeal regarding the peer review procedure. The National Advisory Allergy and Infectious Diseases Council will consider your appeal at its next meeting. The Executive Secretary of Council will inform you of the final decision within 30 working days after the Council meeting or the date the letter was received, whichever is later. Council's decision will be final and there are no further options for recourse. Sincerely,

Complaint acknowledgement letter template [insert date] [insert name] [insert address] Our ref: [insert if any] Your ref: [insert if any] Our contact details (email & phone): [insert] Dear [insert name] Heading, eg Complaint about … Thank you for bringing your concerns to my attention in [your letter/your email/our conversation] of [date]. I am sorry that you are not happy with the service provided by [insert name of care home/day centre]. As I understand it, you are concerned that [insert your understanding of the issues of concern, using a bulleted or numbered list if there is more than one point]. Please contact me straight away if I have misunderstood your concerns. I am going to be investigating your concerns. I would be happy to meet you to discuss the issues you have raised and our investigation procedures, if that would be helpful. [Suggest a date and/or provide contact details.] I am looking into the points you have made as a matter of urgency and shall be in touch with yo...