WRITING A COVER LETTER

Dear Michelle, I hope this email finds you well. I am writing to inform you that I will not be accepting the offer of the position of Management Trainee, from ABC. I really appreciate the care and friendliness extended to me during this time. Foremost, I am grateful that ABC granted me an extension so that I could fully consider my options. At this time, I feel that ABC is not the best fit for me. It was an extremely difficult decision for me to make, as evident in my request for a month long extension. I again want to thank you and everyone else at ABC for this great opportunity and for your help and support through this time period. Sincerely, Irwin Jones

Dear Mr. Smith, Thank you for your employment offer to be an Assistant Director with XYZ, Inc. Unfortunately, I am writing to inform you that I am unable to accept the offer. After evaluating all opportunities available to me, I have decided to accept another position in a different field. I truly enjoyed meeting and speaking with you and other representatives from XYZ, Inc. and learning firsthand about your experiences. Best wishes for the continued success of XYZ, Inc. Thank you again for your consideration. Sincerely, Laura Craft

Description When receiving multiple job offers, use this letter template to turn down an offer of employment after accepting one from another company. User [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Title] [Company Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : Thank you for your generous offer of employment as a [job title] with [Company Name] . The employees that I met during the interview process exemplified the professionalism, intelligence, and dedication that I hope to find in those I work with. Unfortunately, I must decline your offer, as I recently accepted a position with another firm. Thank you again for the offer. I wish you the best of luck in finding a candidate to fill your position. Sincerely, User

Description Use this letter template to notify a customer that their lack of experience prevents them from consideration for a job opening. The letter informs the candidate that their information will be kept on file in the event a position that matches their qualifications becomes available. User [Company Name] [Street Address] [City, ST ZIP Code] [Date] [Recipient Name] [Street Address] [City, ST ZIP Code] Dear [Recipient Name] : I enjoyed meeting with you on [date] to discuss our opening for a [job title] . Your skills and qualifications are excellent. Unfortunately, as we discussed, you do not have experience in the area of [area of expertise] , which is critical to this position. Therefore, I regret to inform you that we have chosen to hire a candidate who has experience in this area. We will keep your resume on file for [length of time] and will contact you if a position that matches your skills and qualifications becomes available during that time. We appreciate your interest i...

Re: [TITLE OF POSITION] I regret to advise that your application for the above position was received after the closing date for applications and therefore could not be considered. On behalf of the Selection Committee I would like to thank you for your interest and wish you well in the future. Yours sincerely, Chair, Selection Committee

Re: [TITLE OF POSITION] I regret to advise that your application for the above position has not been successful. On behalf of the Selection Committee I would like to thank you for your interest and the time taken in attending the interview and wish you well in the future.  (Delete if not applicable)  Also, unless you advise me otherwise, I would like to keep your application on file for consideration should another suitable vacancy arise. Should you wish to receive feedback on your performance at interview I can be contacted on PHONE NUMBER. Yours sincerely, Chair, Selection Committee

Re: [TITLE OF POSITION] I regret to advise that your application for the above position has not been successful. On behalf of the Selection Committee I would like to thank you for your interest in this position and wish you well in the future. Yours sincerely, Chair, Selection Committee