WRITING A COVER LETTER

To Mr. Jack L Johnson Air Fitness Club Loath, Lincolnshire, Date: 13-2-2012 Subject: Award Acceptance Letter Dear Mr. Johnson I am writing this letter to inform you that I am really delighted to accept the award of the fittest member of your health and fitness  club. I am happy that you are hosting this event to  promote the awareness about the importance of good health and fitness in today’s world. I am glad that you chose me to be the guest of honor and I confirm my presence for the event. By promoting awareness about the fitness among youth and motivating them towards healthy lifestyle, you are doing a noble job. It is a good cause and I am really happy to be a part of it. Once again, I would like to convey my appreciation for this step that you took and good wishes for the success of this event. Yours sincerely, John L Clooney.

Thurston Howell IV Books for Kids 123 Park Avenue New York, New York 00000 222-555-1000 Oscar Rockefeller Chairman New York Community Service 321 42nd Avenue Manhattan, New York 00001 Dear Mr. Rockefeller, It was an emotional moment when we your letter informing us that our organization has been selected for the Community Service Award. When we started the Books for the Kids Charitable Organization, we had nothing in mind but to extend help in educating the poor kids in the community. The award was far from our expectations; that’s why we are extremely happy that you recognized the cause of our organization. No amount of words can express how thankful we are for the honor bestowed upon us. We will all be present at the Delaware University auditorium at 10:00 in the morning to receive the honor. As requested, we will bring ten beneficiaries to take part on the luncheon banquet. Again, thank you very much. Thurston Howell IV

When you are informed about being a recipient of an honor or award, you need to issue a prompt reply. An acceptance letter of honor is necessary to show respect and appreciation for the organization that recognized your noble act and contribution to the society. It is normally written to clarify the details about the event to make sure that you will be able to receive the award personally. Sample Letter #1 Thurston Howell IV 123 Park Avenue New York, New York 00000 222-555-1000 Oscar Rockefeller President / CEO Chez Financial 321 42nd Avenue Manhattan, New York 00001 Dear Mr. Rockefeller, I felt highly honored to learn that I was named as the “Model Employee of the Year.” It has always been my dream to work for a banking institution and to stay here for the rest of my working age. The honor bestowed upon me strengthens my belief that my life would not be the same without my work. It is overwhelming to see that my hard work and endless effort to give the best has been recognized. I unde...