How to write a sample letter for bid acceptance [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : We are pleased to inform you that we have chosen to accept your bid [number] , dated [click to select date] , to perform [type of work] services at our facility at a cost of $ [amount] . According to the terms of your bid, we expect you to begin work immediately upon receipt of this letter, and to complete work no later than [click to select date] . We will issue payment upon satisfactory completion of work. We look forward to working with you. Sincerely, [Your Name] [Street Address] [City, ST ZIP Code] [Date] October 30, 2013