WRITING A COVER LETTER

Ms. Debbie V. Washington Trainee Executive- Accounts and Finance Department Willis Group of Companies Pvt. Ltd 4596 Elliot Avenue Seattle, WA 98106 24 September 2010 Dear It’s my pleasure and honored to inform you that you have been promoted as Senior Executive in Accounts and Finance Department of our company. With your all hard work, sincerity and dedication towards your work you had shown that by selecting you and appointing you on this post we had actually done right decision. In this probation period of 6 months you have learnt a lot about the process and tried to grab much information about it on your own. Your approach is highly remarkable and impressive for us to promote you. During these last 3 months you have accessed your production level and tried to maintain the accuracy level up to 100%. Your team managers and team leaders are always appreciate your work and with there reference we are appreciating you and congratulating you for growing as a Senior Executive in this compa...

SAMPLE ANNOUNCEMENT LETTER (An announcement to tell the entire staff that Ms./Mr. __________ has been promoted) TO WHOMSOEVER IT MAY CONCERN It is with great pleasure we announce that Ms./Mr. ___________ has been promoted to ____________ (give designation) with effect from _______ (date). S/he will now be reporting into Ms./Mr. _____________ (name of superior). Ms./Mr. ____________ (name of the person who has been promoted) will be handing over her/his existing charge to Ms./Mr. _________ (name of person who is taking over the previous designation’s charge). Ms./Mr. __________ (name of person promoted) was among 15 candidates shortlisted for the post and has been selected after a rigorous round of selection process. Her/his qualifications and experience along with the interview results helped us make the choice. We wish Ms./Mr. __________ (person who has been promoted) all the best and success in her/his new role. (Name & signature of the signing authority)

Promotion announcement used to be delivered by management with intentions to make each thing clear on concerned department. It used to be written in the response of promotional application. It is essential within highly professional environment for the sake of making practices smoothen in nature. Managing Director …………………. (Name of Company) Letter No. ….. MD/Promotion/Mktg/1/2010 To: Mr. /Ms ……………. (Full Name) ……………………   (Designation) Dear Mr. /Ms ………………. We have received a promotion request of you as per recommendation of your head of department. We are pleased to see recommendation forwarded with the reference of your work done in last two year. However, we mutually agreed upon your efforts that were put with the intentions to give important participation from your side. Company has certain preferences in order to reward to its individuals on the basis of their higher level of performance. It is some how better technique to make people happy with organizational policies. It ...

Promotion letters accentuate the efficaciousness of internal communication when the organizations deploy the news of promotion to the individual. The letter should not be based on employee’s personality attributes rather outline the competitive edge the employee has over the others at the workplace. This letter should be short and formal. From: Managing Director Company…………… Letter No. MD/Promotion/Mktg/1/2010 To: Mr. /Ms………….. Designation:………………. Dear Mr. /Ms…………………. It gratifies me to enlighten you that the management of the company has decided to promote you to the position of Senior Manager Marketing with effect from ………….. in the pay scale of Rs. …………… The company has vigilantly monitored and evaluated your performance during the past two years as Marketing Manager. And it was analyzed that your persistent efforts and self driven qualities should be rewarded. Now, it has been decided that you can be entrusted with higher responsibilities based on your effectiveness and efficiency ...

Promotion letter for manger used to be written with intentions to make him informed about promotion. Managers used to be given extra incentives and hope for getting incentive only if you become agreeable on what it is given to you. Date: 6 th  Aug 2010 Nancy J. Quintanilla Manager, State Bank of India, Newyork Branch. Dear Ms Quintanilla, It is pleasure to announce that you have been going to be promoted on the seat of general manager of state bank of India Hyderabad. It hasn’t been decided over the night but management discussed your promotional matter within rules. We checked your employee record that is showing your long tenured service with SBI for 30 years. It has been observed that you have vast experience to be selected on the given seat. management don’t have trust on anybody in a case, We have complete trust in you, that you will make the complete use of the opportunity given to you and will justify the responsibility of the position and also the confidence placed on you b...

