WRITING A COVER LETTER

Summary: Follow letters play a major role in business deals. When a product description or quotation is sent to a client then next step is sending a follow up letter. Such letters helps to maintain a good contact with the client. You can also win the deal in your favour because of this letter. A better way of communication will start through this letter and you will be able to know their opinion about your products, company, and price. Here shows an example of a follow up letter. From: (INFO Software Limited) (56-B Amritar Chowk) (Boriwala gali) (Punjab) To: (General Manager) (ISSCT Limited) (Mumbai) (3rd July, 2004.) Dear (Mr. Mahavir), We have not yet received a confirmation from you regarding the latest software systems given to your company on 20th June, 2010. And we are sending this with reference to the quote for same and look forward to hear a positive reply from you. Thanking You, Sincerely, (Parmitha Sethi)

Summary: For successful business relations proper communication between companies and clients are necessary. In such occasions, follow up letters play a major role. When a customer made a purchase from your company then it is your duty to send him a follow up letter to keep in touch with him. You can also discuss about the correct delivery of the placed order and their satisfaction with the quality of products can also be asked. Here is an example for such letter. To: (Mr. Gupta Govind,) (Project Manager,) (NST Limited,) (California.) (12 th  April, 2010) Dear (Mr. Gupta), On behalf of J.P Electronics, first of all I would thank you for buying twenty Dell laptops from us. We sincerely hope that the products are working to your entire satisfaction. If you have any queries or clarifications, please feel free to call us. We will be available 24 hours to serve you. Our sales person would personally come and meet you. We are assuring you the complete co-operation in the after sales foll...

Once you received an order and delivered it properly, the next move to pave your business relations with the client is a follow up after sales letter. A follow up letter shows your professionalism in your business. After sales follow up helps you to get a review about the client’s experience which is an important thing for a flawless business. Here is a sample follow-up sales letter: From: Alex John Soul Diamonds, Feather Street, Boston To: Mrs. Lisa Rick Glitter Jewels, Crescent Avenue, Frankfurt 1 st  June, 2010 Dear Mrs. Rick, On behalf of Soul Diamonds, I want to convey our sincere thanks to you for giving us an opportunity to serve you. It was truly a great opportunity to do business with you and we really enjoyed all our conservations. I would like to say that you are very professional and it was our great pleasure that you chose us for supplying the diamonds. We would like to bring it to your notice that your order has been shipped and it will be delivered to you in a couple...

Follow up letter plays a significant role in any business. It is important to send a follow up letter after sales to show your gratitude towards your client. After sales follow up letter shows that you truly value your customers and always want to serve your best. Here is a sample of Follow up after Sales Letter: To: Mr. Kavin Senderson, CEO, Zedeck Inc., 12 Reparto Monterrey, Puerto Rico 19 th  April, 2010 Dear Mr. Senderson, We would like to thank you for your consideration and for purchasing our software. It was a great pleasure working with you and we hope for strong business relations in future. We assure you that you will be content with our product and service. Our software will enable you to keep the complete check on all the system activities of your staff computers and help you to increase your business productivity and efficiency. In case if you find any problem in operating the software or any other technical problem then please feel free to contact us. Our customer ser...

Once you received an order and delivered it properly, the next move to pave your business relations with the client is a follow up after sales letter. A follow up letter shows your professionalism in your business. After sales follow up helps you to get a review about the client’s experience which is an important thing for a flawless business. Here is a sample follow-up sales letter: From: Alex John Soul Diamonds, Feather Street, Boston To: Mrs. Lisa Rick Glitter Jewels, Crescent Avenue, Frankfurt 1 st  June, 2010 Dear Mrs. Rick, On behalf of Soul Diamonds, I want to convey our sincere thanks to you for giving us an opportunity to serve you. It was truly a great opportunity to do business with you and we really enjoyed all our conservations. I would like to say that you are very professional and it was our great pleasure that you chose us for supplying the diamonds. We would like to bring it to your notice that your order has been shipped and it will be delivered to you in a couple...

Dear Sir, We cordially welcome you to the __________ (dealer’s name) family. We congratulate your excellent personal selection and ownership of our ________________ bike and graciously acknowledge your trust in our dealership. ________________ is the leading and most reliable automobile dealer in ________ from past 15 years and we have been known four our quality and service and customer satisfaction which we assure you will personally experience as well. We are confident that your choice of vehicle will deliver the best riding experience, fuel efficiency and stead fast performance as well. We request you to visit our modern fully automated workshop for efficient swift and satisfactory service as and when the maintenance of the vehicle is scheduled. We will be sending you regular updates and maintenance tips to help keep your vehicle in good condition. Kindly update us with your contact information to enable us to serve you better. For any further inquiries for details you can contact ...

From: Your name Your Address Your City state, zip Your Phone number, Your Email Date To: Name Position, Department Office address, City, State, Zip. Dear Sir, Thank you for buying the car from our showroom. I hope the car is in good working condition and to your satisfaction. I understand that there was a delay in the delivery as the color you had ordered was a new one and took some time to get from the ware house. But we were aware that you bought it as a gift to your wife for your anniversary. I hope all the accessories attached are as per your directions. There are two accessories which we are still to get from the warehouse as soon as it comes in we will send our technician and get it fitted for you. In case of any clarification our customer service person will guide you. As you must be aware the first two servicing is free of charge and if you are not able to come on your own our person would come and take it to the service centre and it takes one whole day for servicing. We would...

Follow up letter plays a significant role in any business. It is important to send a follow up letter after sales to show your gratitude towards your client. After sales follow up letter shows that you truly value your customers and always want to serve your best. Here is a sample of Follow up after Sales Letter: To: Mr. Kavin Senderson, CEO, Zedeck Inc., 12 Reparto Monterrey, Puerto Rico 19 th  April, 2010 Dear Mr. Senderson, We would like to thank you for your consideration and for purchasing our software. It was a great pleasure working with you and we hope for strong business relations in future. We assure you that you will be content with our product and service. Our software will enable you to keep the complete check on all the system activities of your staff computers and help you to increase your business productivity and efficiency. In case if you find any problem in operating the software or any other technical problem then please feel free to contact us. Our customer ser...

This kind of follow up letter can be suitably applied for tracing out the status for any pending tenders, rendering after sales services, business dealings etc. As the name suggests follow up suggests taking updates through a letter to be drafted with allusion to any previous correspondence, or any proposals to be completed. This would specify the reminder to complete the pending task, to take any further proceedings for any balance payments of sales transactions to be briefed up. To, Mr. Abhijit Ponkshe, Sales Marketing Executive, PVC Associates. BKC Complex area, Andheri Link Road. 20 th  Sept’ 2010. Subject: Follow up letter for transaction details of Sales Invoice no. PVC 894658. Dear Sir; I, the undersigned representative on behalf of KFCS Associates Pvt Ltd; would in relation to the above subject, seek to inform you about the lapse of the warranty period within the next couple of weeks. In accordance with the products delivered by us on your purchase request; it is a type of ...