Summary: if you are not sure how to come with the perfect promotion letter for your employee, here is an easy solution for you. Use the letter as a sample and look out for the perfect promotion letter that will surely build up the spirits of your employee. Read this given sample of promotion letter from employer. Carol J. Turner 2489 Vineyard Drive Northfield, OH 44067 General Manager, Client Services, Printing press Company, United States 17 th  June 2010 Dear Ms Amanda, It is being announced with immense enthrall pleasure that you have been promoted from general manager to printing manager and dispatching. However, department will get effect from Date……….. With monthly basis salary of ———— you are supposed to be answerable to managing director for the deeds; you will have to perform in any case. Your hardworking brought chance to proof you skills, honesty and commitments to the organization. Other employees are also getting motivated with your example of commitment, and pleasant ...

Letter of intent is purportedly written by HRD for the purpose to recognize promotional letter request as per recommended by management. Company normally unveils its concern from the promotion given to an individual, and asks for contractual obligation with employee. To: From: Manager HR & Admin ………….. (Name of Company) To: Mr. /Ms …………………….. …………………. (Designation) Dear Mr. /Ms ………………….. Your performance has been evaluated with same common yardstick defined by human resource department. However, it is extremely symptoms of pleasure for us to come to know about your record performance and achievements throughout. Consequently, we conceive your due promotion as per company policy. Management is happier on you for the performance and achievements that you have made for organizational welfare. However, it is important to take you in confidence before putting up your name to management for consideration for promotion to the grade of senior manager. It is recommended to you as per compan...

GRANT PROMOTION Mr/Mrs Address Date Subject: – Grant promotion Dear Mr/Mrs It is my pleasure to inform you that you have been promoted to the post of Deputy Manager, Sales. This has been accoladed to you for your hard work and dedication towards the organization. The promotion will be effective from _________(Date) you are requested to resume your new office on or before________(Date). The information about your next pay and allowances is attached along with this letter. The post of Manager sales is of responsibility and management has awarded you this post after lot discussion over other possible candidates keeping in mind your successful track record with the company Management binds it’s faith in you and hopes that you will discharge your services with responsibility organization and have successful tenure as Manage congratulation once again. Yours Name

Ms/Mr. ______________ Address Date: ___________ Subject: Confirm a promotion Dear Ms/Mr. ____________ This is to inform you that you have been promoted to the post of managing director from the current post of senior sales officer. Your new salary is as per the new pay scale announced by the company recently and a copy of it is attached along with this letter. The new office and other facilities are mentioned in the said document. The decision to promote you has been taken by board of directors keeping in mind your dedication towards the organisation and your contribution in this regard. Your hard work and dedication has earned you this position and we expect you to continue with same enthusiasm and inclination towards work. We congratulate you and wish you best of luck for future. Yours Name

SAMPLE PROMOTION LETTER Name and address of person promoted Date: Subject: Promotion Letter Dear Ms/Mr _____________ This is in continuation to your application for the internal job posting for the post of ______________ (designation) and your subsequent interview with our Board of Directors. We are extremely pleased to inform you that the Board has considered you suitable for the post. You have therefore been promoted to ____________ (new designation) with effect from______________ (date). You are requested to please hand over charge of ______________ (previous designation) to Ms/Mr _____________ (name of person taking over) latest by ___________ (date). By becoming the ______________ (new designation) your CTC will now be Rs.____________ (per annum). Please contact the HR department for a break up of the CTC. Congratulations on your achievement and we wish you all the very best in the coming years. Best regards, (Name of signing authority)

While writing appreciation letter always mention the name of the receiver along with his or her designation it will give personal approach to the letter and shows that your gestures and appreciation is true towards the reader’s achievement. Apart from appreciating and congratulating him or her also encourage him/her to achieve this type of success in future as well. Ms. Debbie V. Washington Trainee Executive- Accounts and Finance Department Willis Group of Companies Pvt. Ltd 4596 Elliot Avenue Seattle, WA 98106 24 September 2010 Subject: APPRECIATION LETTER TO TRAINEE It’s my pleasure and honored to inform you that you have been promoted as Senior Executive in Accounts and Finance Department of our company. With your all hard work, sincerity and dedication towards your work you had shown that by selecting you and appointing you on this post we had actually done right decision. In this probation period of 6 months you have learnt a lot about the process and tried to grab much informatio...